Background
1. BACKGROUND
?Launched in September 2020, the Global Fund for Coral Reefs (GFCR), is a finance instrument that blends private and public funding to support businesses and finance mechanisms that improve the health and sustainability of coral reefs and associated ecosystems while empowering local communities and enterprises. The GFCR is administratively hosted by the UN Multi Partner Trust Fund Office (MPTFO).
The Global Team is an independent structure under the GFCR Executive Board and manages the day-to-day activities and operation of the Fund. While hosted within the MPTFO, the Global Team works closely with relevant focal points of the Participating UN Organizations (UNDP, UNEP, UNCDF) and the Investment asset management team.
The Global Team has management, technical, and operational expertise, and one of its primary roles is to develop the Fund investment plans and manage approval of project or programme proposals in accordance with financial decisions made by the GFCR Executive Board and in open collaboration with the Investment Window partners. The Global Team guarantees that successful innovative blended solutions are developed in accordance with agreed-upon objectives and criteria specified in the Terms of Reference and criteria specific in the Standard Operations Manual.
Duties and Responsibilities
2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED WORK
Working on a daily basis with the Programme Analyst and with overall reporting to the Deputy Head of the GFCR Grant Fund, the Programme Advisor will perform the following tasks:
- Conducts reviews of programme proposals and concept notes, providing input on strategic and operational aspects of the documents to ensure that the programme strategy reflects the GFCR blended finance approach to coral reef conservation in line with the Theory of Change. This includes identifying linkages with existing initiatives for marine conservation, development finance, and the private sector;
- Along with Programme Analyst, conducts scoring evaluation of programme proposals;
- Flags programmatic issues and risks, and supports monitoring and oversight of programmes;
- Drafts memos, reports, and presentations for submission to Board Members;
- Provides coordination support and liaises with investment and implementing partners on all programming aspects and supporting documentation, as needed;
- Ensures compliance of programme proposals and concept notes with GFCR policies and standards, including risk management, Safeguards and Gender policies;
- Supports the preparation of project progress updates and annual/final reports
- Provides general programme management support for effective inception and implementation;
- Supports the development, management, and monitoring of programming-related databases and information systems
3. EXPECTED OUTPUTS AND DELIVERABLES
Deliverable | % Total | Completion |
2-4 high quality GFCR Programme Proposals delivered to the GFCR Executive Board | 16% | 11 weeks from contract signing |
TA Diagnostic tool of Blue Bridge delivered to the GFCR Secretariat | 10% | 11 weeks from contract signing |
Report on the performance of 1 GFCR programme requesting replenishment delivered to the GFCR Secretariat | 9% | 30 weeks from contract signing |
2-4 high quality GFCR Programme Proposals delivered to the GFCR Executive Board
| 16% | 32 weeks from contract signing |
Report on the performance of 1 GFCR programme in the proposal development stage delivered to the GFCR Secretariat
| 10% | 43 weeks from contract signing |
2-4 high quality GFCR Programme Proposals delivered to the GFCR Executive Board
| 16% | 43 weeks from contract signing |
Updated GFCR Theory of Change and Terms of Reference documents with a focus on programmatic related inputs submitted | 10% | 50 weeks from contract signing |
One Summary Report of mid-annual reports of GFCR Programmes and the Fund Consolidated Annual Report delivered to the GFCR Secretariat | 13% | 50 weeks from contract signing |
TOTAL | 100.0% |
4. INSTITUTIONAL ARRANGEMENTS/REPORTING LINES
Maximum number of working days: The consultancy will be for a period of up to 152 days spread over a period of 12 months, with potential for contract extension of up to 1 year.
The target start date is the week commencing 10th April, 2023
Duty Station: Home-based with travel as required.
Travel to one of GFCR country with a programme in development (Sri Lanka) and one GFCR country with a programme in implementation (Indonesia) along with other anticipated meetings.
- Colombo, Sri Lanka, for 7 days in Q2 2023
- Bali, Indonesia, for 7 days in Q4 2023
- Geneva, Switzerland, for 5 days in Q3 2023
All envisaged travel costs to the destinations above must be included by the consultant in the financial proposal. The unit price for tickets should be provided based on most direct economic class (business and first-class airfare are not permitted as per UNDP/UNCDF rules and regulations);
Please note that consultants already residing at the duty station will not be compensated for living expenses.
- All mission travels must be approved in advance and in writing by the Supervisor.
- United Nations Development of Safe and Security – BSAFE course must be successfully completed prior to the commencement of travel.
- The Consultant is responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director.
- The consultant is also required to comply with the UN security directives.
- The consultant is responsible for obtaining any visas needed in connection with travel with the necessary support from UNDP.
- The consultant is responsible for required health and life insurance related to work or travel.
- The consultant is responsible for providing his/her own laptop during his/her engagement with UNCDF.
If any additional travel is requested by the program, all the subsequent travel costs associated to the assignment will be paid on reimbursable basis and following the UNDP/UNCDF rules and regulations which states that consultants shall only be paid the most direct and most economical ticket, as will be quoted by the official UN travel agency. Any amount in excess of the said quotation, such as class and airline preference of the consultant, shall be borne by the consultant and the daily living allowance will be paid as per UN Rate.
Provision of Monitoring and Progress Control
- The Programme Advisor will work on a daily basis with the Programme Analyst and with overall reporting to the Deputy Head of the GFCR Grant Fund.
- GFCR Deputy Head will provide feedback on the work of the consultant to ensure the quality of deliverables as per the expectations of UNCDF and that the work is aligned with the overall project objective.
Payments
Price proposal should be made in a Lump Sum Amount, covering all cost elements to complete the work and deliver the outputs. The contract price is fixed regardless of changes in the cost components and timelines to complete the deliverables.
- Payment is linked with deliverables and will be made within 30 days upon full and successful completion of the requested outputs and as per certification and evaluation by the Head of GFCR Fund Secretariat of the satisfactory delivery of the above referenced deliverables.
- Final payment shall require a signed performance evaluation of the consultant.
The following supporting documents will serve as conditions for disbursement:
- submission of an Invoice and Certificate of Payment (COP).
- submission of each deliverables / workplan / progress report with relevant supporting documentation; and
review, approval and written acceptance of each deliverable by the Deputy Head of GFCR Fund Secretariat and/or his designate.
Competencies
Leadership: Generates commitment, excitement, and excellence in others.
• Actively shares knowledge
Communication and relationship management:
• Synthesizes information to communicate independent analysis
• Communicates ideas and positions with command and confidence
• Finds common ground to solve problems
Innovation: Adept with complex concepts and challenges convention purposefully
• Contributes to prototyping, piloting, and evaluating lessons / feedback
Delivery:
• Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
• Anticipates constraints and identifies solutions
• Ensures high quality of work in terms of both substantive depth and adaptive relevance to client needs
• Accepts responsibility for implementation / team deliverables / client satisfaction consistent with organizational standards
• Exhibits thorough organizational awareness of UNDP's approach to client service delivery and integrity and accountability
Technical Abilities:
• Apply and Adapt
• Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
UN System
• Knowledge and understanding of the UN system and the mandates of constituent agencies, including with UN corporate standards and language requirements.
• Prior experience working with UN agencies or international organizations;
• Excellent communication and writing skills.
Required Skills and Experience
5. REQUIRED SKILLS AND EXPERIENCE
Academic Qualifications:
- Master’s Degree (or equivalent) in Marine Ecology, Environmental Economics, Environmental Science, Marine or Environmental Policy and/or other relevant field or Bachelor’s degree with additional two (2) years of experience in lieu of Master’s Degree.
Experience:
- Minimum seven (7) years working on marine conservation, or other efforts on sectors related to the environment, marine conservation initiatives;
- At least five (5) years working on blue economy projects and sustainable development financing, at national or international level;
- Minimum two (2) years working on projects that apply the principles of blended finance.
Languages:
Fluent in written and spoken English. Working knowledge of another UN language (French and/or Spanish) is considered an asset.
6. APPLICATION PROCESS AND EVALUATION
Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:
- - Duly accomplished Letter of Confirmation of Interest and Availability
- Personal CV or P11 indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and the names of at least three (3) professional references (e-mail addresses, telephone numbers);
- A brief description of why the individual considers him/herself as the most suitable for the assignment.
- Financial Proposal that indicates the all-inclusive fixed total contract price including professional fees and other professional expenses, such as insurance, taxes, etc.), supported by a breakdown of costs, as per template provided. Available at http://procurement- notices.undp.org/view_file.cfm?doc_id=29916). Travel to Colombo, Sri Lanka (7 days), Bali, Indonesia (7 days) and Geneva, Switzerland (5 days) in economy class must be included in the proposal;
If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
Failure to submit all the below mentioned documents may result in rejection of the application.
Evaluation Criteria
Applications will be rated on both technical and financial submissions. The following selection method will be used: Highest rated proposal using the combined scoring method, which assigns the weight distribution between the technical and financial proposals. The overall combined score will be 100%, where weight distribution shall be 70% technical (desk review (40%) + interview (30%)) and 30% financial.
The Technical Evaluation will entail three key steps, as follows:
Step I: Screening
Applications will be screened and only applicants meeting the mandatory criteria (listed under education and experience) will progress to the pool for shortlisting.
- Master’s Degree (or equivalent) in Marine Ecology, Environmental Economics, Environmental Science, Marine or Environmental Policy and/or other relevant field or Bachelor’s degree with additional two (2) years of experience in lieu of Master’s Degree.
- Minimum seven (7) years working on marine conservation, or other efforts on sectors related to the environment, marine conservation initiatives.
- At least five (5) years working on blue economy projects and sustainable development financing, at national or international level
Step II: Shortlisting by Desk Review (Maximum 100 points x 40%)
UNCDF will conduct a desk review to produce a shortlist of candidates and technically evaluate the candidates. Only candidates that obtained 70% of the points at this stage shall be invited for the next step.
Shortlisting scoring:
Education (30 points):
- Master’s Degree (or equivalent) in Marine Ecology, Environmental Economics, Environmental Science, Marine or Environmental Policy and/or other relevant field or Bachelor’s degree with additional two (2) years of experience in lieu of Master’s Degree – 30 points
Experience (70 points):
- Minimum seven (7) years working on marine conservation, or other efforts on sectors related to the environment, marine conservation initiatives – 25 points
- At least five (5) years working on blue economy projects and sustainable development financing, at national or international level – 25 points
- Minimum two (2) years working on projects that apply the principles of blended finance – 20 points
Step III: Interviews (Maximum 100 points x 30%)
UNCDF will conduct an interview of shortlisted candidates and technically evaluate the candidates. Only candidates that obtained 70% of the points at this stage shall be invited for the next step.
Step IV: Financial Evaluation
The following formula will be used to evaluate financial proposal: Lowest priced proposal/price of the proposal being evaluated x 30.
Step V: Award Criteria
The award of the contract shall be made to the individual consultant whose profile has been evaluated and determined as:
a) Responsive/compliant/acceptable; and
b) Having received the highest score out of set of weighted technical criteria (70%) and financial criteria (30%).
Both individual consultants and individuals employed by a company or institution are welcome to apply.
Any individual employed by a company or institution who would like to submit an offer in response to a Procurement Notice for IC must do so in their individual capacity (providing a CV so that their qualifications may be judged accordingly).
Women candidates or women-owned businesses are strongly encouraged to apply.
UNCDF is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
References
UNDP’s Individual Consultant’s General Terms and Conditions are provided here: http://www.undp.org/content/dam/undp/documents/procurement/documents/IC%20- %20General%20Conditions.pdf