Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women South Africa Multi-Country Office (MCO) covers SACU countries: Botswana, Lesotho, Namibia, South Africa and Swaziland.

UN Women is collaborating with the Department of Women, Youth and Persons with Disabilities (DWYPD) to enhance socio-economic transformation of women, youth, and persons with disabilities in South Africa. The DWYPD is mandated to lead on socio-economic transformation and the empowerment and participation of women, youth, and persons with disabilities through mainstreaming, advocacy, monitoring, and evaluation.

Women Economic Assembly (WECONA) is a catalyst platform for women owned/managed/led businesses/enterprises, anchored on collaboration between Government, private sector, and civil society. It is an ongoing initiative and a preventative measure against gender-based violence and femicide aimed at preventing the scourge by encouraging women to be economically active.UN Women South Africa Multi Country Office is providing technical support to the Department of Women, Youth and Persons with Disabilities (DWYPD).

Duties and Responsibilities

Provide advanced administrative and logistical support to the formulation and management of programmes:

• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances.
• Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations.
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management.
• Review programme data from programmes/ projects.
• Identify sources, and gather and compile data and information for documents, guidelines, speeches, and position papers.

 Provide advanced administrative support to the financial management of the Programme Unit:

• Prepare budget revisions and determine unutilized funds and the operational and financial close of a project.
• Review financial reports.

Provide advanced administrative support to the Programme Unit:

• Oversee all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions.
• Oversee travel arrangements for the Programme Team, including travel requisitions and claims.
• Prepare public information materials and briefing packets.
• Liaise with high level officials on administrative issues.
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials

Provide administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements; follow up on contributions within the SAMCO resource mobilization efforts.
• Organize, compile and process information from donors for SAMCO, and programme team, as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing:

• Support synthesis of lessons learnt, and best practices related to programme management and finance.
• Coordinate the organization of training for the office staff and partners on programme and operations related issues.

 Any other emerging project related responsibilities that will be agreed upon with the Programme Specialist.

Key Performance Indicators:

• Timely and accurate support to events, workshops, and missions.
• Full compliance of administrative activities with UN Women rules, regulations, policies, and procedures.
• Timely recording of overall programme unit finances.
• Timely and accurate tracking of data for management and donor purposes.
• Quality maintenance of internal systems.
• Quality background and presentation materials.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and  Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

• Strong knowledge of programme management.
• Ability to create, edit, synthesize, and present information in clear and presentable formats.
• Ability to administer and execute administrative processes and transactions.
• Ability to provide input to business process re-engineering, elaboration, and implementation of new data management systems.
• Ability to manage data, documents, correspondence and reports information and workflow.
• Excellent financial and budgeting skills.
• Excellent IT skills.

Required Skills and Experience

Education and certification:

• Completion of secondary education required.
• Bachelor’s degree in business or Public Administration or related fields is an asset.

Experience: 

• At least 6 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages.
• Proven knowledge and experience in working on women economic empowerment and transformation.
• Experience in supporting a programme team.

Language requirements: 

• Fluency in English is required; 
• Knowledge of the other UN official working language is an asset. 

Note:

Please note that applications without a completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

UN Women Personal History form (P-11) can be downloaded from http://www.unwomen.org/en/about-us/employment

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, colour, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, colour, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)