UN WOMEN Jobs - 116904- Procurement Analyst

Procurement Analyst

Advertised on behalf of

UN WOMEN

Location :

Kabul with travel to Provinces

Type of Contract :

TA International

Starting Date :

Application Deadline :

24-Aug-24 (Midnight New York, USA)

Post Level :

P-2

Duration of Initial Contract :

364 days

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of gender equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. It is essential that Afghan women and girls can continue to shape the future of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to placing them at the center of the global response to the crisis in Afghanistan.

UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs and priorities of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action, (2) Ending Violence Against Women, (3) Women’s Economic Empowerment, and (4) Women, Peace and Security. UN Women Afghanistan operates through its main office in Kabul and five sub-offices located in the provinces Balkh, Bamyan, Herat, Kandahar and Nangarhar. Reporting to the Deputy Country Representative - Operations, and under the overall guidance of the Country Representative, the Procurement and Administration Specialist will support the UN Women Afghanistan Country Office senior management team to ensure oversight responsibilities for all aspects of the Afghanistan CO operations, in particular strategic procurement and logistical services, administration, and common services consistent with UN Women rules and regulations. Additionally, the post incumbent will contribute to providing advice and support to the Country Representative, on demand, on matters of organizational efficiency and effectiveness with the aim of ensuring: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized.

Under the functional oversight and matrix reporting of the Chief of Procurement in Headquarters and the Regional Procurement Specialist and the daily supervision of the Procurement and Administration Specialist, the Procurement Analyst will provide support on management of procurement and promotes a strategic approach to sourcing within the country in all areas from procurement process of goods and services, procurement contracts and long-term agreements. This support role is designed to add value and effectiveness to the management of procurement within UN Women Afghanistan country office and to help ensure all accountabilities and duties are reflected in this overarching principle. The Procurement Analyst will ensure that procurement process in the country aligns with UN Women goals, plans and strategies while complies with procurement policies and guidelines. The incumbent will act as a focal point for Local Procurement Review Committee in ensuring compliance of procurement with corporate guidelines. S/he will keep the track of compliance issues within the country office that require the attention of the senior management team.

Duties and Responsibilities

Support on execution of procurement transaction including guidance for strategic sourcing across the country office.

Facilitate and coordinate the development of the procurement plan including the development of Request for Quotations (RFQ), Request for Proposals (RFP), Invitation to Bid (ITB) for country office and sub-offices;
Support full cycle of acquisition of goods and services for UN Women Afghanistan Country Office and projects following established corporate procedures, beginning with development of Terms of Reference, negotiation, evaluation, and awarding contract orders.
Provide technical guidance on the preparation of procurement plans and implementation of the plan of UN Women Afghanistan Country Office and its sub-offices;
Contribute inputs to implementation of procurement activities and ensure Gender Responsive Procurement (GRP) principles are accounted;
Act as focal point for Local Procurement Review Committees (L-PRC)

Support the procurement business processes mapping and elaboration and implementation of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the procurement in coordination;
Analyse and propose cost saving and reduction strategies in the country office, programme presence offices and the country at large;
Conduct periodic spend analyses to support the development of country category management strategy, which shall account for establishment of long term/strategic relationships with key suppliers for recurring supplies and services;.

Monitor implementation of procurement plan and provide support to programme on the execution of the plan

Consolidate procurement requirements according to the approved procurement plan and provide proactive support to Programme unit on the implementation of procurement plan.
Develop a proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance of UN Women rules and regulations;
Provide initial review of Procurement Review Committee submissions to ensure completion of documents and quality assurance.
Implement the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched including undertake timely corrective actions on POs with budget check errors and other problems;

Support on development of sourcing strategy and execution of e-procurement tools.

Develop and manage a roster of suppliers, elaborate supplier selection and evaluation, quality and performance measurement mechanism.
Keep abreast of on-going LTAs and promote the use of LTAs in the country;
Perform procurement case manager role in Quantum and related ERP systems;
Liaise with UN Procurement Working Group to ensure BOS and CIMS data are up to date.
Participate in inter-agency activities related to procurement and administrative issues;
Represent as alternate member of inter-agency working group on procurement related issues and ensure UN Women’s interests are reflected in common system activities
Implement Gender Responsive Harmonized Procurement approach

Contribute to knowledge sharing between the CO and the Regional Office

Identify and share procurement best practices;
Support team on capacity building programme for staff in UN Women Afghanistan Country Office;
Support development and management of GRP-related practical tools, knowledge materials and guidelines for dissemination among UN Women and its partners
Support the development of training materials, webinars and other education materials;
Contribute to knowledge networks and communities of practice;

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

Strong knowledge of operation, procurement, logistics and administration
Basic knowledge of finance, human resources, ICT, and security systems and processes
Ability to provide advice and support;
Ability to lead formulation and monitoring of management projects;
Ability to handle confidential information
Good negotiating skills
Strong IT skills.

Required Skills and Experience

Education and certification:

Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset.

Experience:

At least 2 years of progressively responsible experience at the national or international level or at a Country level, in procurement working on complex procurement operations in multilateral/international organizations.
Experience with preparation of tender documents, management of procurement processes, bid evaluation and contract management required.
Knowledge and Experience Implementing Gender Responsive Procurement and demonstrated understanding of the role of public procurement as an accelerator to achieve the Sustainable Development Goals (SDGs) at country, regional and global levels is required.
Experience in working in a computer environment using multiple office software packages is required.
Experience in handling of web-based management systems and ERP systems, preferably Oracle Cloud, is required.
Work experience in the UN system is desirable.

Language Requirements:

Fluency in English are required.
Knowledge of the other UN official working language is desirable (French, Arabic, Chinese, Russian or Spanish).

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from Application and recruitment process | About us: Careers at UN Women | UN Women – Headquarters Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)