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Final Project Evaluation - Advisory Support to the Deputyship of Electricity Affairs at Ministry of Energy, Ministry of Energy | |
Location : | Riyadh, SAUDI ARABIA |
Application Deadline : | 10-Apr-23 (Midnight New York, USA) |
Type of Contract : | Individual Contract |
Post Level : | International Consultant |
Languages Required : | English |
Starting Date : (date when the selected candidate is expected to start) | 28-Apr-2023 |
Duration of Initial Contract : | 30 Working days over a period of 2.5 months |
Expected Duration of Assignment : | 30 Working days over a period of 2.5 months |
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. |
Background |
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The Kingdom of Saudi Arabia (KSA), founded by King Abdulaziz Al Saud in 1932, is a high-income, net-contributing country and among the 20 largest economies in the world. The government is actively seeking to improve the socio-economic conditions of the country and in April 2016 it launched Vision 2030[1], an ambitious blueprint for development of the kingdom. Vision 2030 is a strategic framework with the aim of reducing the country’s traditional reliance on hydrocarbons and establishing a more diversified economy based on sustainable development. The National Transformation Programme 2020[2] (NTP2020), launched in June 2016 across 24 governmental bodies, aims to develop governmental work and establish the needed infrastructure to achieve Vision 2030 meant.
???The Ministry of Energy oversees all aspects of the activities of the energy ecosystem in the Kingdom through an integrated sector strategy[3], which is based on maximizing the added value to the national economy in a sustainable and highly efficient manner. That includes a strategy for hydrocarbons (oil and gas, refined products, and petrochemicals) and a strategy for electricity and renewables, such as refractories and complementary energy. The Ministry works on various programs that adopt the concepts of innovation, technology, and artificial intelligence in the energy sector.
To achieve the objectives of the Ministry within the scope of Vision 2030 and the NTP2020, the Ministry is seeking to provide a comprehensive and efficient electrical service in line with the best global practices, achieve sustainability, participate in the preparation of policies and supervision of their implementation and provide the necessary electrical safety conditions within the electrical system in the Kingdom. The United Nations Development Programme (UNDP) provided technical assistance and advisory support to the Ministry of Energy to improve its efficiency in implementing its tasks, initiatives and plans, and overseeing achievement of its future strategic objectives through the project (Advisory Support to the Deputyship of Electricity Affairs at Ministry of Energy). The project is a national project benefitting the entire Kingdom as well as contributing to UNDP CPD 2017-2021 Outcome 3 (Improved management of non-oil natural resources and preservation of culture and heritage) and Output (National capacities developed for better management of non-oil natural resources, Gender marker 1). On the basis of the outputs of the Ministry of Energy Strategic Plans and UNDP Projects, as well as considering the UN and Saudi strategy and policy documents, the final evaluation will look into the progress of the following outputs:
The total resources allocated towards the budget of this intervention amounted to USD 16 million. A mid-term evaluation was not undertaken.
Observed changes and achievements
Stakeholder analysis
[1] saudi_vision203.pdf (vision2030.gov.sa) [2] document-ntp-copy.pdf (vision2030.gov.sa) [3] Electricity Sector Integration (moenergy.gov.sa) [4] This is the entity that has overall responsibility for implementation of the project (award), effective use of resources and delivery of outputs in the signed project document and workplan.
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Duties and Responsibilities |
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Evaluation purpose and objectives
Purpose This evaluation is the final evaluation for a project that was conducted in partnership with the Ministry of Energy and extended to December 2023. The primary purpose of the evaluation is to assess the impact of the project with regards to the delivery of outputs and the achievement of the strategy. The evaluation and accompanying recommendations will appraise the project and help guide further interactions and a potential new project document with the Ministry of Energy.
Objectives
Scope of the evaluation
The final evaluation will look into the progress of the following outputs:
This evaluation will cover all activities held during the span of the project (1st October 2019- 31st of December 2023) and highlight issues and recommendations in all aspects (technical, financial, management, structural and operational), including the effective use of resources and delivery outputs in the signed project document and workplan.
The project does not have a specific geographic coverage as the electricity system encompasses the entire country and all groups. UNDP evaluations must address how the intervention sought to mainstream gender in development efforts, considered disability issues and applied the rights-based approach.
Referencing and adopting from Organization for Economic Cooperation and Development (OECD) Development Assistance Committee (DAC) evaluation criteria ((a) relevance/ coherence; (b) effectiveness; (c) efficiency; and (d) sustainability (and/or other criteria used), the evaluation will answer the following questions:
Guiding evaluation questions can be further refined by the evaluator and agreed with UNDP and the evaluation stakeholders during the inception phase.
Evaluation should employ a combination of qualitative and quantitative evaluation methods and instruments. The evaluator is expected to follow a participatory and consultative approach that ensures close engagement with the evaluation managers, implementing partners and male and female direct beneficiaries. All evaluation products are expected to address gender, disability and human right issues. Evidence obtained and used to assess the results of the support should be triangulated from a variety of sources, including verifiable data on indicator achievement, existing reports, and technical papers, stakeholder interviews, and other means as far as the current situation allows. All analysis must be based on observed facts, evidence, and data. Findings should be specific and concise and supported by information that is reliable and valid.
Suggested methodological tools and approaches may include:
The evaluation is expected to include a representative random sample of the beneficiaries to ensure generalization of the key findings.
The final methodological approach including interview schedule, field visits and data to be used in the evaluation should be clearly outlined in the inception report and fully discussed and agreed between UNDP, key stakeholders and the evaluators.
The evaluator is expected to deliver the following:
Standard templates that need to be followed are provided in the Annexes section. It is expected that the evaluator will follow the UNDP evaluation guidelines and UNEG quality check list and ensure all the quality criteria are met in the evaluation report.
[1] The twin-track approach combines mainstream programmes and projects that are inclusive of persons with disabilities as well as programmes and projects that are targeted towards persons with disabilities. It is an essential element of any strategy that seeks to mainstream disability inclusion successfully. Also, see chapter 9 of the Technical Notes. Entity Accountability Framework. United Nations Disability and Inclusion Strategy: https://www.un.org/en/disabilitystrategy/resources
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Competencies |
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Required Skills and Experience |
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The evaluation exercise will be conducted by an independent expert with the following qualifications:
Education:
Experience:
Knowledge of Saudi Arabia, GCC region or similar context is an asset.
Explicit statement of the evaluator’s independence from any organizations that have been involved in designing, executing, or advising any aspect of the intervention that is the subject of the evaluation.
This evaluation will be conducted in accordance with the principles outlined in the UNEG ‘Ethical Guidelines for Evaluation’. The consultant must safeguard the rights and confidentiality of information providers, interviewees, and stakeholders through measures to ensure compliance with legal and other relevant codes governing the collection of data and reporting on data. The consultant must also ensure the security of collected information before and after the evaluation and protocols to ensure anonymity and confidentiality of sources of information where that is expected. The information knowledge and data gathered in the evaluation process must also be solely used for the evaluation and not for other uses with the express authorization of UNDP and partners.
The section describes the specific roles and responsibilities of all involved in this evaluation.
The consultants will take responsibility, with assistance from the project team, for setting up meetings and conducting the evaluation, subject to advance approval of the methodology submitted in the inception report. The consultants will report directly to the designated evaluation manager and focal point and work closely with the project team. Project staff will not participate in the meetings between consultants and evaluands. The consultants will work home-based and will be required to travel to Saudi Arabia for a field visit. Limited administrative and logistical support will be provided. The consultant will use his own laptop and cell phone.
The consultancy should be conducted and completed within 30 days over 2.5 months. All tasks and deliverables for which the evaluator will be responsible and accountable, as well as those involving the commissioning office (e.g. workplan, agreements, briefings, draft report, final report) are detailed below.
In addition, the evaluator may be expected to support UNDP efforts in knowledge sharing and dissemination.
Example of working day allocation and schedule for an evaluation (outcome evaluation)
*Excludes days estimated for UNDP’s review.
All proposals must be expressed in a lump sum amount. This amount must be “all-inclusive”. Please note that the terms “all-inclusive” implies that all costs (professional fees, living allowances, communications, consumables, etc.) that could possibly be incurred are already factored into the final amounts submitted in the proposal. Payments shall be made to the individual contractor upon successful completion and certification by UNDP that services have been satisfactorily performed, based on the following tentative payment schedule:
*N.B Travel and accommodation:
Application Submission Process and Selection Criteria: Application Process Interested qualified and experienced individual consultants must submit the following documents/information to demonstrate their qualifications and interest:
Note: Applicants must not have worked in the design or implementation of this project or in an advisory capacity for any of the interventions, directly as consultants or through service providers. Submitted proposals will be assessed using the Cumulative Analysis Method. The proposals will be weighed according to the technical proposal (carrying 70%) and financial proposal (carrying 30%). Technical proposals should obtain a minimum of 70 points to qualify and to be considered. Financial proposals will be opened only for those applications that obtained 70 or above in the technical proposal. Below are the criteria and points for technical and financial proposals.
Applicants are shortlisted based on the Required Skills and Experience stated in the TOR.
Individual consultants will be evaluated based on the following methodology: Step I: Screening and Desk Review Technical Criteria (CV review and Desk Review and Interview ) – maximum 70 points. Only candidates who obtained at least 70% of points from the CV desk review (who will score at least 49 points) will be considered for the next evaluation stage, i.e., financial evaluation. Applications will be first screened, and only candidates meeting the following minimum criteria will progress to the pool for shortlisting: a)Technical Evaluation (100 Points, 70% weight)
Only candidates obtaining a minimum of 70 points (70% of the total technical points) would be considered for the Financial Evaluation. The financial proposal will specify a total lump sum amount and payment terms shall be in line with those that are mentioned in the deliverable table.
Duly accomplished Confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II) Financial proposal will be assessed based on the completeness, clarity and appropriateness. The maximum number of points shall be allotted to the lowest Financial Proposal that is opened /evaluated and compared among those technical qualified candidates who have obtained a minimum 70 points in the technical evaluation. Other Financial Proposals will receive points in inverse proportion to the lowest price applying the formula:
Marks Obtained = Lowest Priced Offer (Amount) / Offer being considered (Amount) X 30 (Full Marks)
Table 1. Sample evaluation matrix
Project Management Structure
Annex A UNDP Evaluation dispute resolution process Dispute settlement Should you or a member of the evaluation team feel unduly pressured to change the findings or conclusions of an evaluation you have been contracted to undertake you are freely able to raise your concerns with the management within UNDP. Please send your concerns to the Deputy Director of the Region who will ensure a timely response. Please also include the Independent Evaluation Office, in your correspondence
Reporting wrongdoing UNDP takes all reports of alleged wrongdoing seriously. In accordance with the UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct, the Office of Audit and Investigation is the principal channel to receive allegations*. Anyone with information regarding fraud against UNDP programmes or involving UNDP staff is strongly encouraged to report this information through the Investigations Hotline (+1-844-595- 5206). People reporting wrongdoing to the Investigations Hotline have the option to leave relevant contact information or to remain anonymous. However, allegations of workplace harassment and abuse of authority cannot be reported anonymously. When reporting to the Investigations Hotline, people are encouraged to be as specific as possible, including the basic details of who, what, where, when and how any of these incidents occurred. Specific information will allow OAI to properly investigate the alleged wrongdoing.
The investigations hotline, managed by an independent service provider on behalf of UNDP to protect confidentiality, can be directly accessed worldwide and free of charge in different ways:
ONLINE REFERRAL FORM (You will be redirected to an independent third-party site.)
PHONE - REVERSED CHARGES Click here for worldwide numbers (interpreters available 24 hours/day) Call +1-844-595-5206 in the USA
EMAIL directly to OAI at: reportmisconduct@undp.org REGULAR MAIL Deputy Director (Investigations) Office of Audit and Investigations United Nations Development Programme One UN Plaza, DC1, 4th Floor New York, NY 10017 USA
* https://www.undp.org/accountability/audit/investigations
Interested applicants are advised to carefully review this advertisement and ensure that they meet the requirements and qualifications described. Given the volume of applications that UNDP receives, only shortlisted offerors will be notified. UNDP reserves the right to reject any incomplete applications. Please be informed that we don’t accept applications submitted via email. Interested Offerors are required to submit an application via UNDP Jobsite system as the application screening and evaluation will be done through UNDP Jobsite system. Please note that UNDP Jobsite system allows only one uploading of application documents, so please make sure that you merge all your documents into a single file. Your online application submission will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application if necessary. Please combine all your documents into one (1) single PDF document as the system only allows you to upload a maximum of one document. Any request for clarification/additional information on this procurement notice shall be communicated in writing to UNDP office or send to email mohammed.abbas@undp.org with a copy to huda.alsaud@undp.org the Procurement Unit would endeavour to provide information expeditiously, only requests receiving at least 3 working days prior to the submission deadline will be entertained. Any delay in providing such information will not be considered as a reason for extending the submission deadline. The UNDP's response (including an explanation of the query but without identifying the source of inquiry) will be posted on the Individual Consultant (IC) Procurement Notice page as provided above. Therefore, all prospective Offerors are advised to visit the page regularly to make obtain updates related to this Individual Consultant (IC) Procurement Notice. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Interested applicants are advised to carefully review this advertisement and ensure that they meet the requirements and qualifications described.
The interested offeror must read the Individual Consultant (IC) Procurement Notice, which can be viewed at https://procurement-notices.undp.org/view_notice.cfm?notice_id=97625 for more detailed information about terms of references, instructions for the offeror, and to download the documents to be submitted in the offer online. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
[1]http://www.unevaluation.org/document/detail/2866#:~:text=The%20UNEG%20Ethical%20Guidelines%20for%20Evaluation%20were%20first%20published%20in%202008.&text=This%20document%20aims%20to%20support,day%20to%20day%20evaluation%20practice. |
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