Registry Clerk - Readvertisement


Location : Brasília, BRAZIL
Application Deadline :30-Jun-11 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SC-5
Languages Required :
 English   Portuguese
Duration of Initial Contract :One year (with possibility of extension)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background
The Office of the UNDP in Brazil requires an employee to support services related to the area of document management, shipping and receiving of diplomatic pouch and others. This work views the implementation of an effective system for receiving, recording, storage, retrieval and dispatch of documents and parcels,  and make sure that all documents are organized and accessible in accordance with the rules of UNDP

Duties and Responsibilities
1.  Ensures implementation of operational strategies, focusing on achievement of the following results:
  • Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
  • Provision of inputs to preparation of administrative team results-oriented work plans.
 
2. Contribute to ensure effective and efficient functioning of the General Service Unit focusing on achievement of the following results:
  • Receive, record, classify and forward correctly the documents
  • Record and send documents and parcels by diplomatic pouch
  • Maintain files in accordance with the retention table
  • Assist in the correct storage and registration of documents
  • Assist in costs recovery by agencies
  • Assist with other activities that contribute to the results of general services
 
3.   Ensures facilitation of knowledge building and management focusing on achievement of the following results:
 
  • Sound contributions to knowledge networks and communities of practice.
  • Cooperate to the organization of trainings to UN staff on coordination, administration, and protocol issues.
  • Cooperate with other colleagues to accomplish their duties. 


Competencies
Corporate Competencies:
  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
  • Shares knowledge and experience
  • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
  • Ability to perform a variety of repetitive and routine tasks and duties
  • Ability to review data, identify and adjust discrepancies
  • Ability to produce accurate and well documented records conforming to the required standard
  • Ability to handle a large volume of work possibly under time constraints
  • Good knowledge of administrative rules and regulations
  • Strong IT skills
Leadership and Self-Management
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure


Required Skills and Experience
Education:       
Secondary education. 
Certification or Bachelor in administration or Archiving is desirable.
 
Experience: 
2  years of relevant administrative experience in Registry.
Experience in handling of web-based management systems will be considered an asset.
Experience in the usage of computers and office software packages MS Word, Excel, etc.
 
Language Requirements:
Fluency in Portuguese
Fluency in English
 
The candidate must have Brazilian Nationality or be legally authorized to work in the country
 
  
SUBMISSION OF APPLICATIONS:
 
Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page the UNDP Personal History Form - P11.
The P11 can be found in: http://www.pnud.org.br/recrutamento/index.php
Only applications made on UNDP Personal History Form - P11 and submmited on time will be examined.
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.

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