Background
- Ensure implementation of operational strategies and procedures
- Provide accounting and administrative support
- Support knowledge building and sharing
Duties and Responsibilities
- Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
- Provision of inputs to elaboration of workplans.
- Assistance in proper control of the supporting documents for payments and financial reports for National Execution (NEX) projects;
- Processing of payment transfers and checks through Electronic-banking system and follow-up with bank officials;
- Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
- Processing of Travel Claims for development projects;
- Recording refunds and contributions in Accounts Receivable Module;
- Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures (incl. Medical Insurance Plan for office staff) and potential funding problems;
- Follow-up with other United Nations agencies for information relating to payments;
- Preparation of routine correspondence, faxes, memoranda and reports in accordance with Country Office Standard Operations Proceedures;
- Extracting, inputting, copying and filing data from various sources;
- Maintenance of the proper filing system for financial records and documents.
- Participation in the training for the operations/projects staff on Finance.
- Contributions to knowledge networks and communities of practice.
Competencies
- Demonstrates commitment to UNDP’s mission, vision and values
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Shares knowledge and experience
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
- Ability to perform a variety of repetitive and routine tasks and duties related to Finance, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
- Ability to review data, identify and adjust discrepancies
- Ability to produce accurate and well documented records conforming to the required standard
- Good knowledge of financial rules and regulations
- Strong IT skills
- Ability to provide input to business processes re-engineering, implementation of new system
- Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
Required Skills and Experience
Experience: 2 to 3 years of relevant accounting and financial experience at national level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
- No telephone inquires will be entertained. Only short-listed candidates will be contacted