UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of
discrimination against women and girls; the empowerment of women; and the achievement of equality between women
and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Jordan Country Office supports the Government of Jordan to implement global norms and standards on gender
equality and women’s empowerment. Under its Strategic Note for the period 2023-2027, the UN Women Jordan Country
office promotes women’s economic empowerment and political participation in alignment with the government’s
Modernization Agenda; supports the Women, Peace and Security agenda; and implements a resilience and empowerment
model for Syrian refugee women and vulnerable Jordanian women. Working across the humanitarian-peace-development
nexus, the country office is implementing and is prioritizing coherence and interlinkages across its projects and programmes
and across UN Women’s triple mandate of operational, coordination and normative work.

Reporting to the Country Representative, the Executive Associate is responsible for providing a variety of executive
administrative support to the UN Women Country Representative maintaining full confidentiality in all aspects of
assignment and, in close coordination with the Country Office (CO) office management and staff, for managing the efficient
flow of information and communications to ensure expeditious dissemination of information, timely action and compliance
with established deadlines.

1. Provide executive support to the UN Women Country Representative

• Manage the UN Women Country Representative’s calendar, and schedule of appointments and meetings;
• Arrange travel and hotel accommodations and other logistics for the UN Women Country Representative;
• Maintain roster of CO contacts; update electronic mailing lists;
• Answer and screen calls for the Country Representative with tact and discretion;
• Manage administrative files on the Country Representative’s mission travel and mission reports;
• Research files, collect information and organize materials to meet the Country Representative’s requests.

2. Provide administrative support to the UN Women Country Representative

• Undertake the logistical, administrative and financial arrangements, to organize meetings, events, and workshops;
• Organize and attend meetings and events, prepare minutes and summaries;
• Prepare and assemble briefing materials and PowerPoint presentations for the Country Representative for meetings, missions and other key events;
• Organize and monitor the office filing system;
• Follow up with the Country Representative on deadlines and commitments.
• Manages the engagement with the Ministry of Foreign Affairs and Protocol in terms of the status of the Country Representative in country.

3. Provide effective communication and information management support to the CO

• Facilitate flow of information and communication between the UN Women Country Representative’s Office and other units within or outside of UN Women;
• Review, prioritize and route correspondence to and from the UN Women Country Representative’s Office; take proactive follow-up action and keep the Country Representative informed;
• Respond to and/or direct inquiries to appropriate units for timely action/response;
• Prepare routine correspondence and interoffice circulars; review documents and reports to ensure spelling, punctuation and format are correct;
• Maintain and organize up to date hard and electronic files for easy access and retrieval; ensure safekeeping of confidential materials;
• Assist in the preparation and finalization of informal translations; act as interpreter as required.

4. Provide support to the Country Representative’s Office’s external relations activities

• Facilitate the Country Representative’s interaction with various external partners through written, verbal and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices;
• Receive and greet high ranking officials/visitors;
• Ensure protocol matters, receive high ranking visitors/officials, coordinate logistical arrangements related to visits.
• Support the Partnership Specialist with the management and coordination of activities in connection with donors visit and supports the office with effective management of donor relations;
• Support the organization of the meetings of the Gender Partners Coordination Group and other High Level Events to engage donor audiences as requested

5. Contribute to knowledge building and knowledge sharing

• Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs;
• Build and share knowledge and experience related to administrative and operations support.

Key Performance Indicators

• Timely and quality support to the Country Representative
• Quality presentation of information
• Quality and timely organization of events/ meetings
• Adherence to protocol

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Ability to manage data/schedule, documents, correspondence, reports, and maintain protocol and information flow;
• Good knowledge of administrative rules and regulations;
• Ability to perform work of confidential nature;
• Ability to create, edit and present information in clear format, using appropriate IT functionality;
• Ability to administer administrative processes.

• Education and Certification:
• Completion of secondary education is required;
• Bachelor’s degree in business administration or public administration is an asset.

Experience:

• At least 6 years of progressively responsible experience with administrative, secretarial, or programme experience;
• Experience in the use of computer applications and software packages such as Microsoft Office, and web-based management systems;
• Experience with the UN ERP system is an asset.

Language requirements:

• Fluency in English and Arabic is required;
• Knowledge of the other UN official working language is an asset.

Application

Interested individuals must submit the following document to demonstrate their qualifications. Kindly note that the system will only allow one attachment.

• UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc;
• Any application without submitting the above-mentioned document will be a ground for disqualification.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)