Finance Clerk


Location : Minsk, BELARUS
Application Deadline :15-Sep-10 (Midnight New York, USA)
Type of Contract :TA Local
Post Level :GS-4
Languages Required :
English   Russian  
Starting Date :
(date when the selected candidate is expected to start)
01-Oct-2010
Duration of Initial Contract :6 months
Expected Duration of Assignment :6 months

Background

ONLY NATIONALS OF BELARUS WILL BE CONSIDERED FOR THIS VACANCY!
Under the guidance and supervision of the Finance Associate, the Finance Clerk supports the provision of financial services in Country Officeensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations.
 
The Finance Clerk works in close collaboration with the Management Support and Business Development, Programme and Operations staff in the country office and with UNDP HQ staff to exchange information and ensure consistent service delivery.
 
The key results have an impact on the execution of the Country Office financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources and keep records.
Summary of key functions:
  • Ensure implementation of operational strategies and procedures
  • Provide accounting and administrative support
  • Support knowledge building and sharing


Duties and Responsibilities

1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results: 
  • Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
  • Provision of inputs to elaboration of workplans.
2. Provide accounting and administrative support, focusing on achievement of the following results:
  • Assistance in proper control of the supporting documents for payments and financial reports for National Execution (NEX) projects;
  • Processing of payment transfers and checks through Electronic-banking system and follow-up with bank officials;
  • Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
  • Processing of Travel Claims for development projects;
  • Recording refunds and contributions in Accounts Receivable Module;
  • Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures (incl. Medical Insurance Plan for office staff) and potential funding problems;
  • Follow-up with other United Nations agencies for information relating to payments;
  • Preparation of routine correspondence, faxes, memoranda and reports in accordance with Country Office Standard Operations Proceedures;
  • Extracting, inputting, copying and filing data from various sources;
  • Maintenance of the proper filing system for financial records and documents.
3. Support knowledge building and sharing in the Country Office, focusing on achievement of the following results: 
  • Participation in the training for the operations/projects staff on Finance.
  • Contributions to knowledge networks and communities of practice.


Competencies

Corporate Competencies: 
  • Demonstrates commitment to UNDP’s mission, vision and values
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 Functional Competencies:
  • Shares knowledge and experience
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness:
  • Ability to perform a variety of repetitive and routine tasks and duties related to Finance, screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
  • Ability to review data, identify and adjust discrepancies
  • Ability to produce accurate and well documented records conforming to the required standard
  • Good knowledge of financial rules and regulations
  • Strong IT skills
  • Ability to provide input to business processes re-engineering, implementation of new system
Leadership and Self-Management
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure
 UNDP Accounting and Finance Training and certification


Required Skills and Experience

Experience: 2 to 3 years of relevant accounting and financial experience at national level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Education: Secondary education. Specialized training in finance desirable
 
Language requirements: Working level of English, fluency in Russian.
 
This is a locally recruited position
  • UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
  • No telephone inquires will be entertained. Only short-listed candidates will be contacted
All interested candidates should complete the UN PERSONAL HISTORY FORM (P11) at the following link:
http://un.by/pdf/P11form-6957.doc and attach it to the on-line application in the required resume field.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

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