Background

With offices in Copenhagen, Kuala Lumpur, Dakar, Amman, Panama City and Istanbul, the Global Shared Services Centre (GSSC) services over 180 countries, 40,000 personnel and more than 70 other UN Agencies and Organizations. Through its functional service lines, the BMS/GSSC ensures high quality and timely delivery of human resources and financial services as well as information and innovative tools to its various clients and stakeholders.

The BMS/GSSC is led by the Director, who reports to the Director of Bureau for Management Services (BMS). Reporting to the Finance Specialist/Analyst, the Finance Associate works collaboratively within the BMS/GSSC Finance Service Delivery Teams with a client-oriented approach.

Duties and Responsibilities

1. Ensures administration and implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UN/UNDP rules and regulations of financial processes.
  • Preparation of relevant reports and audit follow up; implementation of the effective internal control framework.
  • Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Finance in consultation with the direct supervisor and office management.
  • Ensures financial records are in compliance with SOPs, IPSAS and  UNDP Financial Rules and Regulations.

 

2. Provides accounting and finance support to Country Offices (COs) and performs various analysis functions focusing on achievement of the following results:

  • Proper review/validation of the supporting documents for advance requests by UN Agencies  and  the expenditures submitted on the Project Delivery Reports (PDRs), under the Project Clearing Account (PCA) modality.  
  • Timely follow up with COs on pending information on processing donor refunds and project financial closure.
  • Respond to UNALL and email communications from COs regarding the tasks assigned.
  • Ensures proper adherence to Service Level Agreement (SLAs) contribute to the evolution of services proposed by GSSC and the establishment of a continuous improvement environment.
  • Perform accounting tasks such as creating credit memos, analyzing account payables and pending project financial closure cases.
  • Conducts accounts analysis between sub-system and General Ledger (GL) in the ERP system (Quantum), to prepare accounts reconciliations, identify differences and take corrective actions.
  • Assist in the implementation of accounting, closing calendars, audit requirements and quarterly, bi-annual and year-end certifications.
  • Support the implementation of the Internal Control Framework.
  • Other tasks as assigned.

 

3. Ensures facilitation of knowledge building and knowledge sharing in the Finance Unit focusing on the achievement of the following results:

  • Support the organization of training for staff in the Finance Stream.
  • Synthesis of lessons learned and best practices in Finance.
  • Facilitate knowledge building and knowledge sharing in the Finance Unit as requested by the supervisor.
  • Sound contributions to knowledge networks and communities of practice.

Competencies

 

Core

Achieve Results:

LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:

LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility:

LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination:

LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:

LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion:

LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

 

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Finance

Audit (General)

  • Understands how regulations and professional standards in internal and external audit underpin audit work in the public services.
  • Understands the key stages of audit work, including planning, documentation, testing and reporting. Ability to examine and verify accounts and records.
  • Understands wider mechanisms for assurance and scrutiny.
  • Understands the law and best practice relating to anti-bribery and corruption controls and the fraud risks faced by public bodies.

 

Finance

Accounting (General)

  • Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.

Finance

Financial planning and budgeting

  • Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting

Finance

Financial reporting and analysis

  • Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. 
  • Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

Business Development

Knowledge

Generation

  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Business Direction and Strategy

Business Acumen

  • Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome.
  • Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.

Business Management

Operations Management

  • Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.
  • Knowledge of relevant concepts and mechanisms.

 

Required Skills and Experience

Min. Education Requirements:

  • Secondary Education including subjects or modules in Accounting and/or Finance. University Degree in Finance or Accounting is desirable.

Min. Years of Relevant Work Experience

  • Minimum 6 years with secondary school education or 3 years with a Bachelor’s Degree, of relevant experience in Finance and/or Accounting.

Required Skills:

  • Experience in the usage of computers and MS Office packages
  • Advanced knowledge of spreadsheet and database packages
  • Hands-on experience with CRM or ERP, preferably with Oracle
  • Knowledge of IPSAS and/or IFRS

Required Language(s):

  • Fluency in English. Knowledge of any other UN languages is desirable.

Professional Certificates:

  • A professional accounting qualification from an internationally accredited institute of accountancy is desirable.

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