Jobs - 21108- Administrative and Finance Assistant

Administrative and Finance Assistant

Location :

Abuja, NIGERIA

Type of Contract :

FTA Local

Starting Date :

01-Mar-2011

Application Deadline :

28-Jan-11 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the Administrative and Finance Officer based in Dakar, the Administrative and Finance Assistant provides administrative and financial services ensuring high quality, accuracy and consistency of work consistent with OCHA/UNDP rules and regulations.

The Administrative and Finance Assistant works in close collaboration with the operations, program and projects’ staff in the HSU, and with UNDP, ROWCA and OCHA HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Summary of Key Functions:

  Accounting and administrative services support as well as logistical services support
  Assistance in the preparation of budget, provision of information for audit
  Maintenance of records on assets management, preparation of reports
  Provision of support to maintenance of common premises and common services

Competencies

Corporate Competencies:

Demonstrates commitment to OCHA’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning:

Shares knowledge and experience
Provides helpful feedback and advise to others in the office

Development and Operational Effectiveness
  Demonstrates excellent knowledge of financial rules and regulations
  Demonstrates excellent knowledge of administrative issues
  Demonstrates strong IT skills

Leadership and Self-Management
  Focuses on result for the client
  Consistently approaches work with energy and a positive, constructive attitude
  Remains calm, in control and good humored even under pressure
  Responds positively to critical feedback and differing points of views

Required Skills and Experience

Education:

Secondary Education with specialized certification in Administration and or Accounting and Finance. University Degree in Business or Public Administration desirable, but it is not a requirement.

Experience

3 to 5 years of relevant experience in administration, finance or programme support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems. Knowledge of ATLAS an asset.

Language Requirements:

Fluency in the language of the duty station. Knowledge of French an asset.

Applications should be submitted on line and include the UNDP Personal History Form (P11) posted at http://sas.undp.org/Documents/P11_Personal_history_form.doc. Only short-listed applicants will be contacted.