UNDP Jobs - 18630- Driver/Clerk (4)

Driver/Clerk (4)

Location :

Abuja, NIGERIA

Type of Contract :

Service Contract

Starting Date :

11-Oct-2010

Application Deadline :

31-Aug-10 (Midnight New York, USA)

Post Level :

SB-2

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

1 year with possibility of yearly renewal

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Despite 10 years of uninterrupted civil rule and three successive general elections including a successful transfer of power from one civilian administration to another, Nigeria continues to face the challenge of conducting elections that meet both regional and international standards of free, fair and credible elections. Consequently, soon after his inauguration as President in May 2007, President Umaru Yar'adua made commitment to reform Nigeria's electoral system and strengthen democratic governance. Electoral reform is currently under way, and hopefully will be concluded before the next general elections in 2011. UNDP and other donors the EU, DFID and CIDA have initiated Democratic Governance for Development (DGD), in response to the request from the Nigerian government to assist in working towards achieving a more credible electoral process.

This initiative will enable the Nigerian Government to work closely with Civil Society Organizations and other political key players in a six distinct and inter-related programming components such as:

Strengthening of National Assembly
Strengthening of Political Parties
Improvement of the Electoral Process
Increased Capacity and Performance of Civil Society
Reinforcing the role of the Media
Empowerment of Women

DGD in Nigeria will focus on Electoral Cycle Support and Deepening Democracy within the framework of the Joint Donor basket Fund (JDBF) 2 that will support the electoral process and consolidation of democracy from 2009 -2014.)

The Project (DGD) will work closely with UNDP Country Office in deepening democracy in Nigeria during the elections period. UNDP has reiterated its engagement in supporting the Nigerian Government in the reinforcement of capacity building in the objective cited above. The programme period will be covered for 5 years. In support of this initiative, UNDP is recruiting Drivers.

Duties and Responsibilities

Under the guidance and supervision of the Operations Coordinator and daily supervision of the Operations Associate, the Driver/ Travel Clerk provides reliable and safe driving services and travel related services in the DGD Office ensuring high quality and accuracy of work, highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues.

Summary of Key Functions:

Provision of reliable and secure driving services
Proper use of vehicle
Day-to-day maintenance of the assigned vehicle
Availability of documents/ supplies
Provision of logistical services
Support to knowledge building and knowledge sharing

Summary of Key Functions:

Provision of reliable and secure driving services
Proper use of vehicle
Day-to-day maintenance of the assigned vehicle
Availability of documents/ supplies
Provision of logistical services
Support to knowledge building and knowledge sharing

Ensures provision of reliable and safe driving services by a) driving office vehicles for the transport of DGD personnel, other high-ranking officials and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.

Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing
Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts.
Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Provision of administrative and logistical services focusing on achievement of the following results:

Arrangement of outgoing travel itinerary
Hotel reservations for visiting DGD officials.
Reservation and purchase of tickets
Input of information for DSA, travel agencies and other administrative surveys
Arranges registration of new vehicles received for the UNDP office or projects.
Provides support in asset management related issues, such as physical inventory exercises.
Assist Administrative Assistant in obtaining quotations for vehicle repairs/servicing.

Supports knowledge building and knowledge sharing in the DGD focusing on achievement of the following results:
Participation in the training for the programme, operations and projects staff on procurement and travel.
Sound contributions to knowledge networks and communities of practice.

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP?s mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning

Shares knowledge and experience
Actively works towards continuing personal learning and development in one or more practice
areas, acts on learning plan and applies newly acquired skills
Provides helpful feedback and advice to others in the office

Development and Operational Effectiveness

Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle
repair.
Demonstrates excellent knowledge of protocol.
Demonstrates excellent knowledge of security issues.
Ability to perform a variety of repetitive and routine tasks and duties related to ticketing and
sourcing, hotel reservation, transportation
Ability to produce accurate and well documented records conforming to the required standard.
Ability to handle a large volume of work possibly under time constraints

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude.
Remains calm, in control and good humored even under pressure.
Responds positively to critical feedback and differing points of views

Impact of Results

The key results have an impact on the accurate, safe and timely execution of the Project (DGD) services.

Required Skills and Experience

Education:

Secondary Education. Valid Driver's license.

Experience:

3 years work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair. Experience in the usage of computers and office software packages (MS Word, Excel, etc.)

Language Requirements:

Fluency in written and spoken English is essential.