Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality for women as partners and beneficiaries of development, human rights, humanitarian action, peace, and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations (UN) system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world.

The UN has been a strong partner of the Association of Southeast Asian Nations (ASEAN) in advancing Women, Peace, and Security (WPS) since 2017. Under the ASEAN-United Nations Plan of Action 2021- 2025,[1] UN Women leads on Women, Peace, and Security in close collaboration with other UN agencies leveraging its coordination mandate to ensure the UN system delivers on gender equality and the empowerment of women and girls.

UN Women Indonesia Country Office (CO) hosts the ASEAN liaison office, which extends support to ASEAN and its Member States in advancing the WPS agenda in line with global normative frameworks. In 2021, UN Women Indonesia in partnership with ASEAN launched a five-year project, ‘Empowering Women for Sustainable Peace: Preventing Violence and Promoting Social Cohesion in ASEAN’ (the Regional Project). This Regional Project funded by the Governments of Canada and the Republic of Korea supports efforts by ASEAN and its ten Member States to promote women's participation and leadership in conflict prevention, resolution and recovery. Although the Project largely focuses on advancing normative frameworks, capacity building, and exchange of knowledge and good practices at the regional level, it also includes a country-level component in support of the national implementation of the WPS agenda. The regional project also recognizes the significance of addressing the humanitarian-peace-development nexus in the ASEAN region, given the overlapping challenges of conflicts and crises at the sub-national level.

[1] Plan of Action to Implement the Joint Declaration on Comprehensive Partnership between ASEAN and the United Nations (2021-2025) - ASEAN Main Portal

In the framework of this project,  in 2022 UN Women in partnership with the USAID-funded PROSPECT project supported ASEAN to develop the first-ever Regional Plan of Action on Women Peace and Security (RPA WPS).[1] The ASEAN Advisory Group on WPS led by the ASEAN Committee on Women (ACW) and the ASEAN Commission on the Promotion and Protection of the Rights of Women and Children (ACWC) in close consultation and collaboration with the ASEAN sectoral bodies and institutions across all three ASEAN Community Pillars shepherded the development of the ASEAN RPA WPS.  

Against this backdrop, UN Women Indonesia is seeking to recruit an International Consultant (IC) to support the development of a toolkit and guidelines to facilitate the localization of the ASEAN Regional Plan of Action on Women Peace and Security.

[1] ASEAN Regional Plan of Action on Women, Peace and Security - WPS-ASEAN

Scope of work and tasks

Under the overall guidelines and management of the ASEAN Governance, Peace and Security Specialist/ Project lead and supervision from the UN Women Project Coordination Specialist, the IC will perform the following tasks:

Task 1. Desk Review and development of a consultancy work Plan

• Conduct a desk review of existing relevant documents;
• Map existing toolkits on localization and/or implementation of the WPS agenda at the national level
• Conduct preliminary consultations with members of the project team and stakeholders.
• Develop a consultancy work plan.

Task 2. Develop an outline of the localization toolkit and guidelines.

• As per existing best practices, develop an outline of the localization toolkit and guidelines for the localization of the RPA WPS.
• Submit the outline for  ACW’s and UN Women’s feedback.

Task 3.  Develop draft localization toolkit and guidelines.

• Draft localization toolkit and guidelines and submit it for UN Women’s and ACW’s feedback/approval.

Task 4.  Test and validate the localization toolkit and guidelines.

• Develop training materials and monitoring tools to measure changes in knowledge and skills.
• Develop a concept note, agenda and presentations for online validation  and training from ASEAN Women Peace Registry
• Facilitate a training and validation workshop to test the training materials and the content of the localization toolkit and guidelines.
• Write up a training and validation workshop report which will include recommendations, and results achieved including changes in knowledge and skills.

Task 5. Adjust the toolkit and guidelines.

• Following feedback on the draft toolkit and guidelines from UN Women and participants make final revisions to the document. 

Task 6. Facilitate two training sessions.

• Develop concept notes,  presentations, training materials, and agendas for in-person workshops and online workshops.
• Facilitate the training sessions.
• Write up a training report which will include a description of results achieved (Changes in knowledge and skills), recommendations,  and supporting documents (attendance lists, pre and post-tests, etc.)

Expected deliverables and timeframe.

The International Consultant will produce the following deliverables:

All the deliverables, including annexes, notes and reports should be submitted in writing in English.

Upon receipt of the deliverables and before the payment of the first instalment, the deliverables and related reports and documents will be reviewed and approved by UN Women. The period of review is one week after receipt.

All data collected by the consultant must be submitted to the supervisor in Word, PowerPoint or Excel formats and is the property of UN Women. Proper storage of data is essential for ensuring confidentiality and should be in line with UN Women Policy on data management and security. Final reports will follow the United Nations Editorial Manual, which can be found here.

Inputs

• UN Women will provide the Consultant with background information and documents, and a list of stakeholders relevant to the assignment;
• The Consultant is expected to work using his/ her computer;
• UN Women will directly cover travel costs as per UN Women’s rules and regulations.
• UN Women will cover translation/interpretation costs.

Scope of bid price and schedule of payments

The contract price is a fixed deliverable-based price regardless of the extension of the contract duration. Payment will be done once deliverables detailed in section II are submitted and approved by UN Women.

The lump sum costs should include a consultancy fee, administration costs, communication costs, and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation using the template in Annex 1

Performance evaluation

Consultant’s performance will be evaluated based on timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Leading by Example

Required experience and qualifications

The Consultant should fulfil the following requirements:

Education

• Master’s degree in Political Science or Social Science, Gender Studies, International Development or in Monitoring and Evaluation.

Experience:

• At least 5 years of  relevant  experience  at the national level implementing the WPS agenda.
• At least 2 years of proven experience  in facilitating trainings/workshops on the implementation of National Action Plans (NAP) and  United Nations Security Council Resolution (UNSCR) on Women Peace and Security (WPS)
• Previous experiences in the Asia-Pacific region, particularly in Southeast Asia is an advantage.
• Proven experience facilitating consultative workshops for government stakeholders.
• Proven Experience in applying adult learning techniques.
• Previous experience in a similar assignment would be considered an added advantage.
• Previous work experience with ASEAN and/or the UN in Southeast Asia is strongly preferred.

Language and other skills:

• Proficiency in oral and written English
• Computer literacy and ability to effectively use office technology equipment, Internet and email. 
• Excellent facilitation skills

Submission package

1. Cover letter.
2. Curriculum vitae including contact information of at least 3 referees.
3. A financial proposal. The financial proposal shall specify a total lump sum amount per each deliverable, including any administrative fees, based on the template in Annex 1. The lump sum costs must be accompanied by a detailed breakdown of costs calculation.

The documents detailed above should be submitted in one PDF document.

Applications without any of the items listed above will be treated as incomplete and will not be considered for further processing.

Please note that only short-listed candidates will be invited to the interview.

Selected candidates will need to submit before the commencement of work:

1. A copy of the latest academic certificate
2. UN Women P-11 form, available via  http://www.unwomen.org/en/about-us/employment

Evaluation

Applications will be evaluated based on the Cumulative analysis.

• Technical Qualification (100 points) weight; [70%]
• Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the proposals, with an evaluation of the technical proposal being completed before any price proposal is compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:

The total number of points allotted for the technical qualification component is 100. The technical qualification of the individual is evaluated based on the following technical qualification evaluation criteria:

Only the candidates who meet the minimum requirements will be longlisted, and additional documentation may be requested. Candidates with a minimum of 70% of total points will be considered technically qualified candidates and will be shortlisted for interviews.

Financial/Price Proposal evaluation:

• Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
• The total number of points allotted for the price component is 100.
• The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technically qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

Annex I: Financial Proposal

BREAKDOWN OF COSTS

Breakdown of Cost by Components:

The lump sum costs should include administration costs and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation.