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Warehouse Assistant – Consultant | |
Location : | Suva, FIJI |
Application Deadline : | 13-Dec-22 (Midnight New York, USA) |
Type of Contract : | Individual Contract |
Post Level : | National Consultant |
Languages Required : | English |
Starting Date : (date when the selected candidate is expected to start) | 02-Jan-2023 |
Duration of Initial Contract : | 123 days |
Expected Duration of Assignment : | 1 January 2023 to 30 June 2023 |
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. |
Background |
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TheUnited NationsDevelopment Programme (UNDP) is the UN’s globaldevelopmen tnetwork,advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. Weare on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
UNDP is a lead agency in UNAIDS for addressing the dimensions of HIV and AIDS relating to human rights, gender, and sexual diversity. In addition, UNDP contributes to public health and development partnerships through collaborationswiththe Global Fundto Fight AIDS,TuberculosisandMalaria(the ‘Global Fund’), Roll BackMalaria, Stop TB Partnerships, and special programmes on human reproduction and infectious diseases that disproportionately affect poor populations.
As part of its wider engagement with the United Nations, the Global Fund has partnered with UNDP since 2003 to ensure that grants are implemented, and services are delivered in countries facing complex challenges. The partnership focuses on three closely linked areas of work: implementation support as interim Principal Recipient (PR), capacity development, and policy engagement. UNDP was nominated as the PR by the Country Coordinating Mechanism in December 2014 for the multi-country Western Pacific grants (TB and HIV; and Malaria (Vanuatu)) (the ‘Multi-country Programmes’). In 2020, the Global Fund approved the new Funding Request for 2021-2023 for 11 countries for HIV/TB and for malaria for Vanuatu.
For the implementation of the Multi-country Programmes, the UNDP Pacific Centre established a Programme Management Unit (PMU) to coordinate and oversee the implementation and to ensure compliance of the terms and conditions of the grant agreements with the Global Fund and UNDP rules, policies and procedures. The PMU coordinates with the PIRMCCM, Government and CSOs, regional partners, the Global Fund and other key stakeholders in the health and development sector (bi-laterals, private sector) and technical assistance providers.
UNDP as the principal Recipient undertakes consolidated regional procurement and supply chain management activities within the framework of the ‘Western Pacific Multi-Country Integrated HIV/TB Program’ grant financed by the Global Fund to Fight AIDS, Tuberculosis and Malaria. Under overall guidance and supervision of UNDP Procurement & Supply Chain Management Analyst, Warehouse Assistant, is responsible for warehouse management, receipt, inventory management and distribution of pharmaceuticals and health products procured by UNDP for the Grant.
S/he ensures timely receipt, quality-controlled storage and distribution of the goods to HIV/TB programs in the countries supported through the Grant. Namely, these countries are Cook Islands, Federated States of Micronesia, Kiribati, Nauru, Niue, Palau, Republic of the Marshall Islands, Samoa, Tonga, Tuvalu, and Vanuatu.
Warehouse Assistant also advises for minimum stock levels, order placing, and re-distribution, when necessary, to avoid stock-outs or overstocking. S/he works in close collaboration with UNDP Project Management Unit; sub- recipients, customs agents, procurement agents and freight-forwarders promoting efficient and ethical approach to ensure quality and sustainable results.
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Duties and Responsibilities |
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DUTIES AND RESPONSIBILITIES Scope of Work Warehouse Assistant is overall responsible for receiving, warehousing, inventory management and distribution for the Grant, ensuring that goods are timely received, stored in full compliance with manufacturer’s instructions and good storage practices; efficiently managed and reported; dispatched and delivered in the right quantity, to the right place in the right time. Under the guidance and supervision of UNDP Procurement & Supply Chain Management Analyst, the Warehouse Assistant ensures efficient management of supply chain operations and associated logistics with the following responsibilities: 1. Ensures integration of supply chain management into the Programme implementation focusing on the achievement of the following results:
2. Ensures efficient supply chain management, including storage and distribution of commodities procured for the Global Fund Programmes focusing on the following results:
with manufacturer’s instructions for storage and handling.
3. Ensures implementation of QA/QC activities focusing on the following results:
4. Ensures facilitation of knowledge building and knowledge sharing focusing on the achievement of the following results:
5. Ensures proper and timely distribution of Health Products to Sub-Recipient Countries and CSOs
6. Conducts local procurements of goods and services.
Perform other relevant tasks as assigned by UNDP Procurement & Supply Chain Management Analyst and UNDP Programme Manager. Expected Deliverables and timelines
? Total number of days: 123 days COMPETENCIES
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability REQUIRED SKILLS AND EXPERIENCE
Educational Qualifications:
Experience
Language requirements
EVALUATION Evaluation Method and Criteria Individual consultants will be evaluated based on the following methodology: Cumulative analysis The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). And financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation
Technical Criteria for Evaluation (Maximum 70 points)
Interviews will be conducted for the technically qualified consultants as part of the validation process. Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation. Price Proposal Consultant must send a financial proposal based on Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will fixed output-based price regardless of extension of the herein specified duration. In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed. Schedule of Payments Payment shall be provided upon satisfactory completion of the deliverables outlined in Expected Deliverables and timelines section and upon submission and acceptance of a report mentioned above.
Payment request submitted by the consultant must be certified by the UNDP Programme Manager and UNDP PSM Analyst and accompanying by payment invoice.
DOCUMENT SUBMISSION
Note: Successful individual will be required to provide proof of medical insurance coverage before commencement of contract for the duration of the assignment.
Incomplete and joint proposals may not be considered. Consultants with whom there is further interest will be contacted. The successful consultant shall opt to sign an Individual Contract or a Reimbursable Loan Agreement (RLA) through its company/employer with UNDP. All required templates are available on the UNDP Procurement website: www.pacific.undp.org Annexes
Proposal Template Proposal Submission
Women applicants are encouraged to apply
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Competencies |
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Required Skills and Experience |
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Educational Qualifications:
Experience
Language requirements
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