UN WOMEN Jobs - 113173- Programme Associate, EVAWG USAID (Open for Egyptia

Programme Associate, EVAWG USAID (Open for Egyptian Nationals and Residents Only)

Advertised on behalf of

UN WOMEN

Location :

Cairo, EGYPT

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

25-Jul-23 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

One Year, Extendable Based on Performance and Budget Availability

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Ending gender-based violence against women and girls, including harmful practices, has been a clear and committed priority of the Government of Egypt. There have been gains in terms of gradually evolving legislative frameworks and increased national-level awareness about the prevalence of gender-based violence and the legislative provisions to protect individuals from harm. The most significant gains in recent years have been the establishment of core essential services for women and girls escaping violence. These gains and investments are important, but so are the demands.

Building on over 20 years of investments, partnerships and technical expertise, UN Women Egypt Country Office (ECO)’s Portfolio works with national stakeholders in strengthening the capacity of duty-bearers to provide quality essential services for survivors of violence in an integrated and coordinated manner. In this regard, UN Women supports the provision of shelters, legal aid, and psycho-social support for survivors of violence. UN Women also supports advancing positive social norms, attitudes, and behaviors at the individual and community level; and establishing and operating safe and economically viable public spaces for women and girls who are empowered to access and use them.

In partnership with the Government of Egypt, UNFPA, and funded by USAID, UN Women is launching a new five-year Programme with two main components a) strengthening the enabling environment for the prevention of all forms of gender-based violence against women and girls; and b) adapting and supporting the scale up of proven national and local services and interventions that prevent, protect, and respond to violence against women and girls through a coordinated response and integrated quality of care under the existing national referral pathways. Under the two components of the Programme, priority will be given to local-level capacity strengthening through national-to-local partnerships between and among the Government of Egypt, civil society organizations and community-based organizations.

Reporting to the Programme Specialist heading the UN Women ending violence against women and girls portfolio and working closely with the Programme Analysts in the unit, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations and as per the requirements of the USAID financing agreement. The Programme Associate contributes to research, financial management, and Programme implementation including providing necessary operational, administrative, and programmatic support. The Programme Associate works in close collaboration with the operations, Programme and projects’ staff in the UN Women Egypt CO and Regional Office as required for resolving complex finance-related issues and exchange of information.

Objective

The Program Associate will be responsible for providing advanced administrative and logistical support to the formulation and management of the USAID-supported Programme on ending gender-based violence against women and girls, in accordance with UN Women policies and procedures.

Duties and Responsibilities

Provide administrative and logistical support to the formulation and management of programmes

Provide administrative support in the preparation of Programme work plans, budgets, and proposals on Programme implementation arrangements;
Provide technical guidance to the UN Women Egypt Country Office (ECO) and executing agencies on routine delivery and reporting of Programme supported activities and finances;
Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
Review Programme data from programmes/ projects for the ECO website;
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches, and position papers.

Provide administrative support to the financial management of the Programme Unit

Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
Review financial reports; prepare non-PO vouchers for development projects;
Process payment for consultants;
Maintain internal expenditures control system;
Create requisitions in Quantum for development projects; register good receipts in Quantum;
Assist in the preparation and follow up of cost-recovery bills in Quantum.

Provide administrative support to the Programme Unit

Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Assemble briefing materials and prepare power-point and other presentations.

Provide administrative support to Resource Mobilization

Prepare cost-sharing and other agreements; follow up on contributions within the ECO resource mobilization efforts;
Organize, compile, and process information from donors, ECO, and Programme team, as inputs to various databases and documents.

Facilitate knowledge building and knowledge sharing

Provide administrative support synthesis of lessons learnt and best practices related to Programme management and finance;
Provide administrative support to the organization of training for the office staff and partners on Programme and operations related issues.

Competencies

Key Performance Indicators:

Timely and accurate support to events, workshops, and missions;
Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
Timely recording of overall Programme unit finances;
Timely and accurate tracking of data for CO management and donor purposes;
Quality maintenance of internal systems.

Core Values:

Respect for Diversity;
Integrity;
Professionalism.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

Good knowledge of Programme management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong financial and budgeting skills;
Strong IT skills.

Required Skills and Experience

Education and Certification

Bachelor’s degree or equivalent in finance, business or public administration, international development, social sciences or a related field is required;
A Secondary Education degree in combination with three additional years of qualifying experience may be accepted in lieu of the bachelor’s university degree.

Experience

At least 6 years of experience in project management cycle or relevant professional experience in administration, programme support service and finance, is required; or at least 3 additional years of work experience with a Secondary Education degree in lieu of the Bachelor’s university degree may be accepted;
Experience in working in a computer environment using multiple office software packages, is required;
Experience in the use of Quantum is an asset;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required;
Experience in general office support and project management is desirable;
Very good organizational skills;
Previous experience in the UN system is considered an asset.

Language Requirements

Fluency in English and Arabic is required;
Knowledge of the other UN official working language is an asset.

Application: Incomplete submission can be a ground for disqualification.

Interested Individual Candidate must submit the following documents/information to demonstrate their qualifications:

((ESSENTIAL)) Completed and Signed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment; make sure that you provide a valid email address for future communications, and
A cover letter with a brief presentation explaining your suitability for the vacancy;

The above-mentioned documents MUST BE merged in a standalone file including all them, since the online application submission does only permit to uploading one file per application.

You can merge your documents by using Online resources.

Incomplete submission can be a ground for disqualification. Make sure that you provide a valid email address for future communications.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)