Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context
 
The role of the LSA is to assist the CSA or his designate in the execution of his/her security responsibilities at the assigned duty station. The LSA will be responsible for assisting the CSA and/or DSA on day-to-day security and administrative related operations for UNDSS Indonesia. His main tasks include liaison with the national and provincial police counterparts to gather information on security matters affecting UN staff and programmes in various locations in the country and reporting them to the CSA. He will also assist UNDSS/UN agencies o facilitate investigation of criminal incidents/traffic accidents involving UN staff/premises in Jakarta and other UN locations where LSAs are not in situ.

 

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:

  • Liaison and coordination with the local government security organizations;
  • Organize training courses on security issues/awareness and preparedness
  • Reports, monitors, analysis related to safety and security
  • Support  safety and security services
  • Support  administrative and logistical services
  • Support  office maintenance and assets management

1. The LSA will liaise with the local government security organizations to gather and assess information on security and safety matters that might affect UN staff and programmes located in various locations in the country and provide the CSA/DSA/FSCO with analysis of security related information obtained from all GOI .He/she will also organize meetings between police counterparts and UNDSS, Indonesia. When required by the CSA or his designate, he/she will arrange for police security at UN premises in Jakarta and other locations in the country.

2. The LSA will advise the UN national staff on security related issues and train them in UN security policies and practices matters along with security awareness and preparedness

3. The LSA will obtain, monitor, and analyze data related to safety and security and provide reports the CSA/DSA/FSCO

4. Ensures effective and efficient functioning of UNDSS Operations, focusing on achievement of the following results:

  • Maintaining the security plan and up date the staff list of UN agencies
  • Maintain Minimum Operational Security Standards (MOSS) for equipment;
  • Identify Emergency Communications equipment needs;
  • Conduct security surveys and provide advice on security measures for the residences of UN staff and UN offices;

5. Ensures effective administrative and logistical support, focusing on achievement of the following results:

  • Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents.
  • Arrangement of vehicle transportation, regular vehicle maintenance and insurance.
  • Checking and recording of vehicle daily log and gas consumption, update and maintenance of vehicle history report.
  • Custodian for management of office equipment including maintenance inventory list and distribution of equipment as required by staff and keeping a log of distribution. 
  • Maintenance of the filing system ensuring safekeeping of confidential materials.
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the CSA/DSA/FSCO
  • Assist in the preparation of budget, provision of information for audit.
  • Maintain records on assets management, preparation of reports.
  • Produce Identity cards for UN staff
  • Any other security related administrative/logistical support function required  by the CSA

III. Impact of Results

The key results have an impact on the efficiency of the unit. Accurate presentation of information strengthens the capacity of the office and promotes the image of UN/UNDSS as an effective contributor to the development of the country. The administrative/logistical support lends directly to the effectiveness of the unit.

Competencies

IV. Competencies
Corporate Competencies:

  • Demonstrates commitment to UNDSS mission, vision and values
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning

  • Shares knowledge and experience
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

  • Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported
  • Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
  • Ability to perform work of confidential nature and handle a large volume of work
  • Familiarity with Police and Military administration would be an asset
  • Familiar with UN operations and procedures for Safety and Security.
  • Able to respond to safety and security operational needs expediently
  • Able to assume administrative duties to support DSS operations
  • Able to work under pressure and long hours
  • Able to take initiatives and work independently within overall team.
  • Able to motivate others.
  •  Holds a valid national driving license and more than 5 years of driving experience with a good record.
  • Excellent analytical, reporting, communication and desk-top publishing skills; Ability to work in a team, meet management schedules and produce high quality results
  • Fluency in the working language (English), written and spoken are compulsory
  • Computer literacy in Word, Excel (finance, inventory tables), Powerpoint, Access and internet applications are compulsory.
  • Familiar with electronic and communication devices: GPS, Satellite phone, Radio

Leadership and Self-Management

  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure

 

Required Skills and Experience

V. Recruitment Qualifications

Education: 

  • Secondary education.  University Degree desirable, but it is not a requirement.

Experience: 

  • 3-5 years experience in security, preferably in the military or police context or related field of work. Prior experience with the UN system or an international NGO is desirable.

Language Requirements: 

  • Fluency in the UN and national language of the duty station.

Other Skills and Requirements: 

  • Knowledge of HF and VHF/UHF radio operation;
  • Experience in diplomatic security, protection and intelligence considered an asset;
  • Knowledge of host country safety codes;
  • Solid computers skills (MS Word, Excel, Access and PowerPoint);
  • Possession of a valid driver’s license
  • Ability to travel
  • Physically fit

 

ALL APPLICANT MUST COMPLETE P11  FORM AND SUBMIT AS PART OF THEIR APPLICATION

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.