Individual Consultant-State Program Manager - Human Resources Management


Location : Bangalore, Karnataka, INDIA
Application Deadline :12-Dec-22 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Duration of Initial Contract :8 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UNDP strives to have a workforce, which reflects diversity and gender balance, and applies an equal opportunities approach. UNDP does not solicit or screen for information in respect of HIV or AIDS status. All selections are on merit.

The DAY-NRLM (Deendayal Antyodaya Yojana - National Rural Livelihoods Mission) is the flagship program of Ministry of Rural Development, Govt. of India relaunched in 2016 for promoting poverty reduction by building strong institutions of the poor, particularly women. The programme creates and enables community owned institutions of women to empower and make them economically self-reliant by improving their agency to access a range of livelihood and financial services and maximize their resources for creating sustainable livelihood opportunities. 

The state governments are mandated to set up dedicated Mission Management Units at the state, district and village/community level for the effective implementation of the NRLM scheme.  The mission provides regular hand-holding support to SHG/federations for a period of 5-7 years.  At the end of a fully implementation cycle the SHGs/federations are well prepared to become resource institutions at the community level for providing evidence and support to other social initiatives. 

Karnataka State Rural Livelihood Promotion Society (KSRLPS)

The State Government is implementing DAY-NRLM scheme in phases through Karnataka State Rural Livelihood Promotion Society in the name of “Sanjeevini”. The mission statement of KSRLPS is: “To reduce rural poverty by providing gainful wage and self-employment opportunities through community institutions resulting in sustainable improvement in their livelihoods”.

Sanjeevini is a community driven and process-oriented programme. The processes include different activities such as awareness building, social mobilization, development of Community Resource persons (CRPs). Formation of CBOs, strengthening SHGs/ CBOs/federations/Livelihood Collectives, establishment of linkages and promotion of livelihoods. The conventional methods of monitoring focus on physical, financial and logistic aspects of projects, but do not capture the processes of community perception, satisfaction with project services, inclusion and 

institutional dynamics. As the community processes do not conform to pre-set rules, deadlines, targets or blueprint approaches, a responsive and adaptive implementation is necessary.

It is in this context that the State government of Karnataka has partnered with UNDP to implement The National Rural Economic Transformation Project (NRETP) in Karnataka. NRETP proposes to implement higher order economic activities which are cross cutting in nature, for instance, the project design envisages that there will be an organic link between the model Cluster Level Federation (CLFs) and financial inclusion strategies, insurance and pension schemes, producer groups and organizations, product marketing and enterprise development. The financial inclusion strategy will also have a key role in financing of farm and non-farm enterprises. UNDP will be uniquely positioned to quickly transfer the technical know-how gained at the national and state level working across the country.  The state SMMU will be fully synchronized with the National level team working at the center, important for better alignment of state priorities with those of the national programme while formulating the State specific poverty reduction action plans.

Under the scheme, UNDP is looking for a State Program Manager - Human Resources Management– to undertake the activities as provided below. The incumbent will be based at KSRLPS and will perform duties under the direct supervision of KSRLP, Government of Karnataka.


Duties and Responsibilities

  • Implementation of HR strategies and policies, effective HR management, staff performance management and career development.
  • Update and lead the HR services delivery system of the organizations
  • Performance management and learning and career development
  • Full compliance of HR recording and reporting systems organization’s and regulations, organization’s policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
  • Research, analysis and documenting best HR practices to ensure the start-of-the-art HR service delivery, staff retention and development.
  • Provision of advice and information on strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes. 
  • Management of recruitment processes, including reviewing job descriptions, provision of input to job classification, vacancy announcement, screening of candidates, and facilitating interview panels.
  • Management of contracts, monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations. 
  • Administration of benefits and entitlement, work-life initiatives, and promoting the well-being of all staff working in the office and providing analytical inputs to the global staff satisfaction survey
  • Development and management of the rosters and candidate’s pool.
  • Ensure successful implementation of the marketing approach to recruitment and key initiatives related to employment branding.
  • Provides support to proper staff performance management and learning and career development focusing on  achievement of the organizational results.
  • Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process and maintenance of the related data
  • Organization of training materials for the programmes, operations, and projects staff on HR issues.
  • Synthesis of lessons learnt and best practices in HR.
  • Sound contributions to knowledge networks and communities of practice.
  • Ensure proper implementation and communications of the remuneration survey processes and finding

Deliverables & Payment Schedules:

Payment %

Deliverable target dates

Submission of report highlighting,

  • Understanding and plan for updating of HR strategies and policies
  • Understanding and lead the HR services delivery system of the organizations
  • Finalization of KPI in discussion with reporting manager and approval.
  • Ensure monthly KPIs achievement
  • Ensure payroll information is prepared and processed on time.
  • Performance appraisal and review  if any.
  • Submit 1 report on the support provided and work done in the month.

 

 

12%

 

 

Month 1

Submission of report highlighting,.

  • Ensuring  all employee information is updated and updating  employment and status change data.
  • Plan to achieve full compliance of HR recording and reporting systems as per  organization’s policies.
  • Ensure monthly KPIs achievement
  • Ensure payroll information is prepared and processed on time.
  • Recruitment, performance appraisal and review  if any.
  • Submit 1 report on the support provided and work done in the month.

12%

Month 2

Submission of report highlighting,

  • Develop plan for administration of benefits and entitlement, work-life initiatives, and promoting the well-being of all staff working in the organization.
  • Development and management of the rosters and candidate’s pool.
  • Ensure monthly KPIs achievement
  • Ensure payroll information is prepared and processed on time.
  • Recruitment, performance appraisal and review  if any
  • Submit 1 report on the support provided and work done in the month..

 

12%

 

Month 3

Submission of report highlighting,

  • Prepare recruitment plan and plan for management of recruitment processes, including reviewing job descriptions, provision of input to job classification, vacancy announcement, screening of candidates, and facilitating interview panels.
  • Ensure monthly KPIs achievement
  • Ensure payroll information is prepared and processed on time.
  • Recruitment, performance appraisal and review  if any
  • Submit 1 report on the support provided and work done in the month.

 

12%

 

Month 4

Submission of report highlighting,

  • Management of contracts, monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations. 
  • Ensure monthly KPIs achievement
  • Ensure payroll information is prepared and processed on time.
  • Recruitment, performance appraisal and review  if any
  • Submit 1 report on the support provided and work done in the month.

 

12%

 

Month 5

Submission of report highlighting

  • Research, analysis and documenting best HR practices to ensure the start-of-the-art HR service delivery, staff retention and development.
  • Management of contracts, monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations. 
  • Ensure monthly KPIs achievement
  • Ensure payroll information is prepared and processed on time.
  • Recruitment, performance appraisal and review  if any
  • Submit 1 report on the support provided and work done in the month.

12%

Month 6

Submission of report highlighting,

  • Provision of advice and information on strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes. 
  • Management of recruitment processes, including reviewing job descriptions, provision of input to job classification, vacancy announcement, screening of candidates, and facilitating interview panels.
  • Ensure monthly KPIs achievement
  • Ensure payroll information is prepared and processed on time.
  • Performance appraisal and review  if any.
  • Submit 1 report on the support provided and work done in the month.

14%

Month 7

Submission of report highlighting,

  • Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process and maintenance of the related data.
  • Organization of training materials for the programmes, operations, and projects staff on HR issues.
  • Synthesis of lessons learnt and best practices in HR.
  • Ensure monthly KPIs achievement
  • Ensure payroll information is prepared and processed on time.
  • Recruitment, performance appraisal and review  if any
  • Submit 1 report on the support provided and work done in the month.

14%

Month 8


Competencies

  • Thoroughly familiar with the Central and State policies related to HR
  • Excellent written and oral Communication skills
  • Knowledge of Computer skills including Internet and Office.
  • Promotes and enforces ethics and integrity and creates precedence in good practice.
  • Demonstrates Central, State and corporate knowledge and sound judgment
  • Self-development, ability to take initiative, adopts a corporate approach to complex situations.
  • Creates and promotes an enabling environment for open communication


Required Skills and Experience

Master’s Degree or equivalent in HRM, Business Administration, Public Administration or related field.

Experience:

  • Minimum 10+ years of post qualification experience.
  • Relevant experience at the state or national level in providing HR advisory services and/or managing staff and operational system.
  • Experience of working in a govt. project/mission will be desirable.

Languages Required: Fluency in English and Kannada – spoken, read and write for all official communication is essential.

Duration of The Work:

The contract will be awarded for one year initially. Working days will be as per the State Government/KSRLPS policy.

Official Travel:

In case of official journey within/outside the state, candidates will be entitled to reimbursement from KSRLPS. All official travel must be authorized and certified in advance by KSRLPS. 

SCHEDULE OF PAYMENTS:

Consolidated annual consultancy fees (Remuneration) of INR 8,80,000/- payable as per the deliverables and payments schedule mention above, upon submission of working progress report certified by the reporting officer.

INSTITUTIONAL ARRANGEMENT:

  • Contract will be administered by UNDP on behalf of the KSRLPS<Government of Karnataka.
  • The consultant should report to the UNDP state focal point, Karnataka.
  • All the logistic support related official travel will be borne by the KSRLPS<Government of Karnataka.
  • Consultant will be entitled for 2 days leave per month (non encashable). The accumulated leaves will be forfeited on the termination/further extension of the contract period. 

Documentation Required:

Personal CV indicating all past experiences from similar projects, as well as the contact details (email and telephone number) of the candidate and at least 3 professional references.

Evaluation Method and criteria:

Preliminary shortlisting would be done based on the following criteria:

  • Educational Qualification 30 marks.
  • Relevant Experience 40 marks.
  • Interview for 30 marks

Those who obtain a minimum 70% of total 70 marks (Educational Qualification & Relevant Experience) will be eligible to appear for the interview. 

Interview for the shortlisted candidates would be either conducted face to face in Bangalore or by telephone/over skype.

The contract shall be awarded on the merit basis.

Note: Please ensure that all the documents to be uploaded should be combined in a single PDF file before uploading as the system has provision of uploading only one document.

General Conditions for Individual Contract-
http://www.in.undp.org/content/dam/india/docs/procurement/UNDP%20General%20Conditions%20for%20Individual%20Contracts.pdf 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence



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