UN WOMEN Jobs - 111620- Programme Finance Associate

Programme Finance Associate

Advertised on behalf of

UN WOMEN

Location :

Amman, JORDAN

Type of Contract :

Service Contract

Starting Date :

01-May-2023

Application Deadline :

22-Mar-23 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

1 year

Languages Required :

Arabic English

Expected Duration of Assignment :

1 year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership supporting Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

One of the key areas of work for the UN Women Country Office (CO) in Jordan is supporting Jordanian National Commission for Women (JNCW) and other government stakeholders in the implementation of the Women, Peace, and Security (WPS) agenda, including the Jordanian National Action Plan on UNSCR 1325 (JONAP). The first phase of the JONAP was endorsed by the Prime Minister and the Cabinet in December 2017 and formally launched in a ceremony in March 2018 for 2018-2021. Significant and strategic results were achieved within JONAP I, and the Government of Jordan (GoJ) plans to continue its implementation through JONAP II for 2022 – 2025.

Reporting to the Programme Management Specialist and under the overall guidance of the Finance Associate and Operations Manager, the Programme Finance Associate provides support to the WPS and JONAP II team in the development and implementation of effective programs consistent with UN Women rules and regulations. S/he contributes to research, financial management and program implementation, including providing necessary operational, administrative and programmatic support. The Programme Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines. S/he collaborates closely with the Programme and Operations Teams in the Jordan CO to solve programmatic finance-related issues and information delivery.

Duties and Responsibilities

1. Provide financial support to the management of JONAP II in full compliance with UN Women rules, regulations, policies, and recording and reporting systems

Review and verify financial transactions, activities, and documentation; take corrective action as needed and report any unusual activities;
Monitor financial exceptions reports for unusual activities or transactions, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;
Prepare information for the audit of programme and support the implementation of audit recommendations
Monitor financial exceptions reports for unusual activities or transactions, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;
Draft reports on financial status, procedures, costs and expenditures;
Collect, verify and present information and data for use in the planning of financial resources and the formulation of the JONAP II work plans, budgets, proposals on implementation arrangements and execution modalities.

2. Prepare and administer JONAP II budgets in full compliance with UN Women rules, regulations, policies, and recording and reporting systems

Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of JONAP II;
Track the appropriate and timely use of financial resources; implement and maintain control mechanisms through monitoring budget preparation and modifications and budgetary status;
Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds;
Monitor the setup of budgets Quantum to ensure they are in accordance with budgets agreed with donors and are input into Quantum at the detailed Activity ID level;
Collect, verify and present information and data for use in the planning of financial resources and the formulation of the programme work plans, budgets, proposals on implementation arrangements and execution modalities;
Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required;
Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to RO /HQ requests to resolve financial data issues;
Input data in Quantum and monitor status. Keep stakeholders and clients informed for timely action and/or decisions.

3. Provide financial and administrative support to the management of JONAP II in full compliance with UN Women rules, regulations, policies, and recording and reporting systems

Review accounts receivables for JONAP II and follow-up with project managers and finance section at the regional office and/or headquarters on contributions, deposits creation in ATLAS/ Quantum and their application to AR pending items;
Create invoices/ vouchers for JONAP II;
Monitor each month’s over-expenditure of budgets and follow up with Budget Owner;
Regularly monitor transactions posted to JNOAP II, ensuring actual expenditure has been recorded against the correct budget category and activity, and take timely corrective actions as required;
Monitor proper follow-up of advances to implementing partners, and review their financial reports together with the Project Manager;
Monitor the financial status and, under the guidance of the Programme Management Specialist, implement control mechanisms for management/development projects;
Monitor and properly follow up on all the financial items in Month-end and Year-end closure instructions status related to JONAP II and, under the guidance of the Programme Management Specialist, take corrective actions as required;
Provide inputs and take necessary actions to facilitate timely financial project closure;
Support financial donor reporting by providing timely information.

4. Provide administrative support to Resource Mobilization

Compile and process information from donors and WPS team as inputs to various databases and documents;
Prepare drafts for cost-sharing agreements, including conditions of contributions within resource mobilization efforts, adhering to standard agreements where possible. Follow up on contributions within the CO resource mobilization efforts.

5. Facilitate knowledge-building and knowledge sharing

Conduct training and/or help organize training events and activities; as well as participate in training;
Collect and compile lessons learned and best practices in financial management and services;
Disseminate to clients and stakeholders as appropriate to build capacity and knowledge;
Contribute to financial business operational practices and management innovations.

Competencies

Key Performance Indicators

Timely, complete and accurate financial transactions/activities/documentation.
Timely and accurate advice on UN Women’s financial rules and regulations.
Timely and regular monitoring of the financial resources management system and timely expenditure of financial resources.
Timely and accurate support to budget formulation and controlling allotments.
Timely and accurate monitoring of internal expenditures control systems.
Timely and accurate drafting of management financial reports.

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Strong knowledge of financial rules and regulations and accounting principles;
Strong knowledge and application skills of IT tools and understanding of management systems;
Strong knowledge of spreadsheet and database packages;
Ability to provide input to business processes re-engineering, and implementation of new systems;
Ability to administer and execute financial and accounting processes and transactions.

Please visit the link below for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Required Skills and Experience

Education and Certification:

Bachelor's degree in economics, finance, accounting or related fields.
Specialized national or international certification in accounting and finance is an asset.

Experience:

At least 4 years of progressively responsible experience in finance and programme or project support.
Experience in using computers and office software packages (MS Word, Excel, etc) and spreadsheet and database packages, and experience in handling web-based management systems.
Experience in the use of ATLAS/ Quantum is an asset.

Language Requirements:

Fluency in English and Arabic is required

Application:

Application

Interested individuals must submit the following document to demonstrate their qualifications. Kindly note that the system will only allow one attachment.

UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc;
Any application without submitting the above-mentioned document will be a ground for disqualification.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)