UNDP Jobs - 12674- Programme Officer for Aid Effectiveness (TMDF) (N

Programme Officer for Aid Effectiveness (TMDF) (National)

Location :

Jakarta, INDONESIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

15-Oct-09 (Midnight New York, USA)

Post Level :

SC-9

Duration of Initial Contract :

1 year SC (with possible extension)

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Democratic Governance, Regional Development and Poverty Reduction, Conflict Prevention and Recovery, and Environment and Climate Change. Besides the four priority areas, UNDP Indonesia is also engaged in crosscutting initiatives such as HIV/AIDS and gender equality.

I. Organizational Context

Background Information

Following the signing of Jakarta Commitment on 12 January 2009, Government of Indonesia (GOI) established the Aid for Development Effectiveness Secretariat (A4DES) within Bappenas in order to implement the aid effectiveness principles as articulated in the Paris Declaration and adapted to Indonesia’s country context. Shortly after its inception, A4DES developed the A4DE Program, which elaborates priority actions for implementation of the Aid for Development Effectiveness agenda. The Programme was formulated for strengthening the country ownership over the development process, improving mechanisms for the delivery and monitoring of the development results, and enhancing mutual and inclusive partnerships with the development partners.

The objective of the A4DES programme is to adopt a nationally owned and GoI-led development cooperation management process to achieve targeted development results in an environment of partnership, mutual trust, and mutual accountability in order to maximize the impact of aid on the country’s development. The A4DE program proposes to establish a “Trust Fund” to pool funds from the development partners for undertaking the activities of the first phase of implementation of the Jakarta Commitment during 2009-10 periods. In the beginning, an international institution would be appointed to manage the Fund and to facilitate capacity building for administration of a nationally-managed Trust Fund subsequently. For this purpose a Transitional Multi Donor Fund (TMDF) was established in order to set the structures and systems, and building national capacity to manage the nationally-led trust fund and support implementation of the A4DE Program for achieving the country’s Paris Declaration targets and laying the foundation for realization of the Jakarta Commitments, the Medium Term Development Plan priorities and the Millennium Development Goals.

Under the guidance of the Head of Planning Monitoring and Evaluation Unit, UNDP Indonesia and the supervision of the National Project Director, the Programme Officer will backstop the TMDF project to cover duties and activities to ensure that the operational implementation, communication and liaison with donors and stakeholders are carried out according to UNDP rules and regulations. Hence to provide high quality project implementation, ensuring accurate, timely and properly recorded/documented service delivery.

The Programme Officer will work in coordination with BAPPENAS, A4DE Secretariat, donors and staff and consultant of the project. She/he should ensure sound and accountable management of project finance, procurement and HR processes and its assurance according to UNDP Indonesia rules and regulations. The incumbent will be based in Jakarta.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

Facilitate implementation of TMDF programme strategies
Management of the TMDF programme
Creation of strategic partnerships and implementation of the resource mobilization strategy
Ensure provision of top quality policy advice services to the Government and facilitation of knowledge building and management

1. Ensures implementation of TMDF strategy focusing on achievement of the following results:

Thorough analysis and research of the aid effectiveness & development situation in the country and preparation of substantive inputs to TMDF as relevant to CCA, UNDAF, CPD, CPAP and other documents.
Obtain stakeholder consensus on management arrangement and coordination mechanism of TMDF by facilitating stakeholder consultations.
Assist the A4DES in the formation of the core team of TMDF programme by formulation of TORs for key inputs (personnel, organization, sub-contracts, training, and procurement) under the responsibility of BAPPENAS, submits these to the NPD and UNDP CO for clearance and administration and mobilization of such inputs
Identification of areas for support and interventions within the areas of aid effectiveness and development.
CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.

2. Ensures effective management of the TMDF programme focusing on quality control from formulation to implementation of the country programme achieving the following results:

Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results.
Design and formulation of initial Work Plan for the TMDF within the area of responsibility. Coordination of programme implementation with Bappenas and A4DES. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
Initiation of a project, entering project into Atlas, finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of project through review.
Ensure compliance to the GOI/UNDP procedure in the setting-up of TMDF, among others: register the project document with Ministry of Finance, finalization of contribution agreement, determination of required revisions; coordination of the mandatory and budget re-phasing and revision exercises.
Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of NIM projects.
Follow up on audit recommendations. All exceptions are timely reported.
Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.

3. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the A4DES focusing on achievement of the following results:

Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the area of aid for development effectiveness based on strategic goals of UNDP, country needs and donors’ priorities.
Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
Follow-up on the existing donor commitments and provide inputs on the TMDF resource mobilization strategy

4. Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:

Identification of sources of information related to policy-driven issues in the areas of project to us. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
Closely oversee & facilitate the process of transition to nationally-managed Trust Fund in accordance with the project strategy, in collaboration with other members of the project team and continuous dialog with national counterparts & donor partners.
Sound contributions to knowledge networks and communities of practice.
Organization of trainings for the operations/ projects staff on programme issues.

III. Impact of Results

The key results have an impact on the success of country programme within specific areas of aid effectiveness and development. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets of TMDF.

Competencies

IV. Competencies and Critical Success Factors

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning

Promotes a knowledge sharing and learning culture in the office
In-depth knowledge on development issues
Knowledge on Trust Fund management is an advantage
Ability to advocate and provide policy advice
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to lead strategic planning, results-based management and reporting
Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
Good knowledge of the Results Management Guide and Toolkit
Strong IT skills
Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
Sound knowledge of the GOI policies on grant monitoring/management and UNDP procedure is an asset
Experience with Trust Fund & Multi Donor Fund is beneficial

Management and Leadership

Focuses on impact and result for the client and responds positively to feedback
Leads teams effectively and shows conflict resolution skills
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Builds strong relationships with clients and external actors
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities

Required Skills and Experience

V. Recruitment Qualifications

Education:

Bachelor or Master’s Degree in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.

Experience:

Bachelor degree with at least seven years of relevant experience and Master degree with at least three years of relevant experience in the field of development preferably in public finance, aid management or trust fund management

Language Requirements:

Fluency in the UN and national language of the duty station.

ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.