UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Within the framework of the UN Common System and UN Staff Regulations and Rules, the Human Resources Management Division directs and supports the delivery of responsive and quality human resource management services, ensuring integration and synergy in the development of a comprehensive human resources management framework. It leads and facilitates organizational change and development and advises the organization on strategies to attract, retain, develop and motivate human talent across the range of specialized occupations critical to the delivery of the organization’s mandate through the following sub-areas: - HR Strategy and Policy Development and Execution
- Organizational Design and Change Management
- Recruitment and Staffing
- Learning and Talent Management
- Performance Management
- Workforce Planning and Management
Under the supervision of the Deputy Director, Human Resources and in close collaboration with the functional experts/global thematic leads in HR, the HR Business Partner will be responsible for implementing the above-mentioned activities for the designated portfolio.
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Lead the implementation of human resources policies, guidelines, procedures and standard operating procedures (SOPs) for designated portfolio: - Monitor and lead proper implementation of HR policies, guidelines, practices and Standard Operating Procedures and provide advice, when necessary;
- Provide technical contributions on HR strategic planning/discussions on the direction of human resource services, goal setting and annual work planning;
- Provide technical guidance to the designated offices in implementing policies, guidelines and procedures in relation to HR operations (contract management, recruitment and selection, benefits and entitlements);
- Oversee the HR strategic planning/discussions on HR goal setting and annual work planning ;
- Lead training of personnel on HR systems and conduct training and build staff capacity .
- Provide technical support to the development of new policies, guidelines, procedures and standard operating procedures, as necessary.
Provide guidance and support to managers and staff in the designated offices on issues related to HR, including attraction and recruitment, benefits and entitlements, and separation: - Provide current and prospective staff with timely guidance on recruitment and contract policies, general conditions of services and business orientation;
- Develop, lead and monitor the implementation of the Annual HR Plan for the designated offices, including budget.
Manage administration of contracts, benefits and entitlements and other staffing issues for staff and other personnel categories within the assigned portfolio: - Ensure that staff aware of their rights and obligations regarding their entitlements and the processing of their entitlements;
- Provide relevant HR data to HR Headquarters, Regional, and/or Division Directors and Country Office Representatives on contractual actions;
- Review and recommend levels of remuneration for external contractors;
- Oversee and liaise with the UNDP to ensure proper administration of contracts, benefits and entitlements for national and international staff in accordance with existing SLA;
- Approve and /or certify payment of salaries, allowances and entitlements, as required.
Facilitate the Recruitment and Selection processes for the assigned portfolio: - Facilitate timely, transparent and competitive recruitment and selection processes for international professional positions and general service positions within the assigned portfolio, including review of the job descriptions, initial screening of applications, clearance of the shortlists, facilitation of the interview panels, assessment of the candidates and submission of the results of the selection process for the approval by the relevant approving authorities in accordance with the UN Women policies and procedures, in coordination with the global thematic Recruitment Lead;
- Pro-actively work with the management of the designated offices to reduce the time-to-recruit KPI (target of 12 weeks from advertisement to initial notification);
- Provide coordination support and guidance in the onboarding process;
- Monitor and provide guidance, as necessary, on recruitment of national staff in close coordination with the respective regional and country offices within the assigned portfolio;
- Act as Secretary to the Regional/Central Review Board to ensure compliance of recruitment national staff;
- Provide current and prospective other personnel categories, with guidance on recruitment and contracting policies, general conditions of service and business orientation.
Work closely with HQ HR teams for technical advice and implementation on issues related to workplace relations and talent and performance management: - Promote and implement UN Women workplace relations policies and initiatives in the designated offices, including work/life balance promotion and stress management activities; Facilitate mediation for disputes in the designated offices as required
- Provide technical support to management of the designated offices in analyzing the workplace survey results and initiate action plan;
- Facilitate the annual performance management process for the assigned portfolio to include staff and manager orientation on the performance management system; Identify poor performance cases which could impact on contractual status or career of staff;
- Build strategic relationships with managers and ensure needs of the designated offices are captured and communicated to HQ; Represent the HR team on recruitment and other human resource matters where appropriate;
- Ensure staff are aware of HR global training initiatives and opportunities; promote a learning environment, including orientation for new staff;
- Monitor and facilitate the timely completion of all mandatory training for all staff;
- Promote and implement UN Women workplace relations policies learning and development activities as relevant;
- Provide career counseling support to staff and personnel.
Coordinate Learning and Development initiatives at the designated offices: - Coordinate learning and development activities in the region, including on code of conduct, benefits and entitlements and performance management;
- Assess training needs and coordinate closely with the HR talent management team on initiatives.
Liaise closely with HR HQ and coordinate communication and outreach activities regarding HR initiatives: - Build awareness and understanding of HR policies through consultation and engagement across the organization;
- Serve as HR’s spokesperson internally and externally and nurture partnerships with relevant partners;
- Contribute to HR’s outreach platforms, including intranet, internet and HR Bulletin.
Develop and implement HR systems based on HR needs, including HR reporting: - Analyze, track and periodically report on recruitment trends for management and donors;
- Share data and information with Human Resources Headquarters as requested and finalize special reports as required;
- Share data and information on HR issues as requested;
- Analyze workforce data in the designated offices and provide briefing notes as required;
- Prepare special reports as required.
Supervise and monitor the work of the HR staff team assigned within portfolio. Perform any other duties as assigned by supervisor. Key Performance Indicators: - HR operations services in the designated offices within portfolio are implemented, on time on scope and on budget;
- HR policies, guidelines and projects are implemented in the designated offices on time, on scope and on budget;
- Strong and responsive relationships with clients in the designated offices by responding to queries within agreed timelines;
- Recruitment and Selection processes implemented, on time on and scope per policy and UN Women values;
- Benefit and Entitlements processes implemented, on time on and scope per policy and UN Women values;
- Workplace relations issues are raised to HR HQ as needed;
- Strong communication and collaboration with colleagues in HQ and clients in HQ Divisions, RO and CO;
- Quality tracking and reporting of data.
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Education: - Master’s degree or equivalent in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration or other relevant social sciences.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience: - Minimum of 7 years of progressively responsible experience in human resource management or related area;
- Experience in recruitment and selection, benefits administration, and workplace relations are required;
- Minimum 3 years work experience internationally;
- Field experience is an asset;
- Experience as a HR Business Partner is an advantage.
Languages: - Fluency in English is required;
- Fluency in another language is an asset.
Application: All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment. At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
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