The Food and Agriculture Organization of the United Nations (FAO) is an intergovernmental Organization with more than 192 member countries. Since its inception, FAO has worked to alleviate poverty and hunger by promoting agricultural development, improved nutrition and the pursuit of food security - defined as the access of all people at all times to the food they need for an active and healthy life. 

To achieve its goals, FAO cooperates with thousands of partners worldwide, from farmers’ groups to traders, from non-governmental organizations to other UN agencies, from development banks to agribusiness firms (further and more detailed information on FAO can be found on the internet site:

Since 2002, the FAO Coordination Office for the West Bank and Gaza Strip (WBGS) has supported the preparation for, and response to, food and agricultural threats and livelihood emergencies in the WBGS through emergency relief, rehabilitation and revitalization of productive capacity. FAO interventions help protect access and entitlements of Palestinian farming households to land, water, services and markets. Such interventions are essential to enhance overall food security, reduce dependency on relief assistance amongst vulnerable Palestinians and contribute to institution building. 

Under the overall supervision of the FAO WBGS Head of Office, the general supervision of the Operations Officer and direct supervision of the Procurement Assistant, the incumbent will perform procurement functions in line with the requirements and structure of the organization. The incumbent will work in close collaboration with FAO operations, finance and programme and projects’ staff and with FAO HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

The incumbent will perform the following duties and tasks:  

• Carries out and supports the procurement functions and processes including preparation of Expression of Interests “EOIs”, Request for Quotations “RFQs”, Invitation to Bids “ITBs” and/or Request for proposals “RFPs”, receipt of quotations, bids or proposals, their tabulation, preliminary evaluation in full compliance with FAO rules and regulations;

• Ensures tracking of all procurement processes up to delivery, acceptance and payment, and follows up with the requesting project units on their procurement requisitions, ensuring that all requirements are met;

• Prepares procurement plans for the office and projects and ensures their implementation and monitoring and conducts regular monthly meetings with project managers to update them;

• Ensures full compliance of procurement activities with UN/FAO rules, regulations, policies and strategies;

• Prepares submissions to FAO Local Procurement Committee (LPC);

• Drafts and prepares purchase orders, low value purchase orders, contracts, Long Terms Agreements - LTAs, and Letters of Agreement - LOAs;

• Ensures funds availability in consultation with the projects’ managers prior to lunching the tenders;

• Ensures that the invoices/payment requests are received, properly certified and that payment packages include all needed supporting documents for the Finance Unit to process the payment(s);

• Prepares updates on Lease Agreements (LAs), Letters of Agreement (LoAs) and Memorandums of Understanding (MoUs) and keeps track of their payment schedules;

• Prepares the related procurement justifications and notes for the files when and as needed;

• Updates all procurement monitoring and tracking sheets as needed;

• Maintains the updates of the suppliers and vendors’ database; prepares vendor forms for suppliers and contractors and assists them in filling them and in registering in the UNGM;

• Maintains the filing and archiving system in the Procurement Unit; 

• Performs other duties as and when required.


FAO Core Competencies:

• Demonstrates commitment to FAO’s mission, vision and values

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

• Results focused

• Teamwork

• Communication

• Building effective relationships

• Knowledge sharing and continuous improvement.

Functional Competencies:

a) Knowledge Management and Learning

- Promotes a knowledge sharing and learning culture in the office,

- Actively works towards continuing personal learning and development in one or more practice, areas, and acts on learning plan and applies newly acquired skills.

b) Development and Operational Effectiveness

- Ability to perform a variety of specialized activities related to administrative management, including formulating procurement budgets, maintaining procurement monitoring sheets and plans;

- Sound knowledge of procurement rules and regulations;

- Ability to provide input to business processes re-engineering, implementation of new system.

c) Leadership and Self-Management

- Adopts a client oriented approach;

- Consistently approaches work with energy and a positive, constructive attitude;

- Remains calm, in control and good humor even under pressure;

- Demonstrates openness to change;

- Responds positively to feedback and differing points of view.

Required Skills and Experience


Bachelor's degree in Business or Public Administration, Economics, Social Sciences or a related field.


Three years of relevant experience in procurement at the national or international level is required.

Work experience with International and/or UN agencies is desirable. 

Language Requirements:

Arabic mother tongue and working knowledge of English.

Knowledge of Hebrew is desirable.


• Very good interpersonal and communication skills. 

• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web-based management systems is desirable.

• UNDP Procurement Certification is an asset (CIPS 2).



UNDP P11 form (new Personal History form) ( ensure to upload both CV and P-11 as one document as the system will only allow one attachment.