UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Ukraine, UN Women is committed to delivering results across strategic priorities, exercising its triple mandate encompassing normative support, UN system coordination, and operational activities to mobilize urgent and sustained action to achieve gender equality and the empowerment of all women and girls. UN Women has long been actively supporting local priority areas in Ukraine from increased political participation to gender mainstreaming in public policy, and economic development.

The war in Ukraine has already resulted in significant life loss, unprecedented internal displacement towards neighbouring countries, and devastating destruction of infrastructure. The security situation and the overall operational environment have deteriorated rapidly since the outbreak of the war. According to Ukraine Humanitarian Response Plan for 2023,  nearly 18 million people out of whom 6.7 million are internally displaced are in need of humanitarian assistance.

The ability of local authorities and service providers to sustain a minimum level of services has also been severely hampered in war-affected areas. The forced displacement has placed an additional burden on local service providers in host and transit communities, including administrative services, healthcare, mental health, and social services and those concerned with ensuring access to justice. Providing assistance to sexual and gender-based violence survivors is a particular concern: rape has emerged as a weapon of war, and a toxic, hyper-masculine environment has led to a sharp increase in the incidence of conflict-related sexual violence, sexual exploitation and abuse and human trafficking. At the same time, domestic violence remains a persistent problem affecting women disproportionately.

To support the strengthened resilience and early recovery of war-affected communities, UN Women, jointly with UNDP and UNFPA, is implementing a joint EU-funded project “EU4Recovery – empowering communities in Ukraine”. The primary objectives of the joint project are as following:

Objective 1: Target communities have increased access to quality public services that respond to the needs of all population groups, with a particular focus on the most vulnerable

Objective 2: Community security is enhanced and the social fabric is maintained in project target areas.

In particular, UN Women will work on community-based prevention of violence against women and girls, including conflict-related violence, by supporting “attitudinal change” to encourage non-violent masculinities, challenge existing gender norms and raise awareness regarding the unacceptability of gender-based violence against women and girls, as well as on enhancing the access to justice of victims/survivors of gender-based violence by legally empowering them and strengthening the capacities of justice sector actors on preventing and combating violence against women and girls using a survivor-centered approach.

Towards this end, UN Women Ukraine is seeking a Project Associate to work with and provide support in the development and implementation of effective programmes consistent with UN Women rules and regulations. Reporting to the Programme Coordinator, the Project Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Project Associate works in close collaboration with the operations, programme and projects’ staff in the Ukraine CO and UN Women RO/HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

Provide administrative and logistical support to the formulation and management of programmes

  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
  • Prepare information for the audit of programmes/ projects and support the implementation of audit recommendations; 
  • Review programme data from programmes/ projects for the CO website;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Provide administrative support to the financial management of the Programme Unit

  • Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of finance related forms;
  • Review financial reports; prepare non-PO vouchers for development projects;
  • Process payment for consultants;
  • Maintain internal expenditures control system;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Assist in the preparation and follow up of cost-recovery bills in Atlas.

Provide administrative support to the Programme Unit

  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims; 
  • Prepare public information materials and briefing packets; 
  • Assemble briefing materials and prepare power-point and other presentations;
  • Provide guidance and training to team members as needed.

Provide administrative support to Resource Mobilization

  • Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts;
  • Organize, compile and process information from donors, CO/RO, and programme team, as inputs to various databases and documents.

Facilitate knowledge building and knowledge sharing

  • Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators

  • Timely and accurate support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely recording of overall programme unit finances;
  • Timely and accurate tracking of data for CO management and donor purposes;
  • Quality maintenance of internal systems.


Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Good knowledge of programme management;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Strong financial and budgeting skills;
  • Strong IT skills.

Required Skills and Experience


Education and certification:

  • Completion of secondary education required.
  • Bachelor’s degree in Business Administration, Bachelor of Commerce, Human Resources, Finance, Social Sciences, International Relations and any other related fields is an asset.



  • At least 6 years of progressively responsible experience in administration or programme management/support;
  • Experience in working in a computer environment using multiple office software packages is required;
  • Experience in supporting a team is required;
  • Experience in handling of web based management systems (ERP systems) would be an advantage.


Language Requirements:

  • Fluency in English and Ukrainian is required
  • Knowledge of the other UN official working language is an asset.

All applications must include a completed and signed UN Women Personal History form (P-11) which can be downloaded from  

Applications without P11 may be treated as incomplete and may not be considered for further assessment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).