Programme Associate, Ending Violence Against Women and Girls (EVAWG)



Advertised on behalf of :

Location : Addis Ababa, ETHIOPIA
Application Deadline :17-Dec-22 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
16-Jan-2023
Duration of Initial Contract :12 months with Possible Extension
Expected Duration of Assignment :12 months with Possible Extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates the United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts and builds effective partnerships with civil society and other relevant actors. 

The Country Programme Division under the leadership of the Deputy Country Representative manages the Programme support to Ethiopia, including Joint Programs. In its work for 2017-2021, UN Women ECO is focusing on four main development result areas: 1) Women supported to lead and participate in decision-making at all levels; 2) Women, especially the poorest and most excluded, are economically empowered and benefit from development; 3) Women and girls live a life free from violence; and 4) Governance and national planning fully reflect accountability for gender equality commitments and priorities. One of the priorities Programme of UN Women ECO is Ending Violence against Women and Girls (EVAWG). In this area, UN Women works with key partners from government, civil society and UN organizations in development and humanitarian settings to address legal gaps and strengthen policy frameworks with regard to protecting women survivors of violence and their rights; to expand the provision of legal and protection services to women; and to provide awareness raising initiatives on legal instruments and mechanisms and sexual and gender-based violence.

Reporting to the EVAWG Programme Analyst and under the supervision of the Deputy Country Representative, the Programme Associate works with and provides support to members of the programme team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  The Programme Associate contributes to financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff as required for resolving complex programme-related issues and exchange of information


Duties and Responsibilities

1. Provide advanced administrative and logistical support to the formulation and management of programmes

  • Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
  • Provide technical guidance on programme delivery and reporting of programme supported activities and finances;
  • Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;  
  • Review programme data from programmes/ projects for website;
  • Identify sources, and gather and compile data and information for documents, guidelines, speeches, reports, and position papers.

2. Provide advanced administrative support to the financial management of the Programme Unit 

  •  Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
  • Review financial reports; prepare non-PO vouchers for development projects;
  • Maintain internal expenditures control system; post transactions in Atlas;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Prepare and follow up of cost-recovery bills in Atlas.

3. Provide advanced administrative support to the EVAWG Programme Unit

  • Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Oversee travel arrangements for the Programme Team, including travel requisitions and claims; 
  • Prepare public information materials and briefing packets;
  • Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;

4. Provide monitoring and coordination support through the following field support 

  • Follow up with local partners on implementing activities, including the monitoring of work plans and activities.
  • Closely work with the programme teams to facilitate the preparations and implementation of field activities, events, assessments.
  • Liaise with the field officers to ensure timely progress of field activities. 
  • Support the production of any material needed for information purposes, such as reports, articles for the web, brochures, films, etc.
  • Follow up on operations in the field, day to day management and delivery of the activities and facilitation of knowledge sharing.
  • Provide timely data collection for reporting purpose

5. Facilitation of knowledge building and knowledge sharing

  • Support synthesis of lessons learned, and best practices related to programme management and finance;


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Strong knowledge of programme management;   
  • Ability to create, edit, synthesize and present information in clear and presentable formats; 
  • Ability to administer and execute administrative processes and transactions; 
  • Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems; 
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Excellent financial and budgeting skills;
  • Excellent IT skills.


Required Skills and Experience

Education

  • Bachelor degree in Social Sciences, Business or Public Administration, development studies or other relevant degrees.

Experience

  • At least 2 years of progressively responsible experience in administration or programme management/support;
  • Experience in working in a computer environment using multiple office software packages;
  • Experience in the use of ATLAS is an asset;
  • Experience in supporting a team

Language

  • Fluency in English and Amharic is required

Application:

  • All applications must include (as an attachment) a completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.
  • Kindly note that the system will only allow one attachment and candidates are required to include in the P-11 form links for their previously published reports and articles completed within the last two years. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)



If you are experiencing difficulties with online job applications, please contact the eRecruit Helpdesk.

© 2016 United Nations Development Programme