Antecedentes

The project “Enhancing Integrated Water Management and Climate Resilience in Vulnerable Urban Areas of the Mekong River Basin” is an initiative of the United Nation Development Programme (UNDP) regional office, and fund support from the Ministry of Environment of the Republic of Korea. The project’s objective is to strengthen the climate and disaster resilience of people and communities in vulnerable regions of Lao PDR and Cambodia through improved risk and vulnerability assessment and advancing an integrated approach to water resources management.

To meet the above objective, the project had engaged with the National Committee for Disaster Management (NCDM) under a Letter of Agreement (LOA) to support the project in formalizing the coordination and implementation arrangements at sub-national level. Prior to effective date of the LOA, the project had commissioned a third party to employ the Harmonized Approach to Cash Transfers (HACT) micro-assessment to measure current national capacities for management and accountability, and areas for strengthening.

Consequently, the findings for NCDM from final micro-assessment report suggests for strengthening of internal controls, financial and procurement procedures and requires the project to support in addressing this area of capacity building.

Deberes y responsabilidades

The main objective of this assignment is to produce the financial management manual for NCDM’s project management unit so that they can perform financial works effectively in compliance with UNDP’s rules, regulations, and policies. This manual will include/address only key aspects or recommendations raised/suggested in the Harmonized Approach to Cash Transfer (HACT) report, mainly accounting policies and procedure, financial reporting and monitoring.

The objective of the Supplementary Financial Management Manual (SFMM) for NCDM is to provide guidelines on financial policies and procedures to management, operation, and financial staff of Program Management Unit (PMU) at the National Committee for Disaster Management. Please note that the financial procedure and process should be precisely prescribed, short, and concise, and implementable in the context of the NCDM.  In addition, standard formats and forms should be developed and attached in a good order as needed or not available and accessible by link or click on content. It is important to ensure that:

• Accounting policies are consistent and uniform follow across all locations (PMU/NCDM);
• Clarity with respect to transactions accounted regarding relevant official function
• Each process should embed clear task division, segregation of duties, internal control framework, check and balance, accountability, transparency, performance evaluation and risk monitoring - Processes are in line with the statutory requirement.
• Efficient, accurate processing and accounting of transactions with adequate internal control in place; and
•  Process based approach to follow and identify account and monitor fund received and expenditure for the project/program.

The design concept should focus on users friendly, client based, and meeting acceptable standards. It should consider practices relevant to laws, and regulations of the Royal Government of Cambodia and is in line with relevant international project management and financial management standard and practices.

The technical consultant will perform the following duties:

• Review financial areas which needs to improve as identified in the HACT report.
• Consult with UNDP team about the manual, standard requirements, and key working aspects.
• Collect the government’s existing financial management manuals or procedures which issued by Ministry of Economy and Finance on Standard Operating Procedure on Financial Management for all externally Financed Project/Program in Cambodia and assess their relevance and standard consistency;
• Use or amend existing standard manuals or procedures;
• Work with NCDM to review accounting policies, set up chart of accounts which consistent to the Prakas on CoA Classification of MEF and project/program donor code for tracking;
• Draft the Financial Management Manual;
• Present to UNDP and NCDM, and address/improve the draft report based on comments;
• Finalize the Financial Management Manual; and
• Provide training to NCDM, especially assigned staff members.

Interested offeror must read the Individual Consultant (IC) Procurement Notice, which can be viewed at https://procurement-notices.undp.org/view_notice.cfm?notice_id=97192 for more detail information about term of reference, instructions to offeror, and to download the documents to be submitted in the offer through online.

Competencias

• Time management (in managing outputs)
• Team management
• Professionalism, courtesy, patience
• Outstanding inter-cultural communication, networking, and coordination skills.
• Ability to work with people from different backgrounds to deliver quality products within short timeframe.
• Be flexible and responsive to changes and demands.
• Be client oriented and open to feedback.

Habilidades y experiencia requeridas

Education

• Advance university degree (Master´s degree or equivalent) in Finance/Accounting or a professional accounting qualification from an international institute of accountancy. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Professional Experience

• Five years experiences in finance/accounting in working directly with development partners and donors such as UN Agencies, World Bank, ADB, JICA, EU etc;… and government ministries.
• Have substantial training experiences to government counterpart staffs, development partners, NGO
• Previous assignment on developing financial management manuals for project/program funded by DPs (UN Agencies, WB, ADB, JICA and EU) or public institutions.
• Knowledge of Cambodian government procedures, policies, financial rules and regulations, especially the latest version of SOPs of the Ministry of Economy and Finance.

Language Requirement & technical skills:

• Fluency of English language and Khmer is essential.
• Ability to moderate a high-level meeting in English and Khmer.
• Knowledge of Microsoft Office, Peachtree/Sage 50, QuickBooks, Sun System or other similar accounting software, and willingness to learn computerized accounting system.

Please be informed that we don’t accept application submitted via email.

Interested individual offeror must submit the following documents/information to demonstrate their qualifications:

Proposal: Letter of explaining why they are most suitable for the work

Financial proposal (Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP)

Personal CV including past experience in similar projects and at least 3 references

Interested Offerors are required to submit application via UNDP jobsite system as the application screening and evaluation will be done through UNDP jobsite system. Please note that UNDP jobsite system allows only one uploading of application document, so please make sure that you merge all your documents into a single file. Your on-line applications submission will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

Any request for clarification/additional information on this procurement notice shall be communicated in writing to UNDP office or send to email chanpisey.ky@undp.org and cc procurement.kh@undp.org . While the Procurement Unit would endeavor to provide information expeditiously, only requests receiving at least 5 working days prior to the submission deadline will be entertained. Any delay in providing such information will not be considered as a reason for extending the submission deadline. The UNDP's response (including an explanation of the query but without identifying the source of inquiry) will be posted in Individual Consultant (IC) Procurement Notice page as provided above. Therefore, all prospective Offerors are advised to visit the page regularly to make obtain update related to this Individual Consultant (IC) Procurement Notice