UN Women: Programme Analyst, UN Trust Fund to EVAW

Advertised on behalf of :

Application Deadline :30-Mar-23 (Midnight New York, USA)
Time left :4d 15h 12m
Type of Contract :TA International
Post Level :P-1
Languages Required :
Expected Duration of Assignment :until 31 March 2024

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


The duration of the assignment is until 31 March 2024.  Whereas an external candidate will be offered a temporary appointment; subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The United Nations Trust Fund to End Violence against Women (UN Trust Fund) was established through the UN General Assembly Resolution 50/166 in 1996 with UN Women as its Administrator on behalf of the UN system. The UN Trust Fund (UNTF) is a global multi-lateral grant-making mechanism supporting national efforts to prevent and end violence against women and girls, one of the most widespread human rights violations in the world. The UN Trust Fund provides technical assistance and funding to advance the development of innovative models and strategic interventions in ending violence against women and girls. To date, the UN Trust Fund has awarded US 215 million to 646 initiatives in 140 countries and territories.

Under the supervision of the Chief, the Programme Analyst is responsible for providing support to the Chief through the administration and execution of a variety of activities and transactions to ensure the efficient flow of information and communication to and from the office of the Chief to facilitate timely action and decision making, arranging and scheduling meetings and events; and collecting, verifying and organizing information, materials and documentation for the Chief’s easy access and use.

In addition, the Programme Analyst will provide management support in the areas of human resources, procurement, mission preparation and support during the call for proposals process ensuring high quality and accuracy of work.

Duties and Responsibilities

Contribute to coordination and analytical support to the UNTF Chief:

  • Assist in processing and/or preparing the Chief’s participation in meetings and missions/key events, including Policy, Programme and Intergovernmental Division (PPID)- Strategic Partnership Division (SPD) Meeting, Monthly Extended Management Team (EMT) Meeting and Weekly PPID Leadership Meeting, General Assembly, Commission on the Status of Women (CSW), etc.
  • Prepare and assemble briefing materials, Talking Points and PowerPoint presentations.
  • Undertake analysis and research on relevant topics in preparation of the Chief’s mission planning and participation in internal and external meetings.
  • Collect and compile the Chief’s submissions for audits and coordinate and follow up on audit recommendations jointly with the Operation team to ensure efficient implementation based on established plans and timelines, in coordination with PSMU; Provide support in finalization of the Risk Register;
  • Assist in monitoring the UNTF Annual Work Plans by taking meeting minutes, developing coordination templates, and drafting communication messages.
  • Analyze and interpret background documentation and resource allocation trends, identify and document significant programme achievements, deviations and operating decisions, and compile information and data required for decision-making.
  • Verify the completeness of required documentation and/or clearances (as appropriate) prior to submission for the PPID Director's approval/signature.
  • Provide inputs for the analysis and preliminary comments on proposals and other documents submitted to the Director. Follow up with concerned units for clarification and missing information if necessary; provide daily decision/ action/ information sheet to the Director.
  • Manage Chief’s calendar. Prepare and manage the long-term calendar of commitments/workshops/high-level meetings. Manage the continuous demand for appointments with and by the UN Trust Fund Chief. Liaise with callers, determine priorities, balance time available and provide feedback to callers.
  • Undertake other ad hoc duties and assignments at the request of the UN Trust Fund Chief.

Provide operational support to UN Trust Fund team:

  • Create vendors profiles in Quantum (for Implementing Partners, Service Providers and Consultants).; 
  • Serve as Travel Processors and Supplier Maintenance in Quantum.
  • Maintain UN Trust Fund rosters including e-rosters.
  • Maintain the leave records for UN Trust Fund staff in Quantum.
  • Follow up on travel claims and payment for the UN Trust Fund staff and consultants.
  • Coordinate travel arrangements for the team, including travel requisitions and claims.
  • Plan and manage the administration and logistics of events (meetings, workshops, conferences, annual retreat) including preparation of the budget and reports.
  • Support the coordination of the Fund´s human resources and procurement tasks and other operational tasks:
  • Support the Coordination of the preparation of procurement plans for the Unit and manage support management of the procurement of goods and services following established corporate procedures, including the submission of the Procurement plan via the Project Management application in Quantum Enterprise Resource Planning (ERP).
  • Act as HR focal point. Support the hiring and onboarding processes of UN Trust Fund staff and consultants, including preparing contracts and renewals, in liaison with Human Resources, Facilities and ICT.
  • Support the selection, and recruitment of approximately 60 external consultants with various language skills and regional expertise with a specific focus on ending violence against women annually, for the Call for Proposals;.
  • Process payments for consultants and vendors.
  • Provide inputs to the finalization of Partner Agreement documents in compliance with UN Women rules and regulations: conduct quality assurance of the Partner Agreement documentation as needed; support the Partner Project Documents preparation, approval, and signatures.
  • Analyze and organize office operations and procedures including for information management.
  • Follow-up on the submissions, clearances and approvals of the items in the online clearance system.

Provide operational and technical support in Grant-selection (global level):

  • Provide technical and administrative support in the implementation of NGO Capacity Assessment in line with the Cash Advance policy and procedure and other relevant organizational policies, procedures, and guidelines.
  • Collect the documentation from the applicants and conduct initial verification.
  • Serve as the custodian of all implementing partnership documentation such as assessment, Partner Agreements and programme documents, ensuring that they are properly archived.

Key Performance Indicators:

  • Timely coordination of information to inform decision making.
  • Accurate interpretation background documentation and resource allocation trends data.
  • Quality organization of files and maintenance of information systems.
  • Quality and timely management/ maintenance of the Chief’s calendar.
  • Quality and timely coordination/ assemblage of briefing materials.
  • Quality implementation of administrative systems.
  • Timely relaying of information to the Chief.


Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf 


  • Good planning, goal setting and prioritization.
  • Strong communication skills, both written and oral.
  • Strong analytical and problem-solving skills.
  • Strong inter-personal skills, communicate effectively with staff at all levels of the organization.
  • Ability to work in a highly pressured environment.
  • Ability treat sensitivities matters with confidentiality and accountability.
  • Ability to perform a broad range of administrative activities aimed at effective and efficient functioning of the Director's office, including data/schedule management, maintenance of protocol, information flow.
  • Knowledge and understanding of gender equality issues as well as more broadly, human rights and development cooperation.
  • Proficient IT skills.
  • Familiarity with UN and UN Women system is a distinct advantage.
  • Familiarity with Enterprise Resource Planning systems (ie: Quantum) is a distinct advantage.

Required Skills and Experience

Education and certification:

  • Master’s degree or equivalent in political science, social science, economics, business administration, accounting, finance, programme administration or another relevant field.
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.
  • A CIPS 3 certification would be an added advantage.


  • At least 1 year of progressively responsible experience in international/regional organizations and project/programme management.
  • International development work preferably focused on, or strongly involving gender equality at national, regional and international levels.
  • Prior experience in the UN System is an asset.
  • Prior experience working with grantees and/or partner agreements is an asset.

Language Requirements:

  • Fluency in English is required
  • Knowledge of the other UN official working language is an asset.


All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.


In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Click here for important information for US Permanent Residents ('Green Card' holders).

If you are experiencing difficulties with online job applications, please contact the eRecruit Helpdesk.

© 2016 United Nations Development Programme