UN WOMEN Jobs - 113133- Programme and Partnerships Assistant (For Thai Nat

Programme and Partnerships Assistant (For Thai National Only)

Advertised on behalf of

UN WOMEN

Location :

Bangkok, THAILAND

Type of Contract :

Service Contract

Starting Date :

17-Aug-2023

Application Deadline :

02-Aug-23 (Midnight New York, USA)

Post Level :

SC-5

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

1 year extendable based on performance and budget availability

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Programme and Partnerships Assistant works with and provides support to the Humanitarian DRR and Climate Programme Team and External Relations unit in the development and implementation of the programme/unit delivery. The Programme and Partnerships Assistant will provide effective support and assistance to the team to ensure smooth programme implementation and effective unit operations in line with UN Women rules and regulations.

Duties and Responsibilities

Summary of Key Functions:

Programme/External Relations Unit Management Support
Financial Management Support
Administrative Support
Support resource mobilization
Support knowledge building and knowledge sharing?

1. Programme/External Relations Unit Management Support

Provide programme and administrative support to the programme team/unit in the preparation of various programme or partnerships documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
Provide administrative support in the preparation of the recruitment process for consultancy positions for the team, processing contracts in accordance with HR and Procurement rules and regulations and regularly monitor their contracts
Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme unit.
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, and other material as required.
Assist the programme team/unit in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
Help the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources.

2. Financial Management Support

Use Quantum to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project.
Create requisitions in Quantum for receipt of goods and services, including making budget check for requisitions, POs and vouchers.
Support the programme team/unit in the financial management of the project.
Organize, compile and process information from the donor(s) as well as from the programme team, and keep track of the information through databases and e-filing.
Support the programme team in the tracking of and reporting on mobilized resources.

3. Administrative Support

Provide administrative support to the programme team/unit in the organization of events, meetings and workshops, etc.
Make travel arrangements for the programme team/unit and project staff, including preparation of travel requisitions and claims.
Draft non-substantive correspondence.
Maintain and organize up-to-date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials.
Create and maintain files of correspondence/documents and electronically received information, and ensure up-to- date filing. Maintain both hard copies and electronic copies of the office records and reference files on various subjects.
Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

4. Supports resource mobilization focusing on achievement of the following results:

Review of contributions agreement, managing contributions in Quantum.

5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/projects staff on programme.
Contributions to knowledge networks and communities of practice.

Impact of Results

The key results will have a positive impact on the efficiency of the programme team/unit and contribute to timely delivery of the project/unit’s services. Accurate data entry and tracking, proactive follow-up on commitments, and clear presentation of information ensure proper programme implementation and unit service delivery.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies:

Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the programme team, including logistical support.
Strong organizational, HR, finance, and event management skills with the ability to work in a fast-paced environment;
Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems.
Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality.
Ability to organize and complete multiple tasks by establishing priorities.
Ability to handle a large volume of work, also under time constraints.
Ability to establish, build and sustain effective relationships with clients, donors, demonstrating understanding of client's /donor’s perspective; anticipates client needs and addresses them promptly.
Ability to administer and execute financial processes and transactions.
Ability to manage data, documents, correspondence and reports information and workflow.

Required Skills and Experience

Education:

Completion of secondary education is required.
University degree (or equivalent) in Business or Public Administration or related field is an asset. Thai national only.

Experience:

5 years of progressively responsible experience with administrative tasks, procurement, including HR and financial management.
Experience in working in a computer environment using multiple office software packages. Experience in working with Quantum is an advantage.
Work experience in administrative support of development programme/project is an advantage.
Work experience within the UN system is an asset.

Language Requirements:

Fluency in English and Thai is required.
Working knowledge of another UN official language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)