UN WOMEN Jobs - 112682- Finance & Operations Consultant

Finance & Operations Consultant

Advertised on behalf of

UN WOMEN

Location :

Home-based with NYC travel for the Midpoint event

Type of Contract :

Individual Contract

Starting Date :

15-Jun-2023

Application Deadline :

08-Jun-23 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

4 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Generation Equality is the world’s leading effort to unlock political will and accelerate investment and implementation on gender equality. It recognizes that a bold, whole of society approach is needed to disrupt entrenched and rising global gender inequality, underscored by intensified ambition, investment and accountability. The initiative brings together organizations from every part of society to catalyze progress, advocate for change and take bold actions together.

Generation Equality was initiated to disrupt decades of under-investment and lack of progress on gender equality implementation. The initiative intends to support the achievement of the SDGs and the realization of the 1995 Beijing Platform for Action on women’s rights. With the intersecting challenges to gender inequality of COVID-19, the climate crisis, growing conflicts and intensified economic and political instability, the initiative aims both to stop reversals in women’s and girls’ rights as well as accelerate concrete progress.

Generation Equality was launched in 2021 at events in Mexico and France, and in the presence of Heads of State, VIPs, CEOs and civil society and youth leaders and activists. Initially conceived as a five-year initiative, work will continue through and beyond 2026 to enroll new commitment makers, press for collective action on gender equality and ensure accountability.

As part of the continued growth and expansion of Generation Equality initiative, UN Women will convene a high-level Generation Equality Midpoint event in New York and virtually, held from 17-18 September 2023. The first day of the event will be a hybrid event with in-person attendance for approximately 350 people at Head of State/ CEO level drawn from all sectors: member states; the private sector; youth; civil society; philanthropy; and UN and International organizations. The event is intended to ensure accountability for commitments already made, report on progress, galvanize and announce new commitments, and energize the public conversation about the need for intensified investment in gender equality. The Government of Tanzania is a confirmed co-host of the Midpoint event, and it is expected that an additional member state co-host will be announced shortly.

Duties and Responsibilities

OPERATIONS

Lead on the operations of the Coordination Hub with regards to the Generation Equality Midpoint Moment event preparations:

Provide professional expertise and technical support to EDO- Coordination Hub on operational issues;
Provide suggestions to optimize processes;
Ensure a continuous and up-to-date flow of information on operational issues with Coordination Hub and Event Director;
Oversee all operations activities, including finance, human resources, procurement processes, transport, travel, DSAs and administration and ensure they follow UN Women rules, regulations, policies and procedures.
Provide professional expertise and technical support to the management of the financial resources allocated for the planning and implementation of the Midpoint moment event.
Implement and oversee the project creation, budget set up and mapping of activities in Quantum;
Monitor the tracking of the financial resources for the project by:
Regularly updating budget and expenses,
Regularly updating data in Quantum;

Contribute technically to procurement processes in accordance with UN Women rules and regulations and corporate policies and strategies

Provide inputs and administrative assistance on all procurement processes related to the event and problem-solving alternatives to achieve the goals in time for the Midpoint moment event.
Develop and present financial, budgetary operational status reports;
Contribute technically to the provision of Human Resources services in accordance with UN Women rules and regulations and corporate policies and strategies Midpoint moment and liaise with service providers as necessary;
Ensure alignment between the procurement plan and the budget;
Coordinate the travel arrangement for in person attendees and all related expenses.
Serve as the main point of contact for in-person participants receiving travel arrangement support; provide in-person support for civil society organizations at the Midpoint moment event in NYC.
Support the monitoring of CSOs and youth participation.
Process payment of goods and services as per approved contracts and required activities;
Provide substantive inputs and recommendations to the preparation of procurement plans;

Contribute to knowledge sharing

Ensure effective information flow, communication and coordination with relevant UN Women units.

Provide any other support as requested by the supervisor.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

FUNCTIONAL COMPETENCIES:

Good knowledge of operations, finance, human resources, administrative and financial rules and regulations;
Ability to administer and execute administrative processes and transactions;
Ability to extract and interpret data;
Ability to manage business processes re-engineering, and implementation of new systems;
Ability to perform work of confidential nature and handle a large volume of work;
Strong IT skills;
Ability to prioritize work and to multi-task;
Ability to handle web-based management systems.
Good knowledge of UN operations, structure and administrative procedures.
Ability to work as part of a team and independently;
Detail oriented;

Required Skills and Experience

Education and certification:

Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR or related field is required.

Experience:

3-5 years of progressively responsible experience in administration, finance, procurement, human resources or logistic support services at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
Experience liaising with diplomatic personnel and UN organizations is an advantage
Professional background in programming/projects management is an asset

Language Requirements:

Fluency in English is required. Working knowledge of another official UN language is an asset.