Historique

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

The United Nations Development Programme is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. Its mission is to be an agent for change to promote human development and to achieve the Millennium Development Goals (MDG). UNDP Indonesia is working in four priority areas: Democratic Governance, MDG Monitoring and Advocacy, Crisis Prevention and Recovery, and Environmental Sustainability. UNDP is also committed to the fight against HIV/AIDS and the promotion of gender equality.

Background

UNDP Office has organised internship programme to provide a framework by which students from diverse academic backgrounds may be assigned to UNDP offices, where their educational experience can be enhanced through practical work assignments as well providing an opportunity to make substantive contributions to an office’s work. The current internship will provide opportunity for student to learn some aspects of procurement.
 

 

Devoirs et responsabilités

Tasks

The intern will provide clerical and support to procurement staff and works in close collaboration with the operations, programme and projects’ staff on  procurement-related issues and information exchange.

Summary of key responsibilities :

  • Provision of support to the procurement processes
  • Administrative support sourcing strategy
  • Procurement filing management system

The intern will undertake the following tasks:

1. Provision of support to the procurement processes

  • Support to the procurement staff in preparation of procurement plans for the office and projects and their implementation monitoring.
  • Support to the preparation documentation of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, bids or proposal evaluation
  •  Support to procurement staff in the preparation documentation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).

2. Administrative support sourcing strategy

  • Support to the procurement unit in updating the rosters of suppliers and consultant.

3. Procurement filing management system

  • Provide admin support to procurement staff in managing procurement related  letters
  • Tracking and updated data on procurement e-sharing document
  • Support to the procurement assistant in managing procurement files

Outputs

  • Effective Implementation of procurement processes in line with prevailing rules and regulations 
  • Effective administration support in sourcing system evidence with updated roster of supplier and consultant.
  • Effective support in procurement letter administration
  • Effective support in managing procurement files.

Compétences

Competencies :
Corporate Competencies:

  • Demonstrates commitment to UNDP  mission, vision and values
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

  • Shares knowledge and experience and provides helpful advice to others in the office

Development and Operational Effectiveness

  • Ability to provide basic procurement support services
  • Ability to perform work of confidential nature and handle a large volume of work

Leadership and Self-Management

  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates openness to change and ability to manage complexity

Qualifications et expériences requises

Qualifications :

  • The following minimum qualifications are required:
  • Enrolment in a graduate-level degree programme in business administration, or other related field. For those who have graduated, if selected  must start the internship within one year of graduation.
  • Knowledge of - or proven interest in the area of procurement, supply and logistic
  • Proficiency in English . Fluency in Arabic, Chinese, Portuguese or Russian is an asset;
  • Computer literate in standard software applications;
  • Demonstrated keen interest in the work of the UN, and of UNDP in particular, and have a personal commitment to UNDP's Statement of Purpose  and to the ideals of the UN Charter;
  • Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views
  • An interest in global mobility; adaptability to varied physical and other environments; a desire to work with and gain the confidence and respect of people with different language, national and cultural backgrounds.

Financial Issues

  • All costs connected with an intern's participation in the Programme must be borne by:

    • the nominating institution, related institution or government, which may provide the required financial assistance to its students;
    •  the student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.


Please visit and submit the application online through   http://www.undp.or.id/internships/

 

 

 

 

 

 

STS No: 11050083