Administrative Clerk


Location : Brasília, BRAZIL
Application Deadline :08-Jul-11 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SC-5
Languages Required :
 English   Portuguese
Expected Duration of Assignment :One year (with possibility of extension)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background
UNDP Brasil Country Office will be responsible for the joint agreement administration for part of the UN agencies located close to the UNDP Country office premises, effective 2011. This activity was managed by an UN agencies pool and from this year it will be transferred to the UNDP Brazil CO responsibility. In order to fulfill this position this office needs a professional dedicated to this activity due to its complexity and workload. The UN agency pool has agreed to hire this specialized professional to work directly to the COMMON PROJECT.

Duties and Responsibilities
1. ?Ensures implementation of operational strategies, focusing on achievement of the following results:
  • Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
  • Provision of inputs to preparation of administrative team results-oriented work plans.
 
2. Contribute to ensure effective and efficient functioning of the General Service Unit focusing on achievement of
the following results:
  • Assist in maintaining follow up of Office payments and work on cost sharing of UNDP and agency shared services, bills in accordance with the usage policy and appropriation of the respective costs to the agencies
  • Provide Support for the general maintenance and repairs within the Office
  • Provide support during the quotation of goods and services up to the amount of USD 2,500.00
  • Provide support with Preparation of translations.
  • Provide support with Requesting and maintaining liaison with other units and agencies, Administration and other Officials regarding various administrative matters.
  • Assist in research , compile and summarize background materials for use in preparation of reports,
  • Attend meetings, prepare minutes and monitor follow-up activities.
  • Assist in the preparation of correspondence and making follow-up when required.
  • Assure the effective functioning of the Administration Unit using UN management systems (Atlas).
  • Receive, screen, log and routes correspondence, attach necessary background information and maintain follow-up system;
  • Responsible for maintaining the follow up of Office payments and Budget Control (Common Project)
  • Provide support to budget plan (Common Project)
  • Performs other administrative duties as required.
  • Support travel?activities such as ticket purchased and ?follow up in Atlas system;
  • Common Project payments conciliation;
  • Support on the agreements documents related to Common Project
  • Provide assistance with Archive and Filing of current contracts and Purchase orders and assist with Storekeeping Activities

3. Ensures facilitation of knowledge building and management focusing on achievement of the following results:

  • Sound contributions to knowledge networks and communities of practice.
  • Cooperate to the organization of trainings to UN staff on coordination, administration, and protocol issues.
  • Cooperate with other colleagues to accomplish their duties.?


Competencies
Corporate Competencies:
Demonstrates commitment to UNDP's mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
 
Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
 
Development and Operational Effectiveness
Ability to perform a variety of repetitive and routine tasks and duties
Ability to review data, identify and adjust discrepancies
Ability to produce accurate and well documented records conforming to the required standard
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Strong IT skills
 
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure


Required Skills and Experience
Education:
Secondary education.
Certification or Bachelor in Administration is desirable.
 
Experience:
3 years of relevant administrative experience is required.
Experience in the usage of computers and office software packages MS Word, Advanced Excel, etc.).
Experience in handling of web-based management systems is required.
 
Language Requirements:
Fluency in Portuguese and English  is required.
 
The candidate must have Brazilian Nationality or be legally authorized to work in the country.
 
IMPORTANTE:
 
Procedimento para candidatura
 
Clique em "Apply Now" e, após preencher os campos e clicar em "Submit Application", você deverá anexar o formulário UNDP Personal History Form - P11 na página seguinte. Este formulário encontra-se disponível no final da página: http://www.pnud.org.br/recrutamento/index.php.
 
Apenas candidaturas submetidas dentro do prazo e realizadas por meio do preenchimento completo e correto do UNDP Personal History Form - P11, ser?o examinadas. Todas as candidaturas serão tratadas com sigilo.
 
O PNUD está empenhado em garantir a diversidade da força de trabalho em termos de nacionalidade, gênero e cultura. Os indivíduos pertencentes a grupos minorit?rios, grupos indígenas e pessoas com deficiência são igualmente incentivados a se candidatar.

Devido ao grande volume de pedidos recebidos, apenas os candidatos pré-selecionados serão contactados.

If you are experiencing difficulties with online job applications, please contact the eRecruit Helpdesk.
Find Us On

© 2016 United Nations Development Programme