Empleos en el PNUD - 16984- Administrative/Finance Assistant

Administrative/Finance Assistant

Localidad :

Nukus, Uzbekistán

Tipo de contrato :

Service Contract

Fecha de comienzo del contrato :

Fecha límite de postulación :

04-Jun-10 (Medianoche Nueva York, Estados Unidos)

Nivel de puesto :

SC-6

Duración del contrato inicial :

12 months with possible extension

Idiomas requeridos :

Inglés Ruso

Duración esperada del puesto :

El PNUD está comprometido con lograr la diversidad de su personal en términos de género, nacionalidad y cultura. Se alienta por igual a las personas que pertenecen a grupos minoritarios, a pueblos indígenas o que tienen alguna discapacidad a presentar su candidatura. Todas las solicitudes se tratarán con la mayor confidencialidad. UNDP no tolera la explotación y el abuso sexual, ningún tipo de acoso, incluido el acoso sexual, ni la discriminación. Por lo tanto, todos los candidatos seleccionados serán sometidos a una rigurosa verificación de referencias y antecedentes.

Antecedentes

Job title: Administrative/Finance Assistant

SC range: SC-6

Project Title: “Conservation of Tugai Forests and Strengthening Protected Areas System in the Amudarya Delta of Karakalpakstan

Duration of the service: 12 months (with possible extension subject to satisfactory performance)

Work status: Full time

Reports To: Project Manager

The conservation of the globally significant biodiversity of the Southern Aral Sea Zone of the Republic of Karakalpakstan through the demonstration of new approaches to the conservation and management of biodiversity and natural resources in and around protected areas.

Under the guidance and direct supervision of Project Manager, the Administrative Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work.

The Administrative Finance Assistant works in close collaboration with the Government Counterparts, project, operations, and UNDP Programme’s personnel in the Country Office to exchange information and ensure consistent service delivery.

Deberes y responsabilidades

· Be responsible for office logistics, travel arrangements as well as recruitment/extension/separation of the project personnel;

· Based on consultations with Project Manager and UNDP Business Center to perform procurement related operations in accordance with UNDP rules and procedures;

· Prepare all financial and administrative documents related to the project implementation in accordance with the UNDP rules and procedures, maintain project’s expenditures and commitments shadow budget;

· Develop quarterly and annual budget plans for recruitment of personnel; maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports;

· Compile quarterly and monthly reports to corresponding ministries and committees;

· Advise and assist Project staff, experts and consultants on all respects of allowances, salary advances, travel claims and other financial and administrative matters, and calculate and authorize payments due for claims and services;

· Prepare detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations of the project office, make cash payments and reconcile all accounts in required time frame;

· Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;

· Perform cash custodian’s duties being primarily responsible for project’s cash disbursements and maintain project’s petty cash book and payrolls related to the regional offices;

· Ensure leave monitoring of project staff, check the accuracy and proper completion of monthly leave reports;

· Provide administrative assistance in organizing seminars and workshops;

· Analyze the potential problems concerning administrative-financial issues and take respective measures to provide adequate project’s resources in time for implementation of the project activities;

· Define the cost-effective measures for optimal use of resources of the project;

· Ensure full compliance of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies.

· Other duties if needed

Competencias

Ability to use information and communication technology as a tool and resource;

Experience in handling web-based management systems.

Habilidades y experiencia requeridas

Education:University degree in any of following areas: Business Administration, Economics, Finance and Management or other relevant fields;

Experience:At least 3 years of relevant work experience;

Language Requirements:Proficiency in English and Russian, good knowledge of Uzbek.