Background

United Nations Entity for Gender Equality and Empowerment of Women (UN Women), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

One of the programme priorities of UN Women for Ethiopia is enhancing women’s leadership at all levels and their political participation under the theme women in leadership and governance. In this area, UN Women at the global level works to build capacity of women leaders and political candidates, sensitize the public on gender equality and the rights of women to have equal share in leadership positions and encourage constitutional reforms to ensure that women enjoy their political rights in equal footing with men. 

UN Women Ethiopia’s ‘Increased Participation and Effective Representation of Women in Leadership in Ethiopia: The Road to Equitable Development’ program (2022-2026) aims at contributing to the overarching goal: ‘Women fully and equally participate in leadership and decision-making and women and girls benefit from gender-responsive governance’ by addressing multifaceted barriers that hinder women including young women and women with disabilities from equally and effectively participating in public and political life as leaders and decision makers. It also aims to contribute towards gender responsiveness of key democratic and governance institutions including parliament and regional councils, local governments, political parties, and electoral management bodies in Ethiopia. The programme is designed to advance UN Women Strategic Plan (2022-2025) Impact area one ‘Governance and participation in public life’, to support Ethiopia towards achievement of SDG Goal 5, Target 5.5; Goal 16, Target 16.7. The programme is in line with United Nations Sustainable Development Cooperation Framework UNSDCF (2020-2025) in Ethiopia, particularly with Outcome 1 and Outcome 2; and UN Women Strategic Note (2021- 2025) and Government of Ethiopia’s 10-year Perspective Plan (2020/21-2029/30) that aspires to bring women at the centre of the country’s development.

About the Position

In order to support the implementation of its program UN Women is seeking to hire a Program Associate.  Reporting to the WILG Programme Specialist and under the supervision of the Deputy Country Representative, the Programme Associate works with and provides support to members of the programme team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  The Programme Associate contributes to financial management, and programme implementation including providing necessary operational, administrative, and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff as required for resolving complex programme-related issues and exchange of information.

Duties and Responsibilities

Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Prepare terms of references, inter office memos, briefs to support the implementation of program activities.
• Identify sources, gather, and compile data and information for documents, guidelines, speeches, and reports.

Provide administrative support to the financial management of the WILG Programme Unit 

• Follow up with projects on quantum, prepare budget revisions and submissions.
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports and finalize FACE forms.
• Create requisitions in quantum to enable the procurement of various good and services.
• Facilitate payments by closely working with procurement and finance units.

Provide administrative support to the WILG Programme Unit

• Facilitate and oversee all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions.
• Support with travel arrangements for the Programme Team, including travel plans, requests, and claims on UNALL.

Provide monitoring and coordination support to the WILG Programme Unit

• Follow up with local partners on implementation of activities, including the monitoring of work plans and activities.
• Closely work with the programme teams to facilitate the preparations and implementation of field activities, events, assessments.
• Support the production of any material including knowledge products needed for information purposes.
• Follow up on operations, day to day management and delivery of the activities and facilitation of knowledge sharing.
• Provide timely collection of data for reporting purposes.

Perform other duties as may be directed by the supervisor.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong knowledge of programme financial management.   
• Ability to create, edit, synthesize, and present information in clear and presentable formats. 
• Ability to administer and execute administrative processes and transactions. 
• Ability to manage data, documents, correspondence and reports information and workflow.
• Excellent financial and budgeting skills
• Excellent IT skills.

Required Skills and Experience

Education 

• Bachelor’s degree in law, social sciences, Business or Public Administration, development studies or other relevant degrees

Experience

• At least one year of experience working in the projects related with human rights and gender equality.
• Experience in using multiple office software packages.
• Good interpersonal, networking and communication skills.
• Computer skills (i.e. Word, Excel, PowerPoint, social media, and others)
• Experience in the UN system is an asset

Language

• Fluency in English and Amharic is required.
• Knowledge of the other UN official working language is an asset

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided?on the basis of qualifications, competence, integrity and organizational need. 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. 

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)