Background
United Nations Development Programme (UNDP) is the UN's global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with them on their own solutions to global and national development challenges.
UNDP's Flagship Portfolio on SDG16 on Peace, Justice and Strong Institutions (henceforth, the "portfolio"), aims to address governance deficits and strengthen the effectiveness of key institutions to deliver people-centered services. It also aims to build the space, capacity and trust for excluded and vulnerable groups to participate and inform policy and decision-making, so that it meets their specific needs and interests. The team will comprise of individuals with a wide set of skills and knowledge, including complementary technical expertise on inter-linked thematic areas of programming, and on monitoring, evaluation, knowledge management, communications and operations.
Under the overall guidance of the Portfolio Coordinator - SDG 16 portfolio and with the direct supervison of the Technical Specialist, the Programme Assistant is responsible for assisting the day-to-day administrative, financial and procurement related programme activities of the different projects under the portfolio, in accordance with UNDP rules and regulations.
Duties and Responsibilities
- Support the Technical Specialist to advance the agendas within the SDG16 Portfolio.
- Support the preparation and updating of project work plans, budgets, briefs, reports and other documents as necessary.
- Support organisation and coordination of meetings, training sessions, workshops, project events and prepare minutes as required.
- Ensure the timely and smooth implementation of the project.
- Maintain communication with stakeholders within the relevant government institutions pertaining to the project's scope of work.
- Assist knowledge building and sharing project processes by documenting lessons learnt, best practices and challenges.
- Maintain forward schedule of deadlines, meetings, workshops and proactively work towards that schedule.
- Supports research on relevant topics.
- Advances reporting, communications and visibility.
- Coordinates the timely submission of progress reports and assists with data entry, and the preparation of charts, graphs, and periodic progress reports.
- Support project and programme implementation through design of intervention together with the Technical Specialist and preparation of Terms of References for consultants and Service Providers.
- Perform any other tasks assigned by the supervisor.
Competencies
Core | ||||||||||||||||||||||
Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline | |||||||||||||||||||||
Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements | |||||||||||||||||||||
Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback | |||||||||||||||||||||
Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible | |||||||||||||||||||||
Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident | |||||||||||||||||||||
Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships | |||||||||||||||||||||
Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination | |||||||||||||||||||||
Cross-Functional & Technical competencies
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Required Skills and Experience
Min. Education requirements |
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Min. years of relevant work experience |
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Required Skills |
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Desired skills in addition to the competencies covered in the Competencies section |
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