Finance Clerk (GFATM Grants Implementation Unit)


Location : MInsk, BELARUS
Application Deadline :08-Mar-10 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-2
Languages Required :
English   Russian  
Starting Date :
(date when the selected candidate is expected to start)
01-Apr-2010
Duration of Initial Contract :1 year
Expected Duration of Assignment :extendable

Background

This is a locally recruited position. Only citizens of Belarus can apply!
 
Since 2004 UNDP has been the Principal Recipient of GFATM financed grants. A special Grants Implementation Unit (GIU) was established to effectively manage grants processing. At the moment, GIU is implementing two GFATM grants on HIV and TB that are aimed to reduce the two diseases’ burden in Belarus.
 
The total upper ceiling grants amount planned for 2010-2012 is USD 7,514,186 on TB and EUR 9,557,068 on HIV disease. Additionally, GFATM has approved two new grants on HIV and TB that are to be launched in 2010-2011.
 
A total of 25 persons are involved in grants’ management process, out of which 8 people are assigned to the Business Unit. The financial workflow is managed by the Head of Business Unit along with the Finance Manager and two Finance Specialists.
 


Duties and Responsibilities

Under the direct supervision of the Finance Manager, the Finance Clerk will be responsible for providing technical assistance to Finance Unit in processing all payments, including disbursements to sub-recipients made in line with the grants’ Work Plans and budgets and UNDP financial rules and regulations.
 
Summary of Key Functions:
  • Contribution to effective and accurate implementation of financial procedures of GFATM grants and oversight in line with GFATM/UNDP regulations;
  • Assistance to development of finance-related reports and regular updates on the grants financial delivery;
  • Implementation of operational strategies and procedures related to finances within the scope of responsibilities;
  • Knowledge sharing.
Specific Responsibilities:
  • Assists the Finance Manager and Finance Specialists in financial management of the Global Fund’s grants funds;
  • Prepares payment documents in line with GFATM/UNDP regulations and procedures;
  • Maintains routine payments workflow on a daily basis;
  • Processes requests for official business for GFATM/UNDP projects personnel;
  • Enters financial data into Atlas System: creates requisitions, vouchers, vendors and Atlas reports, if needed;
  • Timely flags on corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Assists in preparation of periodic financial reports for the GFATM and the government of Belarus;
  • Performs other duties as required by the Finance Manager.
  • The Finance Clerk will work in coordination with all relevant UNDP staff and services of the UNDP office if required.
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Competencies

  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities
  • Outstanding time-management, organizational and inter-personal skills
  • Ability to work under pressure, meet deadlines, and handle multiple tasks simultaneously and accurately. 

 


Required Skills and Experience

  • Secondary education with a specialisation in finance and accounting
  • At least 1 year of relevant experience in accounting, finances or audit
  • Expert knowledge of Excel spreadsheets
  • Fluent Russian and good working English.
  • Application procedures:
    Applicants are requested to apply on-line on www.un.by
    Information about the conditions of the service contract:
     
    Applicants should:
    Complete the form stating their interest in and qualifications for the position (in English);
    Provide filled P11 form;
     
    Responsible applicants will be shortlisted, and at least three applicants will gain a personal or telephone hearing.
     
    Women are encouraged to apply. UNDP is non-smoking work environment.
     
    Due to the large number of applicants for UNDP positions, UNDP regrets that it is unable to inform unsuccessful candidates about the outcome or status of the recruitment process.


    UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


    If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

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