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UNV Country Operations Assistant
|Advertised on behalf of :|
|Location :||Abuja, NIGERIA|
|Application Deadline :||15-Oct-10 (Midnight New York, USA)|
|Additional Category :||Management|
|Type of Contract :||FTA Local|
|Post Level :||GS-5|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||One Year|
UNV engaged 7,545 UNV volunteers in 2009, on a total of 7,716 assignments. With an average age of 37 years and the requisite professional skills and qualifications of some 5 to 10 years relevant experience, UNV volunteers served in 128 countries in 2009 and came themselves from 158. The majority – 79 per cent – come from developing countries themselves. One third of UNV volunteers served in their own countries, with the others carrying out international assignments. The financial equivalent of programme activities exceeds US$219 million annually. In addition, as the focal point in the United Nations for the International Year of the Volunteers (IYV2001), UNV is active in the follow-up to the Year, for which the key objectives are the recognition, facilitation, networking and promotion of volunteerism.
UNV is headquartered in Bonn, Germany and has approximately 150 staff positions – with the majority in Bonn and some positions with different UN peacekeeping and political missions, and in other Headquarters locations (e.g. New York and Tokyo). The major organizational groups within UNV are:
As one of the key pillars, the Peace and Development Portfolio Team is responsible for implementing UNV’s programme strategy including volunteer management at global, regional and local levels. The team is responsible for the following task: performs strategic planning and programming in the portfolio of countries based on the UNV programme strategy; builds and strengthens relationships with main partners within the UN system and with external partners on operational and programmatic matters; ensures effective communications between UNV HQ and the UNV field presence for quality programming and volunteer management; monitors the implementation of programming and volunteer management at the macro level; provides substantive focus area inputs and support to cross-unit and corporate initiatives related to programming and volunteer management activities.
Based in the Country Office of UNDP, the UNV Country Office Team (COT) generally consists of a UNV Programme Officer and a UNV Programme and Administrative Assistant. In some case, the COT consists of only a UNV Programme and Administrative Assistant or a UNV Programme and Administrative Associate. The COT is an integral part of the UNV HQ Portfolio Team. The UNV Country Office Team is responsible for the day-to-day management of UNV volunteers, UNV-managed programmes, responding to appropriate local demands and seeking out new opportunities for UNV.
As part of the UNV COT, the UNV Programme and Administrative Assistant is assigned to the UNDP Country Office to work with his/her supervisor to provide support to UNV activities in the country. The UNV Programme and Administrative Assistant is responsible for the administrative requirements related to the UNV inputs/assignments.
Duties and Responsibilities
Summary of Key Functions:
1. Ensures effective volunteer-related support, focusing on achievement of the following results:
Maintain volunteer files of all UNV volunteers assigned to the country, ensuring that all correspondence and periodic reports (online) are properly kept, and that related matters requiring action are brought to the attention of his/her supervisor.
2. Ensures effective administrative and logistical support, focusing on achievement of the following results:
Maintain inventories of all UNV-supplied, non-expendable equipment, and ensure records of all items purchased for UNV-executed projects are submitted to UNV headquarters.
3. Ensures effective programme-related support, focusing on achievement of the following results:
Provide the required support, where appropriate, to his/her supervisor in managing and monitoring UNV projects under the supervisor’s responsibility.
Promoting Organizational Learning and Knowledge Sharing
Required Skills and Experience
Education: Secondary education.
Experience: 5 years of relevant experience in administration and/or programme support services.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.