Background

Purpose

To provide expert support during the preparation of the technical documentation for construction works related to interior design of the Creative-Innovative Multifunctional Centre “Ložionica”, with particular focus on new office Annex building, at the site of the Old Railway Depo Building (Ložionica) in Belgrade.

Objective

To ensure results oriented, efficient and accountable implementation of the project activities and achievement of planned results.

Background Information

Digital transformation of the national economy and public administration are among the key priorities of the Government of Serbia. In addition to providing high-level political support and institutional sponsorship, the government has introduced a new institutional framework to manage this process and initiate internal changes. In addition to providing high-level political support and institutional sponsorship, the government introduced a new institutional framework to manage this process and initiate internal changes. In 2017, the Office for IT and e Government (ITE) was created to consolidate government's ICT resources, develop shared infrastructures and support the transition from an institution-centric to a citizen-centric model of designing and providing e services. ITE was initially formed as a cabinet-level body, and in 2022 with the creation of the new Government, its status changed into a special organization. ITE also performs the tasks of coordinating the support to the international cooperation on the global market for digital, innovative and creative industries, as well as monitoring and promoting the connection of the public and private sectors in the areas of the digital innovative creative economy, aiming at sustainable and integrated economic growth of the Republic of Serbia.

UNDP has supported this broad digitalization agenda of the Government of Serbia since its inception, through the project "Serbia at Your Fingertips - Digital Transformation for Development". This project consists of six segments. The first three relate to the development of e-government systems, the fourth includes support for the implementation of activities from the agenda related to creative industries, while the fifth includes support for the implementation of large infrastructure projects in the e-government. The new sixth component is related to the establishment of the Centre for the Fourth Industrial Revolution in Serbia, as well as the development of 4IR technology governance frameworks.

Under the fourth component, the Office for IT and eGovernment (ITE) in cooperation with the Prime Minister's Office, plans to establish the Creative-Innovative Multifunctional Centre “Ložionica”. The Centre is conceived as a multi-functional center for creative, IT and innovative content focused on creative industries and the knowledge-based economy. Its primary goal is to connect and provide recognition to talented and innovative individuals, focusing on sustainable development. The "Ložionica" complex will be developed on the construction plot GP25b (22.626m2) within spatial plan of Belgrade Waterfront (PPPN Beograd na vodi) and consists of five phases: phase A (underground garage 7.288m2), phase B (Creativity Hub "Ložionica" 4.814m2), phase C (new office Annex building 11.174m2), phase D (old Water Tower), phase E (pedestrian bridge).

The preparation of the technical documentation for construction requires engagement of the Consultant who shall provide expert support in the process of harmonization of the needs and inputs related to interior design, between project’s stakeholders, with focus on new office Annex building, at the site of the Old Railway Depo Building (Ložionica) in Belgrade.

Duties and Responsibilities

Scope of Work

The Consultant shall provide expert support during preparation of technical documentation for construction works related to interior design that shall be executed by the Contractor engaged by ITE for construction works and preparation of design for construction including interior design construction documentation, with particular focus on the new office Annex building.

This work shall include the following:

• Providing inputs and assistance in deciding on the optimal interior design solutions subject to ITE approval in order to achieve a quality architectural design but to preserve the location’s authenticity;
• Providing inputs and assistance about the optimal possibilities for harmonizing the ITE’s requirements and possible alternative interior design solutions in terms of materialization of interior design components;
• Cooperation with company engaged by ITE for Design and Construction Works of the Creative-Innovative Multifunctional Centre “Ložionica” in terms of improvement and better adaptation to ITE’s needs and requirements (including quality/security standards);
• Participation in Regular meetings, or as needed depending on the dynamics of the Project development, with all involved stakeholders.

The Technical Documentation Support Consultant shall represent the interests of ITE in all phases of work in order to achieve the planned program goals.

Moreover, the Technical Documentation Support Consultant shall notify UNDP regarding any critical issues in writing as soon as they arise.

Deliverables and Indicative Timeline

Deliverables will have to be submitted in Serbian language and quality reviewed and approved/accepted by UNDP Project Manager.

Competencies

• Consistently ensures timeliness and quality of project work;
• Evidence of ability to express ideas clearly, to work independently and in teams;
• Ability to summarize and systematize complex information and identify priorities for follow up activities;
• Shares knowledge and experience;
• Focuses on results and responds positively to feedback;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Demonstrates integrity by modelling ethical standards;
• Full computer literacy.

Required Skills and Experience

Education:

• BA degree in interior design or architecture. An advanced university degree will be considered as an asset.

Work experience:

• Minimum 2 years of relevant professional experience in interior design support
• Demonstrated experience in excellent client service

Personal qualifications:

• Ability to work under short deadlines and pressure
• Excellent interpersonal and networking skills
• Strong team spirit and team coordination skills

Language:

• Excellent knowledge of written and spoken Serbian and English

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.

Application Procedure:

Qualified and interested candidates are asked to submit their applications via UNDP Web site: UNDP in Serbia under section “Jobs” no later than 19 March 2023.

Application should include: 

• CV in English language containing date of birth, contact information (home address, phone number, e-mail) and timeline of work experience (including description of duties).  

• Offeror’s Letter (only PDF format will be accepted) confirming Interest and availability for the Individual Contractor (IC) Assignment. Can be downloaded from the following link: https://www.undp.org/sites/g/files/zskgke326/files/2022-07/confirmation.docx. The Offeror’s Letter shall include financial proposal specifying a total lump sum amount for the tasks specified in this announcement with a breakdown of costs.
• Cover Letter – explaining why you are the most suitable for the work should be included in the CV.

In order to apply please merge above listed documents into a single PDF file. The system does not allow for more than one attachment to be uploaded.

The shortlisted candidates may be asked to provide copies of diplomas and any other certificates providing evidence of their education and experience in relevant fields.

Any request for clarification must be sent by standard electronic communication to the e-mail vacancy.rs@undp.org. The procuring UNDP entity will respond by standard electronic mail and will send response, including an explanation of the query without identifying the source of inquiry, to all consultants.

Financial Proposal:

• Lump sum contracts

The financial proposal shall specify a total lump sum amount (USD), and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

Travel

If unforeseen travel outside the Duty Station not required by the Terms of Reference is requested by UNDP, and upon prior written agreement, such travel shall be at UNDP’s expense. Should the IC wish to travel on a higher class he/she should do so using their own resources.

Evaluation

Additional Information:

• Individual Contract (IC) will be applicable for individual consultants applying in their own capacity.  If the applicant is employed by any legal entity, IC would be issued upon submission of Consent letter from the employer acknowledging the engagement with UNDP. Template of General Conditions on IC could be found on: Template of General Conditions on IC could be found on: https://www.undp.org/sites/g/files/zskgke326/files/2022-07/General_Conditions_for_Individual_Contracts.pdf 
• Reimbursable Loan Agreement (RLA) will be applicable for applicants employed by any legal entity. Template of RLA with General Terms and Conditions could be found on: https://www.undp.org/sites/g/files/zskgke326/files/2022-07/PSU_Individual%20Contract_Model%20Reimbursable%20Loan%20Agreement.docx

In the case of engagement of Civil servants under IC contract modality a no-objection letter should be provided by the Government entity. The ‘no-objection’ letter must also state that the employer formally certifies that their employees are allowed to receive short-term consultancy assignment from another entity without being on “leave-without-pay” status (if applicable), and include any conditions and restrictions on granting such permission, if any. If the previous is not applicable ‘leave-without-pay’ confirmation should be submitted.

Engagement of Government Officials and Employees

• Government Officials or Employees are civil servants of UN Member States.  As such, if they will be engaged by UNDP under an IC which they will be signing in their individual capacity (i.e., engagement is not done through RLA signed by their government employer), the following conditions must be met prior to the award of contract:

(i)       A “No-objection” letter in respect of the individual is received from the Government employing him/her, and;

(ii)     The individual must provide an official documentation from his/her employer formally certifying his or her status as being on “official leave without pay” for the duration of the IC.

• The above requirements are also applicable to Government-owned and controlled enterprises and well as other semi/partially or fully owned Government entities, whether or not the Government ownership is of majority or minority status.   
• UNDP recognizes the possibility that there are situations when the Government entity employing the individual that UNDP wishes to engage is one that allows its employees to receive external short-term consultancy assignments (including but not limited to research institutions, state-owned colleges/universities, etc.), whereby a status of “on-leave-without-pay” is not required.  Under such circumstance, the individual entering into an IC with UNDP must still provide a “No-objection” letter from the Government employing him/her.  The “no objection” letter required under (i) above must also state that the employer formally certifies that their employees are allowed to receive short-term consultancy assignment from another entity without being on “leave-without-pay” status and include any conditions and restrictions on granting such permission, if any.  The said document may be obtained by, and put on record of, UNDP, in lieu of the document (ii) listed above.