Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Office of the Deputy Executive Director and Assistant-Secretary-General for Resource Management, UN System Coordination, Sustainability and Partnerships leads the development of the strategies and work programme in the areas of management and administration, communication and advocacy, strategic partners and resource mobilization and human resources and provides leadership and management guidance and oversight to the staff in these areas aligned with the vision of the ED, and UN Women’s Strategic Plan.

Under the supervision of the Senior Advisor to the Deputy Executive Director UN Coordination, Partnerships, Resources and Sustainability and Assistant Secretary-General (DED/ASG), the Programme Analyst will provide surge support in terms of coordination, communication and technical support to the Special Assistant and Senior Advisor in interactions with internal and external stakeholders for the implementation of the DED/ASG’s priorities and of major corporate priorities, as well as administrative and logistical assistance.

Duties and Responsibilities

Provide communication support to the Assistant Secretary General/ Deputy Executive Director (ASG/DED) for Resource Management, UN System Coordination Sustainability and Partnerships

• Prepare social media assets and support increased visibility of UN Women’s work and DED interventions on social media channels, in close collaboration with the Communications Section;
• Draft related communications/social media documents and messages as needed.

Provide internal coordination and communication support for the ASG/DED’s for Resource Management, Sustainability and Partnerships’ commitments

• Assist in the management of the ASG/DED’s agenda and coordination of briefing notes;
• Evaluate and keep track of important events requiring the presence of the ASG/DED, working closely with the Special Assistant to the ASG/DED;
• Provide coordination support to the planning and organization of the ASG/DED’s official travel, including the timely preparation of official travel files and background documents by the relevant divisions and units; prepare or ensure the preparation of official travel reports;
• Follow up on meetings and corporate initiatives in a timely manner, including with the preparation of relevant notes as appropriate.of the Integrated Executive Office is maintained.  

Provide technical support to the ASG/DED

• Identify, research, analyze, prepare and/or organize information and briefing materials for the ASG/DED to facilitate her engagement in events and meetings;
• Provide coordination and technical support to UN Women’s innovative financing initiatives, including related to ASG/DED engagement on discussion on innovative financing with key partners;
• Provide coordination support in the roll out preparations for innovative finance instruments (e.g. preparing and reviewing for quality assurance background material for corresponding meetings and support the follow up).

Provide knowledge management and reporting support

• Provide coordination support for meeting deadlines related to organizational reports which require the ASG/DED’s revision;
• Manage the ASG/DED team’s internal knowledge management database.     

Any other responsibilities as assigned by the supervisor.

Key Performance Indicators

• Timely and quality social media content posted
• Timely and accurate coordination of ASG’s agenda
• Timely inputs to and presentation of background documents
• Quality inputs to innovative financing initiatives

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Strong writing skills
• Strong organizational and planning skills
• Good research and analytical skills (including the ability to succinctly summarize research findings in written briefs, reports, etc.)
• Good understanding of communications, partnership development and outreach
• Capacity to build and foster teamwork
• Ability to establish harmonious working relationships in a multicultural environment
• Ability to work well under pressure and to meet deadlines
• Attention to detail
• Familiarity with UN structure and values is an asset
• High proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint and Outlook)

Required Skills and Experience

Education:

• Master’s degree in gender equality issues, political affairs, international relations, social sciences, communications or journalism or other relevant subjects is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• At least 2 years of experience working on communication, event coordination, partnerships or related field.
• Experience working on partnerships and communications in the area of gender equality and women’s empowerment is preferred.

Language:

• Fluency and excellent communication skills (written and verbal) in English are required.
• Proficiency in either French or Spanish (written and verbal) is an asset.
• Working knowledge of other UN languages is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)