Business Management Analyst



Advertised on behalf of :

Location : New York, NY, UNITED STATES OF AMERICA
Application Deadline :20-Dec-22 (Midnight New York, USA)
Additional Category :Management
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Jan-2023
Duration of Initial Contract :12 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. UN is expected to provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

 

The Division of Management and Administration (DMA) is responsible for the planning, allocation and management of financial, human and administrative resources including information communications and technology, the effective and efficient delivery of essential operations services in UN Women, continuous development and improvement in operations, policies and methods to align with UN Women and stakeholders’ evolving business needs and advisory support to the Executive Director in the formulation and implementation of the UN Women overall mission, strategy and plans of actions.

 

The Business Management Analyst reports to the Director and Deputy Director, DMA.  The Business Management Analyst will provide timely analytical information, coherent policy advice, coordination and liaison support to the Director and Deputy Director in the strategic management of the Division as well as technical support to DMAactivities related to the coordination of Enterprise Risk Management and Fraud Risk Management for the Division as well as support to DMA’s input to the work of the  Joint Inspection Unit. The person will have a proven ability to work and act under pressure and with discretion in a sensitive and challenging environment. 


Duties and Responsibilities

1. Provide coordination, liaison support and technical support to the Director and Deputy Director in the strategic management of the Division

  • Liaise closely with in-house Divisions, sections and field offices as well as key partners and stakeholders on workplans, DMA commitments and deliverables; assist in developing the DMA Strategic Note and AWP;
  • Support the Director and Deputy Director at meetings, including standing meetings with the Programme Division and Regional and Country Office Operations Managers;
  • Process and/or prepare the Director’s and Deputy Director’s participation in meetings and missions/key events;
  • Assist in the follow-up to meetings and corporate initiatives, including the preparation of relevant notes as appropriate;
  • Provide support to external and internal audit exercises, as well as consolidation and input to audit management responses
  • Coordinate efforts to meet deadlines related to internal and external organizational reporting, including for intergovernmental bodies and interagency for  ensuring the required quality standards are observed;
  • Provide sound policy inputs on issues as appropriate, to facilitate the Director’s and Deputy Director’s decision making and representation with UN Women staff and external partners;
  • Identify, research, analyze, prepare and/or organize information and briefing materials for the Director and Deputy Director to facilitate decision-making and leadership in management strategic planning/review;
  • Draft talking points and/or design presentation materials (including multi-media) for delivery by the Director and Deputy Director in key events, meetings and other external fora;

2. Provide support to Director and Deputy Director at interagency mechanisms, including UN System Reform

  • Coordinate DMA participation in the Business Innovations Group (BIG) and related working groups;
  • Prepare briefing materials, including analysis, talking points, and presentations for interagency meetings on UN System Reform;
  • Conduct data collection, review, and analysis related to UN Women’s participation and presence in common services and common premises as well as the efficiency agenda;
  • Perform outreach activities to the Programme Division and field offices as required.

3. Provide support to Director and Deputy Director on the Internal Controls and Delegation of Authority Framework

  • Provide guidance on the Internal Control Framework (ICF) and the Delegation of Authority Framework Divisions, sections and field offices as required;
  • Assist in ensuring  that the ICF and the Delegation of Authority Framework are up to date and changes are reflected
  • Assist in reviewing proposed Quantum approval roles and thresholds.

4. Support the Risk Management and Fraud Risk Management functions

  • Support the management of DMA’s risk register. Within DMA coordinate the information collection of updated Risks to be updated in RMS;
  • Assist in ensuring timely follow-up to and implementation of risk validation reports and mitigating actions across all sections in DMA;
  • Support the roll-out and further institutionalization of fraud risk assessments pertaining to DMA’s areas of work;
  • Support the preparation of risk management reports at various levels in order to provide an analysis of key risks identified DMA Management decision making;
  • Draft presentations and talking points for corporate reporting exercises to the Senior Management Team, Audit Advisory Committee, and other oversight bodies, as necessary;

5. Coordinate UN Women’s interactions with the Joint Inspection Unit (JIU) and onter inter-agency mechanisms

  • Within DMA Coordinate the information collection, questionnaires, interviews, and related follow up between DMA management and technical experts and the JIU Inspectors;
  • Monitor DMA related JIU reports and management letters and ensure action is taken by management as appropriate;
  • Prepare DMA input to the annual reporting to the JIU, HLCM, QCPR, UN Women’sExecutive Board, and Audit Advisory Committee (AAC);
  • Prepare responses to donors and external stakeholders on DMA related implementation of JIU recommendations and action taken in response to JIU reports as required.

6. Perform other official duties and special assignments which may be requested by the Director and Deputy Director.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies:

  • Affinity with UN Women mandate on Gender equality and women’s empowerment
  • Ability to work in cross functional team 
  • Knowledge of the UN rules and regulations 
  • Detailed oriented
  • Strong analytical skills
  • Team player


Required Skills and Experience

Education:

  • Master’s degree (or equivalent) in business or public administration, international relations, political science, or other related fields.   

Experience:

  • Relevant minimum 2 years of experience in management and administration within the international and/or corporate organizations preferably in the United Nations system and its organizations;
  • Experience with and knowledge of the UN System Reform efforts is an advantage.

Language Requirements:

  • Fluency in English, both oral and written, is required; 
  • Knowledge of another UN official language is an asset.


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