Administrative Support Intern



Advertised on behalf of :

Location : Seoul, KOREA (REPUBLIC OF)
Application Deadline :10-Dec-22 (Midnight New York, USA)
Type of Contract :Internship
Post Level :Intern
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
02-Jan-2023
Duration of Initial Contract :6 months
Expected Duration of Assignment :6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women supports UN Member States as they set global standards for achieving gender equality, and works with governments and civil society to design laws, policies, programmes and services needed to ensure that the standards are effectively implemented and truly benefit women and girls worldwide. It works globally to make the vision of the Sustainable Development Goals a reality for women and girls and stands behind women’s equal participation in all aspects of life, focusing on four strategic priorities:

UN Women also coordinates and promotes the UN system’s work in advancing gender equality, and in all deliberations and agreements linked to the 2030 Agenda. The entity works to position gender equality as fundamental to the Sustainable Development Goals, and a more inclusive world.

Internship Office Background

Established in Seoul in 2022 with support from the Ministry of Gender Equality and Family of the Republic of Korea, the UN Women Centre of Excellence for Gender Equality the Centre seeks to function as a ‘knowledge hub’ to facilitate research, education & training, sharing of innovations and lessons learned, networking, and development of multi-stakeholder partnerships for the achievement of gender equality in the Asia-Pacific region. The Centre aims to contribute to operationalizing normative frameworks on gender equality and the empowerment of women, informing innovative approaches to achieving the Sustainable Development Goals (“SDGs”), transforming harmful social norms in the fast-changing and unique social landscape of Asia and the Pacific, and forging partnerships across sectors. In 2023, the centre will implement a full-scale programme with various partnerships building activities, as well as research, policy dialogue, and gender training activities.

UN WOMEN Centre of Excellence offers a small group of outstanding final year undergraduate and graduate students, the opportunity to acquire direct exposure to UN WOMEN’s work and gain technical knowledge and experience in the Centre's various activities. The Centre’s working language is English; and it offers an international working environment.

The internship will offer multi-faceted experience of deepening one’s knowledge on both administrative and gender issues and building the professional experience with practical skills on office operation, communications and events organization for UN WOMEN, along with exposure to an international and regional network of UN WOMEN’s work. It will also provide exciting communication and collaboration opportunities with UN WOMEN's local stakeholders as well as with overseas UN WOMEN offices. This internship experience will strengthen the candidate’s core skills for any career in the future. 


Duties and Responsibilities

Assist and support to office operations and programme activities

  • Maintenance of the Centre’s calendar, contact list, arrangement of appointments and meetings. Maintenance of protocol procedures;
  • Screening of incoming calls and correspondence; arranging world-wide telephone and video conferences;
  • Preparation of informal translations/interpretation;
  • Coordination of the information flow in the office and arrangement of on/off-line team meetings;
  • Organization of workshops and conferences in coordination with other staff; support for international participants’ travel and logistics matters;
  • Provision of technical support in development/maintenance of digital platforms/social media channels where requested.
  • Provision of wide range of support on administration/programme activities. 
  • Preparation of financial and accounting documents;
  • Administration of supply and assets management;

Learning Elements

After completing this internship, the Intern will have:

  • Increased understanding of UN Women’s work and the UN system;
  • Increased substantive knowledge of the operation and administrative process of UN Women office in Korea;
  • Increased knowledge related to programme implementation, documentation and management;
  • Increased pool of professional contacts through networking with UN Women colleagues and other UN colleagues throughout the UN System;
  • Experience of working as a team member in a multicultural setting.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:  https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competency

  • Ability to work with different factors, including through remote contact;
  • Ability to work effectively in independent and collaborative settings;
  • Ability to take initiatives, ask questions, and contribute substantively;
  • Ability to communicate orally and in writing (in English), in a clear and concise manner;
  • Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards other.


Required Skills and Experience

Education

The intern must have studies in public/business administration, economics, finance, or other subject relevant to this position, at the university level.

Meet one of the following:

  • Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
  • Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent)
  • Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation; or
  • Be enrolled in a postgraduate professional traineeship program which is part of a degree programme and undertake the internship as part of the program requirements.

Language

  • Excellent communication skills (written and oral) in English and Korean are required;

IT skills

  • Knowledge and a proficient user of Microsoft Office productivity tools;
  • Knowledge and skills of Adobe products e.g. Photoshop, Illustrator would be an asset

Renumeration

Interns who are not in receipt of financial support from other sources such as universities or other institutions will receive a stipend from UN Women to partially subsidize their basic living costs for the duration of the internship.

Application Information

  • All applicants must submit a completed and signed P-11 (https://asiapacific.unwomen.org/sites/default/files/2022-04/P_11_form_UNwomen%20-JUL%202021.docx) with Resume and Cover Letter for application.
  • Interested candidates are invited to submit electronic applications via the job announcement page on https://jobs.undp.org/cj_view_jobs.cfm, not later than 10 December 2022.
  • Due to the high volume of applications received, we can ONLY contact successful candidates.
  • Successful candidate will be required to provide proof of enrollment in a valid health insurance plan at the duty station of the internship, proof of school enrollment or degree, a scanned copy of their passport/national ID and a copy of a valid visa (as applicable).  

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.  

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) 

*The UNDP application system allows only one attachment. If you submit your application through the UNDP application system, please combine all the required documents in one file before uploading on the job site. Applicants with incomplete submission will not be considered.*



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