Organizational Context 

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Through the Regional Office (RO) for West and Central Africa and country offices (COs) across the region, UN Women builds on a long history of support to governments, civil society and other actors to deliver for women and girls. We advocate for and enhance accountability to enhance women’s political participation and prevent and respond effectively to violence against women. Our economic empowerment programmes seek greater economic security and rights particularly for marginalized groups of women.  Other programmes in the region involve partnering with women in their efforts to engage in peace and reconstruction efforts and push for gender equality (GE) provisions integral to preparing for, mitigating, and responding to disasters and emergencies.  To bolster gender-responsive budgeting and public planning, we assist efforts to monitor the different impacts of budget and policy choices on women and men and to mainstream gender considerations across sector.

Reporting to the Deputy Regional Director, the Programme Associate works with and provides support to the members of the Strategic Unit Teams (Coordination and Planning, Partnership and Resources mobilization, Communication) in the development and implementation of effective programmes consistent with UN Women rules and regulations.  The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Functions

1-   Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the RO and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations; 
• Review programme data from programmes/ projects for the RO website;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2-   Provide administrative support to the financial management of the Unit

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

3-   Provide administrative support to the Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims; 
• Prepare public information materials and briefing packets; 
• Assemble briefing materials and prepare power-point and other presentations;
• Provide guidance and training to Programme Assistants as needed.

4-   Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the RO resource mobilization efforts;
• Organize, compile and process information from donors, RO, and programme team, as inputs to various databases and documents.

5-   Facilitate knowledge building and knowledge sharing

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of programme management;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.

Education and certification:

• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support;
• Experience in working in a computer environment using multiple office software packages;
• Experience in the use of UN ERP is an asset;
• Experience in supporting a team.

Language Requirements:

• Fluency in French and English is required

All applications must include (as an attachment) the completed UN Women Personal History Form (P-11), which can be downloaded from http://www.unwomen.org/about-us/employment . Please note that the system only allows one attachment. Applications without the UN Women P-11 form will be considered incomplete and will not be considered for further evaluation.

At UN Women, we are committed to creating an environment of diversity, inclusion and mutual respect. UN Women recruits, employs, trains, remunerates and promotes without regard to race, religion, colour, gender, gender identity, sexual orientation, age, ability, national origin or any other basis covered by the appropriate law. All employment is decided on the basis of qualifications, skills, integrity and the needs of the organisation.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero tolerance policy towards behaviour that is inconsistent with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.  All selected candidates will be expected to adhere to UN Women policies and procedures and the standards of conduct expected of UN Women staff and will therefore be subject to a rigorous reference and background check. (The background check will include verification of academic qualifications and employment history. Selected candidates may be required to provide additional information to complete a background check).

Note: In July 2010, the United Nations General Assembly established UN Women, the UN entity for gender equality and the empowerment of women. The creation of UN Women is part of the UN reform agenda, which aims to pool resources and mandates for greater impact. It merges and builds on the important work of four previously separate parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment