UNDP Jobs - 17999- Finance Clerk (Advertised in Kompas as Finance Ass

Finance Clerk (Advertised in Kompas as Finance Assistant) (for Indonesian nationality only)

Location :

Jakarta, INDONESIA

Type of Contract :

Service Contract

Starting Date :

13-Jul-2010

Application Deadline :

08-Aug-10 (Midnight New York, USA)

Post Level :

SC-4

Duration of Initial Contract :

10 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We, the UNDP Country Office (CO), aim to be a bridge between Indonesia and all donors as well as maintaining our status as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development

I. Organizational Context

The Government of Indonesia established the Indonesia Climate Change Trust Fund (ICCTF) decree in September 2009. The ICCTF shall be nationally managed, and is part of the Government’s commitment to implement the Jakarta Commitment to enhance national ownership and improve aid coordination in response to climate change. In this framework, the Government and UNDP have jointly established and started to implement the project “Preparatory Arrangement for the Indonesia Climate Change Trust Fund (PREP-ICCTF).”. Under Terms of the signed Letter of Agreement (September 2009), the objects of the Project shall be to:

(1) Provide support to priority climate change initiatives as prioritized by the Government, during an interim period, while the ICCTF is being established;
(2) Provide support and development for establishment of the ICCTF; and
(3) Support capacity development needs of the Government of Indonesia for the efficient and effective implementation of the ICCTF.

The PREP-ICCTF shall enable the Government and to be procured and appointed national trustee and ICCTF governance entities include the Steering Committee, Technical Committee, and Secretariat to gradually assume full operational responsibility within the 18 month project period.

The ICCTF Secretariat, which also acts as the PREP-ICCTF Project Management Unit, has been operational since February 2010. The Secretariat has started administering the trust fund operationally and supports the functions of the ICCTF Steering Committee and Technical Committee.

Under the overall guidance of the National Project Manager (NPM), a Finance Clerk will be hired to assist the NPM and Finance Associate in supporting the provision of financial services for PREP-ICCTF.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:

Ensure implementation of operational strategies and procedures
Provide accounting and administrative support
Support to knowledge building and trust

1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:

Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
Provision of inputs to elaboration of workplans

2. Provide accounting and administrative support, focusing on achievement of the following results:

Assistance in proper control of the supporting documents for payments and financial reports for NEX projects; payment execution.
Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed.
Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures (incl. MIP) and potential funding problems.
Follow-up with other United Nations agencies for information relating to payments.
Preparation of routine correspondence, faxes, memoranda and reports in accordance with ICCTF SOP.
Extracting, inputting, copying and filing data from various sources.
Maintenance of the proper filing system for financial records and documents.

3. Support knowledge building and sharing in the project, focusing on achievement of the following results:

Participation in the training for the operations/projects staff on Finance.
Contributions to knowledge networks and communities of practice.

III. Impact of Results

The key results have an impact on the execution of the CO financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources and keep records.

Competencies

IV. Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to perform a variety of repetitive and routine tasks and duties related to Finance, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
Ability to review data, identify and adjust discrepancies
Ability to produce accurate and well documented records conforming to the required standard
Good knowledge of financial rules and regulations
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new system

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure

Required Skills and Experience

V. Recruitment Qualifications

Education:

Minimum Diploma degree with specialized training in finance desirable

Experience:

For Diploma 1: Minimum 3 years of relevant accounting and financial experience at national level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

For Diploma 2: Minimum 2 years of relevant accounting and financial experience at national level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements: Fluency in the UN and national language of the duty station.

ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements