Consultant to prepare the Drainage Assessment and Master Plan for UN Compound


Location : Dili, Timor Leste
Application Deadline :16-Dec-22 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Expected Duration of Assignment :Maximum 35 working days for the period of two months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Background

 

The existing drainage system in the UN Compound is found to be non-efficient in draining out water and wastes from the compound, especially when there is heavy rainfall. Due to La Nina effect, the rainfall this year and in the coming year are expected to be more than usual and thus causing flood. The poor drainage system causes water stagnancy inside the compound and thus causing damages to the building and to other assets and properties. The recent flash flood caused by heavy rainfall in April 2021 is a stark example of such damages. Therefore, improvement of the drainage system needs immediate attention and needful rework.


Duties and Responsibilities

General Objective of assignment

UNDP Timor-Leste seeks to establish a contract with competent and technically qualified consultancy firm to conduct a detailed technical assessment and prepare the Drainage Master Plan for UN Compound which include recommendations and detailed technical design proposals with costing to address the drainage problems and reduce the impacts of flooding in the UN Compound.

 

SCOPE OF WORK

To formulate the long-term solution for the Drainage management problems at the UN Timor-Leste compound in Caicoli Street to reduce the adverse effects of heavy rainfall and the accumulation of rainwater which cause flooding in the UN compound. The consultant may be engaged for supervision/oversight during implementation phase of the construction and will be accountable for any design failures or modification (structural and hydrological). The Drainage Master Plan Consultant will work under the supervision of the Common Premise Manager and Operations Management Team (OMT) and perform the following tasks:

 

Deliverable/Task 1:

  • Conduct a site reconnaissance of the entire compound and environs, stakeholder meetings and consultation to identify existing issues, frequency or occurrence and the magnitude of the problems associated with recurring floods
  • Gather and review all available data to facilitate proper engineering analysis and design such as flood hazard mapping, surveys and determine the extent of physical assets and buildings that are affected
  • Undertake comprehensive topographic surveys of the entire compound and surroundings to conduct the hydrological analyses and hydraulic assessments
  • Find and analyze any associated risks and challenges that may face on the implementation
  • Prepare and present the preliminary findings to UNCT for feedback and inputs

 

Deliverable/Task 2

  • Based on the findings and considering the feedback from the meeting with stakeholders, prepare and present the draft Drainage Master Plan including preliminary/conceptual designs and options for review and feedback
  • Where possible adopt sustainable engineering designs and solutions utilizing methods such as bioengineering solutions, infiltration trenches, gabion structures, reinforced concrete structures and geotextiles in the preliminary designs

 

Deliverable/Task 3

  • Submit the final Drainage Master Plan for UN Compound with the key findings and recommendations incorporating the feedback and inputs received from stakeholders’ and consultations/meetings. The recommendation should include well documented solution with costs that can be directly used in bidding for implementation.
  • Prepare and submit all the associated technical documents and reports which include the detailed design drawings, BOQs/engineer’s estimates, technical specifications and implementation plan for the proposed drainage Master Plan and the procurement strategy for the proposed works.
    • Review project site of UN Compound (Area of UN Compound – 3.369 hectares or 33,690 square meters).
    • Assess the feasibility for the integrated system particularly the Environmental sanitation tools.
    • Conduct 1 briefing session with the OMT on the findings and recommendations.

 

  1. Expected Outputs and Deliverables
  •  

Expected Key Performance Indicators (KPIs) and deliverables

Number of Days

Due date

Review & Approval

  1.  

Deliverable 1:

Site assessment and presentation of preliminary findings

  • Conduct a site reconnaissance of the entire compound and environs, stakeholder meetings and consultation to identify existing issues, frequency or occurrence and the magnitude of the problems associated with recurring floods
  • Gather and review all available data to facilitate proper engineering analysis and design such as flood hazard mapping, surveys and determine the extent of physical assets and buildings that are affected
  • Undertake topographic surveys of the entire compound and surroundings outside the compound to conduct the hydrological analyses and hydraulic assessments including ground floor levels of all the buildings in the compound
  • Prepare and present the preliminary findings to UNCT for feedback and inputs
  • Find and analyze any associated risks and challenges that may face on the implementation

 

10 days

Early January 2022

OMT and UNCT

  1.  

Deliverable 2:

Preparation and presentation of the draft Drainage Master Plan including the preliminary/conceptual designs and options

  • Based on the findings (hydrological analysis with respect to the highest expected or experienced rainfall, surface runoff and land use (paved and non-paved areas). Based on this, the dimensions of drains, collection pits and pipe diameters should be calculated) and considering the feedback from the meeting with stakeholders (Dili Municipality, public works etc)  prepare and present the draft Drainage Master Plan including preliminary/conceptual designs and options (including decision on where the water is finally disposed) for review and feedback.
  • Where possible adopt sustainable engineering designs and solutions utilizing methods such as bioengineering solutions, infiltration trenches, gabion structures, reinforced concrete structures and geotextiles in the preliminary designs

 

 

15 days

Late January / Early February 2023

OMT team

  1.  

Deliverable 3:

Submission of Final Drainage Master Plan for UN Compound and associated technical reports and presentation.

  • Prepare and submit the final Drainage Master Plan with the key findings and recommendations (with well documented solution for implementation) incorporating the feedback and inputs received from stakeholders’ and consultations/meetings;
  • Prepare and submit all the associated technical documents and reports which include the detailed design drawings, BOQs/engineer’s estimates, technical specifications and implementation plan for the proposed drainage Master Plan and the procurement strategy for the proposed works.

 

10 days

Mid February 2023

OMT teams and Public Works

 

INSTITUTIONAL ARRANGEMENTS

The consultant will report to the UNDP Common Premises Unit and OMT. A committee will be established within UNDP consisting of Civil Engineer and representatives of other UN agencies. The deliverables will be reviewed and accepted by this committee.

 

DURATION OF ASSIGNMENT

The assignment will be for maximum 35 working days over the period of 2 months between Dec 2022 to February 2023.

 

Duty Station

Dili, Timor-Leste.

The consultant must be available for meetings with the UNCT, OMT team and Public Works team for the preparation of technical information. Arrangement for such meetings and visits will be coordinated by the consultant with the project team based on project work plan/schedule.


Competencies

Other Competencies:

  • Excellent interpersonal and networking skills, including the ability to liaise effectively at project management levels.
  • Ability to communicate and function effectively in an international, multicultural environment.
  • Ability to work effectively in a team.


Required Skills and Experience

Education:

  • University degree a bachelor or higher-level degree in civil engineering, environmental engineering, or public health engineering.

Professional Experience:

  • A minimum of 5 years' experience in: A. Planning, designing and construction of centralized and decentralized systems, sewerage, Environmental sanitation tools, pumping systems, sludge and effluent management, etc.
  • Experience in similar projects working as Drainage Engineer.
  • Experience in the donor funded projects of Water will be an added advantage. 6. Knowledge of climate change impacts and resilience strategies.

Language Requirements:

  • Fluently in spoken and written English and Tetum.

SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

Lump Sum Amount

The financial proposal must be expressed in the form of a lump sum all-inclusive cost linked to deliverables specified in ToR Section, supported by a breakdown of unit costs as per the template provided. 

 

Schedule of payments

Per deliverable/s upon submission of its completion deliverables report and accepted by UNDP, each deliverable as per the timeline mentioned in section C (expected outputs and deliverables).

Deliverable/Outputs

Target due dates

Breakdown of the payment

Deliverable 1:

Site assessment and presentation of preliminary findings

  • Conduct a site reconnaissance of the entire compound and environs, stakeholder meetings and consultation to identify existing issues, frequency or occurrence and the magnitude of the problems associated with recurring floods
  • Gather and review all available data to facilitate proper engineering analysis and design such as flood hazard mapping, surveys and determine the extent of physical assets and buildings that are affected
  • Undertake topographic surveys of the entire compound and surroundings outside the compnd to conduct the hydrological analyses and hydraulic assessments including ground floor levels of all the buildings in the compound
  • Prepare and present the preliminary findings to UNCT for feedback and inputs
  • Find and analyze any associated risks and challenges that may face on the implementation

 

10 days

30%

Deliverable 2:

Preparation and presentation of the draft Drainage Master Plan including the preliminary/conceptual designs and options

  • Based on the findings (hydrological analysis with respect to the highest expected or experienced rainfall, surface runoff and land use (paved and non-paved areas). Based on this, the dimensions of drains, collection pits and pipe diameters should be calculated) and considering the feedback from the meeting with stakeholders (Dili Municipality, public works etc)  prepare and present the draft Drainage Master Plan including preliminary/conceptual designs and options (including decision on where the water is finally disposed) for review and feedback;
  • Where possible adopt sustainable engineering designs and solutions utilizing methods such as bioengineering solutions, infiltration trenches, gabion structures, reinforced concrete structures and geotextiles in the preliminary designs

 

15 days

40%

Deliverable 3:

Submission of Final Drainage Master Plan for UN Compound and associated technical reports and presentation.

  • Prepare and submit the final Drainage Master Plan with the key findings and recommendations (with well documented solution for implementation) incorporating the feedback and inputs received from stakeholders’ and consultations/meetings;
  • Prepare and submit all the associated technical documents and reports which include the design drawings, BOQs/engineer’s estimates, technical specifications and implementation plan for the proposed drainage Master Plan and the procurement strategy for the proposed works.

 

10 days

30%

Total

35 days

100%

 

 

Recommended Presentation of Offer

 

Individual consultants interested in the assignment must submit the following documents to demonstrate their qualification in one single PDF document:

 

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP (the template to be downloaded from the procurement notice link).
  2. Personal CV or P11 indicating all past experiences from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (2) professional references (to be downloaded from the procurement notice link).
  3. Financial Proposal: that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided (the template to be downloaded from the procurement notice link).
  4. Technical Proposal:
    1. Brief description of why the individual considers him/herself as the most suitable for the assignment;
    2. A methodology, on how they will approach and complete the assignment and work plan as indicated above including timelines, activities, additional resources etc

 

Evaluation Method and Criteria:

 

Individual consultant will be evaluated based on the following methodology:

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

  1. Responsive/compliant/acceptable, and
  2. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight 70%

* Financial Criteria weight 30%

 

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Technical Evaluation (70%)

Qualification, Experience and Technical Proposal (70 marks):

  1. General Qualification (10 marks);
  • University degree a bachelor or higher-level degree in civil engineering, environmental engineering, or public health engineering.
  1. Experience relevant to the assignment (40 marks);
  • A minimum of 5 years' experience in: A. Planning, designing and construction of centralized and decentralized systems, sewerage, Environmental sanitation tools, pumping systems, sludge and effluent management, etc. (15 marks)
  • Experience in similar projects working as Drainage Engineer. (15 marks)
  • Knowledge of climate change impacts and resilience strategies. (5 marks)
  • Experience in the donor funded projects of Water will be an added advantage. (5 marks)
  1. Brief methodology and workplan on how the consultant will approach and complete the work (20 marks).

 

Financial Evaluation (30%):

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

 

Annexes (click on the hyperlink to access the documents):

Incomplete, joint proposals and applications will not be considered and will be disqualified automatically. Upon completion of the procurement process, the selected consultant can choose to sign an individual contract him/herself or sign a Reimbursable Loan Agreement (RLA) through its company. Women candidates are also encouraged to apply.



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