1. Provide coordination, liaison support and technical support to the Director and Deputy Director in the strategic management of the Division - Liaise closely with in-house Divisions, sections and field offices as well as key partners and stakeholders on workplans, DMA commitments and deliverables; assist in developing the DMA Strategic Note and AWP;
- Support the Director and Deputy Director at meetings, including standing meetings with the Programme Division and Regional and Country Office Operations Managers;
- Process and/or prepare the Director’s and Deputy Director’s participation in meetings and missions/key events;
- Assist in the follow-up to meetings and corporate initiatives, including the preparation of relevant notes as appropriate;
- Provide support to external and internal audit exercises, as well as consolidation and input to audit management responses
- Coordinate efforts to meet deadlines related to internal and external organizational reporting, including for intergovernmental bodies and interagency for ensuring the required quality standards are observed;
- Provide sound policy inputs on issues as appropriate, to facilitate the Director’s and Deputy Director’s decision making and representation with UN Women staff and external partners;
- Identify, research, analyze, prepare and/or organize information and briefing materials for the Director and Deputy Director to facilitate decision-making and leadership in management strategic planning/review;
- Draft talking points and/or design presentation materials (including multi-media) for delivery by the Director and Deputy Director in key events, meetings and other external fora;
2. Provide support to Director and Deputy Director at interagency mechanisms, including UN System Reform - Coordinate DMA participation in the Business Innovations Group (BIG) and related working groups;
- Prepare briefing materials, including analysis, talking points, and presentations for interagency meetings on UN System Reform;
- Conduct data collection, review, and analysis related to UN Women’s participation and presence in common services and common premises as well as the efficiency agenda;
- Perform outreach activities to the Programme Division and field offices as required.
3. Provide support to Director and Deputy Director on the Internal Controls and Delegation of Authority Framework - Provide guidance on the Internal Control Framework (ICF) and the Delegation of Authority Framework Divisions, sections and field offices as required;
- Assist in ensuring that the ICF and the Delegation of Authority Framework are up to date and changes are reflected
- Assist in reviewing proposed Quantum approval roles and thresholds.
4. Support the Risk Management and Fraud Risk Management functions - Support the management of DMA’s risk register. Within DMA coordinate the information collection of updated Risks to be updated in RMS;
- Assist in ensuring timely follow-up to and implementation of risk validation reports and mitigating actions across all sections in DMA;
- Support the roll-out and further institutionalization of fraud risk assessments pertaining to DMA’s areas of work;
- Support the preparation of risk management reports at various levels in order to provide an analysis of key risks identified DMA Management decision making;
- Draft presentations and talking points for corporate reporting exercises to the Senior Management Team, Audit Advisory Committee, and other oversight bodies, as necessary;
5. Coordinate UN Women’s interactions with the Joint Inspection Unit (JIU) and onter inter-agency mechanisms - Within DMA Coordinate the information collection, questionnaires, interviews, and related follow up between DMA management and technical experts and the JIU Inspectors;
- Monitor DMA related JIU reports and management letters and ensure action is taken by management as appropriate;
- Prepare DMA input to the annual reporting to the JIU, HLCM, QCPR, UN Women’sExecutive Board, and Audit Advisory Committee (AAC);
- Prepare responses to donors and external stakeholders on DMA related implementation of JIU recommendations and action taken in response to JIU reports as required.
6. Perform other official duties and special assignments which may be requested by the Director and Deputy Director.
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