Historique

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

The project “Disaster Risk Reduction Guided Rehabilitation and Reconstruction” (DRR-RR) is designed to support the GOI establish recovery (rehabilitation and reconstruction) planning and implementation processes that are based on disaster risk reduction (DRR) principles and in line with the GOI adopted HFA-DRR.  The DRR-RR immediate development objective is to “strengthen the capacity of GOI national and local government agencies to manage and implement gender sensitive, pre and post-disaster recovery planning processes and practices based on disaster risk reduction principles”.

The Disaster Risk Reduction Guided Rehabilitation and Reconstruction (DRR-RR) Project Assistant, hereinafter called as Project Assistant, will be appointed to assist National Project Manager in the day-to-day management of the project and PMU office operations. The Project Assistant specifically will assist the National Project Manager in the efficient and proper management of project activities respect to project administration, implementation, monitoring and reporting. The Project assistant will also assist in compiling information and other records about UNDP activities related to the project.

Devoirs et responsabilités

II. Functions / Key Results Expected

Summary of Key Functions:

  • Support to the implementation of project
  • Administrative and financial support to the PMU
  • Support to the facilitation collaboration with project partners
1.    Support the implementation of project focusing on achievement of the following results:
  • Provide assistance on preparation, collection, analysis and presentation of project work plans, and budgets proposal for implementation arrangements.
  • Conducting project implementation for the above tasks in line with CPRU monitoring requirement
2.    Provides effective support to the NPM to support DRR-RR project implementation focusing on the achievement of the following results:
  • Undertaking monitoring, evaluation and reporting on activities supported by the project, including activities undertaken by implementing partners;
  • Preparing regular updates on government’s activities and policies related to project components in order to facilitate awareness of Government’s needs and priorities;
  • Provision of a project budget details including monitoring, operational and financial closure of project;
  • Provide feedback and suggestions to National Project Manager on project related issues;
3.    Provides effective support to the PMU focusing on achievement of the following    results:
  • Provides administrative and secretarial support by assisting the team in developing project implementation plans including budget plans and procurement and recruitment plans in line with the project annual work-plan;
  • Assist the PMU in coordination and conducting project events (workshops, seminars, training and conferences): arrange logistics for the events, appointments and meetings; prepares correspondence to support project coordination with other parties
  • Maintenance of the internal expenditures control system that ensures that all processes are inline with project accountability.
  • Provide support related to data/information management (files, letters, reporting documents, etc.).
  • Facilitate data/information management including maintenance of filing system both electronic and physical (of relevant documents of DRR-RR Project).
  • Provides support for document collection and file maintenance; maintain a systematic filing system of key documents (in hard copy and soft copy) in line with audit requirements. Maintains an up-to-date list of contact addresses and other record systems as necessary.
  • Assist the PMU to prepare TORs, LOAs and other documents to facilitate the project implementation
5. Ensures facilitation collaboration with project partners focusing on achievement of the following results:
  • Facilitate the collaboration with partners and other actors on identifying priority activities for the project;
  • Facilitate the coordination and collaboration between UNDP and BNPB as well as other relevant government agencies on activities related to the project;
  • Help maintain productive working relationships with Governments, Non-Governmental institutions and other project partners;
  • Help promote the overall project strategy, objectives and activities to the stakeholders of DRR-RR Project;
6. Any other relevant duties as assigned by supervisor

III. Impact of Results

Successful implementation of project activities and timely delivery of project administrative and financial support and backstopping.  Proper facilitation in maintaining collaboration with project partners. Accurate and timely analysis, data collection and presentation of information to ensure proper project implementation


Compétences

IV. Competencies
Corporate Competencies
  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Treats all people fairly without favoritism
Functional Competencies
  • Experience working in close collaboration with both Governmental and non-governmental sectors;
  • Excellent communication, interpersonal and liaison skills;
  • Must be a proactive team player committing to enhancing and bringing additional value to the work of the team as a whole;
  • Highly developed administration and managerial skills;
  • Good skills on the use of IS/IT;
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Ability to work under-pressure and handle multi-tasking situations; and willingness and ability to travel to remote field sites.

Qualifications et expériences requises

V. Recruitment Qualifications

Education:   
  • Minimum university degree in Management, Public Administration, Sociology or other relevant field;
Experience:   
  • At least 5 (five) years professional experience in project finance and administration. Previous experience in development assistance or related work for donor organization, governmental institutions, CSO/NGO is a very strong advantage
Language Requirements:   
  • Excellent written and verbal communication skills in English and Indonesian





ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11


Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.