Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.
The following documents shall be required from the applicants:
Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.
The United Nations Capital Development Fund (UNCDF) makes public and private finance work for the poor in the world’s 46 least developed countries. With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development.
UNCDF strategy ‘Leaving no one behind in the digital era’ is based on over a decade of experience in digital finance in Africa, Asia and the Pacific. UNCDF recognizes that reaching the full potential of digital financial inclusion in support of the Sustainable Development Goals aligns with the vision of promoting digital economies that leave no one behind. For further detail on UNCDF strategy, refer to https://www.uncdf.org/article/4931/global-strategy-leaving-no-one-behind-in-the-digital-era
Duties and Responsibilities
Training Development and Delivery:
- Develop comprehensive training materials outlining step-by-step guidelines on Travel Request (TR) creation and post-mission closure processes.
- Conduct thorough training sessions for new Travel Arrangers and Travel Processors in UNCDF, ensuring all members are well-versed in TR creation and closure procedures.
- Coordinate compliance of UNCDF to UNDP travel policies and guidelines, ensuring compliance with organizational standards and cost-efficiency. Enforce travel policies, monitor compliance, and conduct regular audits to identify and address policy violations. Provide guidance and training to employees on travel policy adherence.
- Oversee travel arrangements for employees, including booking flights, transportation, and other travel-related services, ensuring a seamless travel experience.
Expense Management (Submission and Reconciliation):
- Implement effective expense management processes, including the review, approval, and reimbursement of travel expenses. Ensure accurate record-keeping and adherence to budgetary constraints.
- Coordinate the submission of UNCDF overall reconciliation reports to UNDP and GSSC, focusing on Purchase Order (PO) closure and reporting. This includes 2023 Year-end Financial Closing (Travel, Requisitions and POs for Inclusive Digital Economies (IDE) Practice of UNCDF).
- Ensure accuracy and completeness in all submissions, addressing any discrepancies promptly.
Weekly Dashboard Reports:
- Manage the creation and maintenance of a travel dashboard for UNCDF.
- Coordinate the generation and distribution of weekly dashboard reports highlighting incomplete Travel Requests (TRs) and Travel Claims (TCs) across UNCDF teams.
- Implement corrective actions based on audit recommendations to ensure compliance and process improvements.
Quality Assurance and System Testing:
- Conduct regular testing for ongoing development of UNALL/QUANTUM links and Travel Request (TR) module improvements, including the 2023 Third Quarter and 2024 First Quarter UNall Travel User Acceptance Testing for IDE.
- Provide feedback on system enhancements, collaborating with the IT team to optimize the functionality of travel-related modules.
- Manage low- and high-level procurement cases for the IDE practice at UNCDF. Develop and implement procurement strategies to optimize costs, enhance supplier performance, and ensure timely delivery of goods and services. Align procurement activities with UNCDF organizational objectives.
- Collaborate with finance and other departments to establish procurement budgets, monitor expenses, and implement cost-saving initiatives. Ensure procurement activities are within budgetary constraints.
- Coordinate procurement activities adhere to UNDP requirements and ethical standards. Ensure compliance with organizational standards and cost-efficiency.
- Provide feedback on system enhancements, collaborating with the IT team to optimize the functionality of procurement-related modules.
- Ensure cross-functional collaboration with other departments such as finance, legal, and operations to align procurement and travel activities with overall organizational goals. Foster effective communication and collaboration across teams.
- The Procurement and Finance Specialist reports to the Programme Management Specialist of IDE UNCDF.
LEVEL 2: Scale up solutions and simplifies processes, balances
speed and accuracy in doing work
LEVEL 2: Offer new ideas/open to new approaches, demonstrate
LEVEL 2: Go outside comfort zone, learn from others and support
Adapt with Agility:
LEVEL 2: Adapt processes/approaches to new situations, involve
others in change process
Act with Determination:
LEVEL 2: Able to persevere and deal with multiple sources of
Engage and Partner:
LEVEL 2: Is facilitator/integrator, bring people together,
Enable Diversity and Inclusion:
LEVEL 2: Facilitate conversations to bridge differences, considers
in decision making
Cross-Functional & Technical competencies (insert up to 7 competencies)
The ability to acquire goods, services or
works from an outside external source
Administrations and Operations
Travel Policy and procedures
Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related
Required Skills and Experience
Min. Academic Education
Min. years of relevant Work experience
Desired additional skills and competencies
Required Language(s) (at working level)