Background

Background       

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Indonesia Country Office (CO) hosts the ASEAN liaison office which extends support to ASEAN and its Member States in advancing Women, Peace and Security (WPS) agenda in line with global normative frameworks. UN Women in partnership with Global Affairs Canada (GAC) is implementing the regional programme, “Empowering Women for Sustainable Peace: preventing violence and promoting social cohesion in ASEAN” (The Project). 

The Project aims to advance the implementation of the WPS agenda in ASEAN, including preventing violence against women and promoting social cohesion in the region. More specifically, the Programme will strengthen the capacities of ASEAN institutions and ASEAN Member States (AMS) on WPS. Although the project largely focuses on advancing normative frameworks, capacity building and exchange of knowledge and good practices, it encompasses country-level implementation, where synergies between the regional and country-level interventions can be enhanced and leveraged.

The WPS framework showed the importance of women's full, equal, and meaningful participation in effective pandemic response and peacemaking efforts and provided a critical framework for inclusive decision-making and sustainable solutions. UN Security Council Resolution 1325 Council on Women, Peace and Security (UNSCR 1325) of 2000 marked a turning point for the international women's rights movement. As a member of the United Nations, Indonesia adopted resolution 1325 through Presidential Decree no. 18 of 2014 concerning the Protection and Empowerment of Women and Children in Social Conflict (P3AKS) under the legal umbrella of Law no. 7 of 2012 concerning Social Conflict Management. The Indonesian government has again demonstrated its strong commitment to implement the WPS agenda by launching the second generation of NAP WPS /RAN P3AKS 2020-2025 on July 2021 through the Regulation of the coordinating minister for Human Development and Culture (Kemenko PMK) No. 5/2021.

Since 2022, UN Women is supporting the Ministry of Women Empowerment and Child Protection to advance the implementation of the second generation of the NAP WPS /RAN P3AKS. Alongside the strengthening of state institutions for the implementation of the NAP WPS, UN Women has supported the Government of Indonesia in developing the monitoring and reporting to ensure women’s groups, and young girls to meaningfully participate and shape more equitable and inclusive peacebuilding and local plans. As a result of UN Women’s technical support in 2022, the Government of Indonesia led by Ministry of Women Empowerment and Child Protection (MoWECP) finalized the Monitoring, Reporting, and Evaluation framework to track progress in the implementation of the National Action Plan for Protection and Empowerment of Women and Children in Social Conflict 2020-2025 (RAN P3AKS).

Despite the availability of the draft of M&E framework, a further challenge relates to the relative newness of the issue on the for Protection and Empowerment of Women and Children in Social Conflict among the different stakeholders. In addition, based on the capacity assessment conducted by UN Women, members of the RAN P3AKS task force has limited knowledge and capacity, knowledge and resources for conducting M&E.

Against this backdrop, UN Women on behalf of the Ministry of Women Empowerment and Child Protection (MoWECP) seeks to hire a consultant to simplify, adapt and develop monitoring and reporting tools for  the RAN P3AKS implementation through the streamlining of the developed guidelines, and tools and providing a technical assistance in conducting a results-based and gender responsive monitoring, and reporting trainings. It is, therefore, envisioned that by the end of this intervention, the monitoring, and reporting framework of the second phase of the NAP will be more comprehensive, user-friendly, and fit existing capacities and monitoring and reporting systems.

Objectives of the assignment

With the purpose of supporting the effective implementation of the NAP WPS/RAN P3AKS, the consultant is expected to simplify and adapt the developed monitoring and reporting framework and tools so that are aligned with the monitoring and reporting system of the Government.  The consultant will also provide technical assistance to the Task Force on monitoring and reporting on the NAP WPS/RAN P3AKS. The task force for the Protection and Empowerment of Women and Children in Social Conflict, or the Pokja P3AKS is a task force that helps the implementation of the Central Coordination Team’s duties and consists of representatives from 17 government/agencies.

In the delivery of this consultancy, the consultant will work with the RAN P3AKS task force that is led by the MoWECP as the Secretariat, to collect data and reporting, establish a formal review process, facilitate, and engage stakeholders for consultation and feedback. The selected consultant will facilitate knowledge sharing, adapt NAP implementation and monitoring plan based on findings, and strengthen the capacities of targeted civil servants, particularly the secretariat of the NAP WPS/RAN P3AKS task force including selected women’s organizations on results-based monitoring and reporting. This will include among others, providing technical support on monitoring and reporting, and mentoring the assigned staff members.

The main objectives of the assignment are to:

1. Develop a simplified M&E guidance and tools for the NAP WPS/RAN P3AKS taking into consideration the global indicators on UNSCR 1325. Monitoring frameworks, tools, data collection and analysis and reporting should be as streamlined as possible and designed to fit existing capacities and monitoring and reporting systems in the government.
2. Provide technical assistance to the Government of Indonesia in conducting monitoring for the implementation of RAN P3AKS and proposing an implementation and coordination structure of the NAP WPS.
3. Develop annual/other reports on the implementation of RAN P3AKS.
4. Mentor and train the  M&E focal points of the RAN P3AKS task force to facilitate tracking of results of the RAN P3AKS.

Duties and Responsibilities

Scope of work and tasks

Under the overall guidance of UN Women Indonesia Head of Programmes and management and supervision from the Governance/Women, Peace and Security Programme Analyst and in close consultation with the MoWECP, the Consultant will undertake the following tasks:

Task 1: Conduct a desk review and submit an inception report including methodology, tools and work plan

• Conduct a desk review of existing and relevant documents.
• Conduct preliminary consultation with members of the RAN P3AKS task force and the project technical team (UN Women, Government and CSO Partners).
• Develop and submit a consultancy inception report and should include a consultancy workplan.

Task 2. Streamline the developed M&E framework for RAN P3AKS in collaboration with the RAN P3AKS Task force

• Assess and review the developed M&E framework for RAN P3AKS and improve and simplify the monitoring tools by ensuring the alignment with the existing monitoring and reporting system of the government
• Modify and improve indicators as needed in consultation with relevant stakeholders in a participatory manner.
• Modify and improve data collection tools.
• Simplify and finalize the result based logical framework of the NAP WPS/RAN P3AKS which will capture clear indicators, targets, baseline data, implementation timeline, responsible institutions, and terms of reference for the proposed implementation and monitoring structure.
• Validate the monitoring framework with the members of the task force and ensure it fits existing capacities and systems.

Task 3. Undertake data collection, analysis and develop a report for the implementation of RAN P3AKS

• Conduct data collection for the implementation of RAN P3AKS and analyze data collected.
• Develop a well-structured report which includes results achieved This report will be structured as follows:
  • Executive summary
  • Acronyms
  • Introduction
  • Table of Contents 
  • Background information
  • Methodology
  • Analysis
  • Findings
  • Conclusion and recommendations
  • Annexes such as means of verification, attendance lists, and pre and post-test (if any), etc.
• Identify how to integrate information about the P3AKS implementation into the existing government’s report and support the government to finalize the report.

Task 4. Facilitate a debrief session and present results of M&E activities to P3AKS secretariat and UN Women

• Develop a concept note, a presentation, and an agenda.
• Facilitate a workshop to debrief P3AKS secretariat, present results of the consultation, and strengthen capacity of major stakeholders to conduct a gender responsive monitoring and reporting.
• Mentor members of the M&E focal points to facilitate tracking of results of the RAN P3AKS.
• Collect additional information from stakeholders to ensure finalization of the report and submission.
• Prepare and submit a final report of the consultancy activities that were rolled out including mentoring initiatives, and technical support provided.

Duration of the assignment

The duration of the assignment will be from 29 May 2023 until 15 December 2023

Expected Deliverables

The Consultant will produce the following deliverables:

Competencies

Inputs

• UN Women and MoWECP will provide the Consultant with a list of contacts of stakeholders relevant for the assignment.
• UN Women and MoWECP will provide the Consultant with background materials relevant to the assignment.
• The Consultant is expected to work using his/her laptop.
• UN Women will directly cover travel costs as per UN Women’s rules and regulations.

Scope of bid price and schedule of payments

The contract price is a fixed deliverable-based price regardless of the extension of the contract duration. Payment will be done once deliverables detailed in section II are submitted and approved by UN Women.

The lump sum costs should include a consultancy fee, administration costs, communication costs, and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation using the template in Annex 1.

Performance evaluation:

Consultant’s performance will be evaluated based on timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.

Required Skills and Experience

Required experience and qualifications

The Consultant should fulfil the following requirements:

Education

Master’s degree in Gender and development studies, international affairs, or political science and a Certificate in monitoring, evaluation and reporting

Experience:

• At least 5 years of relevant experience   in monitoring, evaluation, reporting and research at the national or international level
• Proven experience in conducting developing guidelines and tools and undertaking baseline studies.
• Proven experience in facilitating workshops on Results-Based Management;
• Relevant field experience is an asset.
• Knowledge on women, peace and security would be an added value

Language and other skills:

• Fluency in English and Bahasa Indonesia, with the ability to produce well-written reports
• Excellent facilitation skills
• Good mastery of information technology is required to ensure well organized and systematized presentations, including statistical and graphical descriptions

Submission of application

Interested candidates are requested to submit an electronic application no later than 16 May 2023

Submission of package           

1. Cover letter.
2. CV, including contact information for 3 referees.
3. A report from previous M&E consultancy.
4. Financial proposal. The financial proposal shall specify a total lump sum amount per each deliverable, including any administrative fees, based on the template in Annex 1. 

The lump sum costs must be accompanied by a detailed breakdown of costs calculation.

Applications without any of the items listed above will be treated as incomplete and will not be considered for further processing.

Please note that only short-listed candidates will be invited to the interview.

Selected candidates will need to submit prior to commencement of work:

1. A copy of the latest academic certificate
2. UN Women P-11 form, available via  http://www.unwomen.org/en/about-us/employment 
3. A statement from a medical doctor of ‘good health and fit for travel’
4. Before any travel outside of Jakarta, the consultant will need to provide proof (certificate) of “Basic and Advanced Security in the Field” (which can be accessed here: undss.trip.org)

Evaluation

Applications will be evaluated based on the Cumulative analysis.

• Technical Qualification (100 points) weight; [70%]
• Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:

The total number of points allotted for the technical qualification component is 100. The technical qualification of the individual is evaluated based on the following technical qualification evaluation criteria:

Only the candidates who meet the minimum requirements will be longlisted, and additional documentation may be requested. Candidates with a minimum of 70% of total points will be considered technically qualified candidates and will be shortlisted for a potential interview.

Financial/Price Proposal evaluation:

• Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
• The total number of points allotted for the price component is 100.
• The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technically qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.