UN WOMEN Jobs - 111048- Finance Analyst

Finance Analyst

Advertised on behalf of

UN WOMEN

Location :

Juba, SOUTH SUDAN

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

27-Feb-23 (Midnight New York, USA)

Post Level :

SB-4

Duration of Initial Contract :

1 year with possibility of extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. UN Women provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

UN Women in South Sudan supports the government to implement commitments to international normative standards on gender equality and women’s human rights. The new UN Sustainable Development Cooperation Framework (UNSDCF) for 2022-2026 and the corresponding UN Women South Sudan Strategic Note (2022-2026), defining UN Women’s strategic engagement in South Sudan, focuses on strengthening the national structures and mechanisms for gender mainstreaming in policies, plans, and budgets; supporting efforts to prevent and eliminate violence against women; promoting women’s economic empowerment; promoting policies and government investment in women’s empowerment and resilience building in the context of climate change, humanitarian crisis as well as threats to peace and security. UN Women works with a range of stakeholders in South Sudan including the government, civil society and women’s organizations, youth, UN agencies, and donors, to promote gender equality and women’s empowerment.

Currently, UN Women in partnership with the Ministry of Gender, Child and Social Welfare and the Office of the Vice President (Gender and Youth Cluster) is developing a programme that aims at promoting the social economic empowerment of women and adolescent girls in South Sudan. The project called “South Sudan Women Economic Empowerment Project (SSWSEEP)”, will be implemented in 10 states and 2 administrative areas in South Sudan focusing on promoting women’s access to economic opportunities, protection, and access to GBV information and services and also strengthening the capacity of the Ministry of Gender, Child and Social Welfare to effectively implement its mandate of promoting Gender Equality and Women’s Empowerment. The project has four (4) components, namely: a) Community Empowerment Support to Women and Girls, b) Establishment of the Women’s Entrepreneurial Opportunity Facility (WEOF), c) Scaling up services for Survivors of GBV and d) Institutional strengthening focusing on the Ministry OF Gender, Child and Social Welfare, Gender and Youth Cluster, and related national institutions.

Under the overall guidance and direct supervision of the Project Manager and daily supervision of the Operations Manager, the Project Finance Analyst will support the entire SSWSEEP and will be tasked to manage all financial activities and transactions, while ensuring high quality, accuracy, and consistency of work. The position holder is also expected to demonstrate a client-oriented approach, tact, and ability to work with people of different backgrounds. Moreover, the Project Finance Analyst shall work in close collaboration with other project colleagues of the SSWSEEP, as well as with Project PMU, partners, government agencies, technical advisors and experts, and civil society to successfully implement the activities. The Project Finance Analyst will undertake the following functions and responsibilities:

Duties and Responsibilities

Duties and Responsibilities:

The project Finance Analyst will work under the direct supervision of the Project Manager and functional reporting to the Operations Manager, and will have the following duties and responsibilities:

Ensures the implementation of financial management strategies and adapts processes and procedures focusing on the achievement of the following results:

Full compliance with UN Women rules, regulations, policies, and strategies, financial recording/ reporting system and implementation of effective internal controls, proper functioning of a customer-oriented financial resources management system;
Continuously review the financial situation and support the project in the preparation of forecasts and periodic disbursement requests to be submitted to the donor;
Supports the development of funding requests, grant negotiations, and amendments to the grant confirmations
Review and approve the funding authorization and expenditure certificate (FACE) from partners as and when required;
Facilitate annual audits;
Regularly monitor financial exception reports, for unusual activities, and transactions and review anomalies or unusual transactions and inform the supervisor of the results of the review and the corrective actions being proposed.

Ensure the management of programme budgets of the optimal cost recovery system focusing on the achievement of the following results:

Finalization of the financial sections of the update of the progress report and the disbursement request and preparation of quarterly and biannual forecasts of cash flows and annual cash flows;
Timely review and finalization of the improved financial report and other ad hoc financial reports as required by the project;
Timely preparation of program budget reviews and provision of justifications for budget reallocation/reprogramming requests;
Preparation and monitoring of budgets; regular analysis and reporting on budget approvals and delivery status;
Monitor and ensure that donor contributions are properly transferred to UN Women in a timely manner;
Ensure that advance payments and direct payments are properly reviewed and made in a timely manner, and ensure that payment information is correctly recorded in the Quantum system in a timely manner
Ensures proper management of cash receipts and petty cash; and
Maintenance of the proper filing system for financial records and documents.

Ensures proper control of project accounts focusing on the achievement of the following results:

Ensure analysis and development of proposals for the internal expenditure control system ensuring that the supporting documents processed are matched and completed, that the transactions are correctly recorded and displayed in Quantum;
Monthly payment orders (MPOs), claims for reimbursement of travel expenses, and other entitlements are properly processed, and receipt of goods and services and provisioning are properly carried out in accordance with IPSAS and UN Women policies and procedures;
Timely corrective actions on unrecorded vouchers, including vouchers with budget verification errors, match exceptions, and unapproved vouchers;
Timely response to requests from headquarters to resolve financial data issues;
Support in the development and implementation of asset and inventory management for the programme.

Ensures proper programme cash management functioning focusing on the achievement of the following results:

Timely review of SR cash accounts to ensure the availability of sufficient funds for implementation and appropriate disbursements;
Timely identification and registration of receipts for the income request;
Timely preparation of monthly cash flow forecasts for use by supervisor.

Ensures capacity building and knowledge sharing on financial matters focusing on the achievement of the following results:

Capacity building of implementing partners on overall financial management;
Sound contributions to knowledge networks and communities of practice;
Any other duty assigned by the Project Manager.

Key Performance Indicators:

Project accounting and finance management is implemented in line with SSWSEEP documents, Strategic Notes, and Annual Work plans;
Programme teams adhere to UN Women’s Rules, Regulations, policies, and procedures, using a results-based management approach;
Programmes are implemented in a timely manner, in line with budgets;
Regular monitoring of programmes, addressing issues in a timely manner;
Timely and quality reporting;
Regular dissemination and sharing of information; country offices are sharing best practices/ lessons learned on programme management.

Competencies

Core Values:

Respect for Diversity;
Integrity;
Professionalism.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

Good knowledge and expertise in financial planning and management;
Good knowledge of complex financial rules and regulations, preferably UN/UN Women Financial Rules and regulations;
Good conceptual/strategic skills and success in implementing financial re-engineering, management systems development, policy design, innovation and knowledge product development is an asset;
Good knowledge and experience in the application of complex financial systems and modules (such as Quantum);
Good knowledge of spreadsheet and database packages;
Ability to provide advice and support;
Demonstrated knowledge of IPSAS/IFRS.
Good analytical skills.

Required Skills and Experience

Education and certification:

Master’s degree in Finance/Accounting, Business or Public Administration, or bachelor’s degree in a relevant field with 5 years of experience in lieu of a Master’s degree;
A professional accounting qualification from an internationally accredited institute of accountancy will be a strong advantage

Experience:

Minimum 3 years of relevant experience in providing financial management services;
Knowledge of accounting concepts, principles, regulations, and policies and the ability to apply them to strategic and/or practical situations;
Strong knowledge of UN or UN Women financial rules, policies, and procedures, is an asset;
Work experience with an international organization is an asset;
Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft (Experience with IPSAS and/or IFRS for external candidates.);
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages.

Language Requirements:

Fluency in English.

Professional Certificates - Those with a professional accounting qualification certificate from an internationally recognized institute of accountancy will have a distinct advantage and those without will require the UN Women Accounting and Finance Test.

Gender Sensitivity:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks.

Please note, that the system will only allow one attachment, and, hence please combine the multiple files while uploading the attachment.

Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Personal History Form P11 can be downloaded from http://www.unwomen.org/en/about-us/employment

Qualified women candidates are highly encouraged to apply.