UN WOMEN Jobs - 112159- Programme Associate

Programme Associate

Advertised on behalf of

UN WOMEN

Location :

Dakar, SENEGAL

Type of Contract :

FTA Local

Starting Date :

01-Jun-2023

Application Deadline :

10-May-23 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

1 Year

Languages Required :

English French

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Organizational Context

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Through the Regional Office (RO) for West and Central Africa and country offices (COs) across the region, UN Women builds on a long history of support to governments, civil society and other actors to deliver for women and girls. We advocate for and enhance accountability to enhance women’s political participation and prevent and respond effectively to violence against women. Our economic empowerment programmes seek greater economic security and rights particularly for marginalized groups of women. Other programmes in the region involve partnering with women in their efforts to engage in peace and reconstruction efforts and push for gender equality (GE) provisions integral to preparing for, mitigating, and responding to disasters and emergencies. To bolster gender-responsive budgeting and public planning, we assist efforts to monitor the different impacts of budget and policy choices on women and men and to mainstream gender considerations across sector.

Reporting to the Planning & Coordination Specialist, the Programme Associate works with and provides support to the members of the Strategic Planning Unit Teams. The Programme Associate contributes to research, financial management, and planning processes including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, administrative and travel unit as required for resolving administrative and finance-related issues and exchange of information.

Duties and Responsibilities

Duties and Responsibilities

Functions

1- Provide administrative and logistical support to the Planning, Coordination and Monitoring and Reporting unit

Provide administrative support in the preparation of country and regional office work plans, budgets, and proposals on programme implementation arrangements;
Prepare minutes of GTG meeting monthly meeting, and events
Prepare information for the audit of programmes/ projects and support implementation of audit recommendations.
Review programme data from programmes/ projects for the RO website; draft call for proposal in Africa Website
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Collaborate in the quality assurance of reports including donors and quaterly and annual reports as well as follow up and integration in DAMS

2- Provide administrative support to the financial management of the Unit

Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational
Provide administrative support in monitoring budget preparation and the finances of Planning & Coordination Unit
Review financial reports; prepare non-PO vouchers for development projects;
Process payment for consultants.
Maintain internal expenditures control system;
Create requisitions in Quantum for Planning & Coordination unit; register good receipts in Quantum.
Assist in the preparation and follow up of cost-recovery bills in Quantum.

3- Provide administrative support to the Unit

Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
Make travel arrangements for the Planning and Coordination and reporting Team, including travel requisitions and claims;
Support the preparation of public information materials and briefing packets.
Assemble briefing materials and prepare power-point and other presentations.

4- Provide administrative support to Resource Mobilization

Prepare cost-sharing and other agreements; follow up on contributions within the RO resource mobilization efforts;
Follow approval of donor agreement level 1
Organize, compile and process information from donors, RO, and programme team, as inputs to various databases and documents.
Act as Secretary of RPAC

Facilitate knowledge building and knowledge sharing

Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Good knowledge of programme management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong financial and budgeting skills;
Strong IT skills.

Required Skills and Experience

Required Skills and Experience

Education and certification:

Completion of secondary education required.
Bachelor’s degree in Business or Public Administration or any other social and human sciences career

Experience:

At least 6 years of progressively responsible experience in administration or programme management/support;
Previous experience in supporting a team.
Experience in working in a computer environment using multiple office software packages;
Experience in the use of UN ERP is an asset;
Experience in an international Organization is an asset

Language Requirements:

Fluency in French and English is required

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/en/about-us/employment/application-process Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only shortlisted candidates will be notified.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)