Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality for women as partners and beneficiaries of development, human rights, humanitarian action, peace, and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations (UN) system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world.

The UN has been a strong partner of the Association of Southeast Asian Nations (ASEAN) in advancing Women, Peace, and Security (WPS) since 2017. Under the ASEAN-United Nations Plan of Action 2021- 2025, UN Women leads on Women, Peace, and Security in close collaboration with other UN agencies leveraging its coordination mandate to ensure the UN system delivers on gender equality and the empowerment of women and girls.

 UN Women Indonesia Country Office (CO) hosts the ASEAN liaison office, which extends support to ASEAN and its Member States in advancing the WPS agenda in line with global normative frameworks. In 2021, UN Women Indonesia in partnership with ASEAN launched a five-year project, ‘Empowering Women for Sustainable Peace: Preventing Violence and Promoting Social Cohesion in ASEAN’ (the Regional Project). This Regional Project funded by the Governments of Canada and the Republic of Korea and the United Kingdom supports efforts by ASEAN and its ten Member States to promote women's participation and leadership in conflict prevention, resolution and recovery. Although the Project largely focuses on advancing normative frameworks, capacity building, and exchange of knowledge and good practices at the regional level, it also includes a country-level component in support of the national implementation of the WPS agenda. The regional project also recognizes the significance of addressing the humanitarian-peace-development nexus in the ASEAN region, given the overlapping challenges of conflicts and crises at the sub-national level.

In the framework of this project,  in 2022 UN Women in partnership with the USAID-funded PROSPECT project supported ASEAN to develop the first-ever Regional Plan of Action on Women Peace and Security (RPA WPS). The ASEAN Advisory Group on WPS led by the ASEAN Committee on Women (ACW) and the ASEAN Commission on the Promotion and Protection of the Rights of Women and Children (ACWC) in close consultation and collaboration with the ASEAN sectoral bodies and institutions across all three ASEAN Community Pillars shepherded the development of the ASEAN RPA WPS, including the ASEAN-Institute of Peace and Reconciliation (ASEAN-IPR).

ASEAN-IPR  is ASEAN’s knowledge hub and centre of excellence in building capacity for conflict resolution and reconciliation and further strengthening peace-oriented values towards harmony, peace, security, and stability in our region and beyond. ASEAN IPR serves as a research and capacity-building institution as requested by the ASEAN Member States as well as supports the strengthening of cooperation among research institutions, and academic institutes, pooling of expertise, and disseminating information, as well as promoting knowledge and skills for sustainable regional peace and reconciliation. As a contribution to the implementation of the Joint Statement, the ASEAN Women for Peace Registry (AWPR) was launched in 2018.

Following the successful organization of the AWPR Strategic Planning Meeting in 2022,  ASEAN-IPR and AWPR have agreed on some priority actions in 2023, including capacity-building activities for AWPR members. These activities are also aligned with Priority Action 2.3.1. of the RPA WPS.

Against this backdrop, UN Women Indonesia  and the UN Women Centre of Excellence on Gender Equality are seeking to recruit an International Consultant (IC) to support the design and rollout of four webinars on WPS global and regional frameworks.

Objectives of the assignment

The main objectives of this consultancy are to support the development and document four webinars for AWPR representatives and members of the WPS Advisory Group on WPS global, regional and national frameworks.

Scope of work and tasks

Under the overall guidelines and management of the ASEAN Governance, Peace and Security Specialist/ Project lead and supervision from the UN Women Project Coordination Specialist, the IC will perform the following tasks:

Task 1. Desk Review and development of a consultancy work Plan

• Conduct a desk review of existing relevant documents including existing monitoring tools

• Map existing toolkits and trainings on WPS
• Conduct preliminary consultations with members of the project team and stakeholders.
• Develop a consultancy work plan.

Task 2. Develop an overall approach for the webinar series, in line with the following formats and proposed co-organizers, based on adult learning methodologies

Each webinar session should be structured in line with the below table, and be no more than 2 hours in length. The consultant should support identification of key speakers and case studies for each webinar series, based on the desk review and consultations with UN Women; the consultant should strive to identify women speakers for each webinar, including young women and women with disabilities.

The design of each webinar session should allow for strong interaction between the speakers and the audience, including the use of both close-ended quizzes/tools (e.g. use of Mentimeter multiple choice, ranking) and opportunities for open exchange and questions.

Task 3: Coordinate with partners to develop and deliver each webinar session in line with the agreed work plan

• Organize preparatory meetings with partners identified in consultation with UN Women;
• Develop detailed facilitation guides/runs of shows;
• Support facilitation of the webinar, including supporting identified speakers with background notes as necessary;
• Monitor changes in knowledge by participants.
• Develop short reports for each webinar, inclusive of key messages and recommendations.

Expected deliverables and timeframe.

The International Consultant will produce the following deliverables:

All the deliverables, including annexes, notes and reports should be submitted in writing in English.

Upon receipt of the deliverables and before the payment of the first instalment, the deliverables and related reports and documents will be reviewed and approved by UN Women. The period of review is one week after receipt.

All data collected by the consultant must be submitted to the supervisor in Word, PowerPoint or Excel formats and is the property of UN Women. Proper storage of data is essential for ensuring confidentiality and should be in line with UN Women Policy on data management and Security. Final reports will follow the United Nations Editorial Manual, which can be found here.

Inputs

• UN Women will provide the Consultant with background information and documents, and a list of stakeholders relevant to the assignment;
• The Consultant is expected to work using his/ her computer;
• UN Women will directly cover travel costs as per UN Women’s rules and regulations.
• UN Women will cover translation/interpretation costs.

Scope of bid price and schedule of payments

The contract price is a fixed deliverable-based price regardless of the extension of the contract duration. Payment will be done once deliverables detailed in section II are submitted and approved by UN Women.

The lump sum costs should include a consultancy fee, administration costs, communication costs, and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation using the template in Annex 1.

Performance evaluation:

Consultant’s performance will be evaluated based on timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.

COMPETENCIES

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

• Ability to develop and facilitate interactive trainings online;
• Good time management;
• Good writing skills, and able to identify target audience for written documents;
• Good interpersonal communication skills.

Required experience and qualifications.

The Consultant should fulfil the following requirements:

Education

Master’s degree in Political Science, Public Administration, Public Policy or Social Science, Gender Studies, International Development, or another related field;

Experience:

• At least 5 years of  relevant  experience  in areas relevant to women peace and security agenda
• Demonstrated experience in designing and delivering training materials based on adult learning methodologies and approaches, including via virtual facilitation;
• At least 2 years of proven experience  in facilitating trainings/workshops on WPS
• Previous experiences in the Asia-Pacific region, particularly in Southeast Asia is an advantage.
• Proven experience facilitating consultative workshops for government stakeholders.
• Previous experience in a similar assignment would be considered an added advantage.
• Experience working within at least one ASEAN Member State or at the ASEAN regional level is a strong asset;

Language and other skills:

• Fluency (written and spoken) in English is required.
• Computer literacy and ability to effectively use office technology equipment, Internet and email. 
• Excellent facilitation skills

Submission package

1. Cover letter.
2. Curriculum vitae including contact information of at least 3 referees.
3. A financial proposal. The financial proposal shall specify a total lump sum amount per each deliverable, including any administrative fees, based on the template in Annex 1. 

The lump sum costs must be accompanied by a detailed breakdown of costs calculation.

The documents detailed above should be submitted in one PDF document.

Applications without any of the items listed above will be treated as incomplete and will not be considered for further processing.

Please note that only short-listed candidates will be invited to the interview.

Selected candidates will need to submit before the commencement of work:

1. A copy of the latest academic certificate
2. UN Women P-11 form, available via  http://www.unwomen.org/en/about-us/employment

?Evaluation

Applications will be evaluated based on the Cumulative analysis.

• Technical Qualification (100 points) weight; [70%]
• Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the proposals, with an evaluation of the technical proposal being completed before any price proposal is compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:

The total number of points allotted for the technical qualification component is 100. The technical qualification of the individual is evaluated based on the following technical qualification evaluation criteria:

Only the candidates who meet the minimum requirements will be longlisted, and additional documentation may be requested. Candidates with a minimum of 70% of total points will be considered technically qualified candidates and will be shortlisted for interviews.

Financial/Price Proposal evaluation:

• Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
• The total number of points allotted for the price component is 100.
• The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technically qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.