Background
Duties and Responsibilities
- Implementation of HR services
- Support to staff performance assessment and career development
- Support to knowledge building and knowledge sharing
- Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
- Provide the HRS with administrative support in recruitment of CO staff, international consultants and project staff for UNDP projects.
- Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
- Through PeopleSoft raise vendors and Purchase Orders as and when required
- Timely follow up with Finance staff on Global payroll issues;
- Prepare billing on processing HR related activities for cost-recovery from UN Agencies
- Prepare reports, correspondence, circulars or memorandums, when required, on general administrative and/or personnel matters.
- Update of COA information, setting up vendor performing the functions of Absence Processor in Atlas.
- Preparation of contracts (100/300 SSAs, SCs).
- Maintenance of the CO staffing table.
- Develop and maintain database/roster of national and international consultants, interpreters, UNDP internship applicants.
- Maintain and update HR files, policy documentation, guidelines and circulars.
- Maintenance of proper filing system for HR records and documents.
- Provision of background information to CRG.
- Provision of background information for drafting HR Team Work Plan and individual learning plans.
- Participation in the trainings for the operations/projects staff on HR.
- Access, build and share knowledge on human resources practice in networks and communities of practice.
- Apply effectively existing knowledge of HR services, processes and practices.
- Synthesis of lessons learnt and best practices in HR.
4. Perform other duties as required
Competencies
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Shares knowledge and experience
- Encourages office staff to share knowledge and contribute to UNDP Practice Areas
- Develops basic knowledge of one or two Practice Areas
- Promotes a learning environment in the office
- Provides helpful feedback and advice to others in the office
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information
- Strong IT skills
- Ability to provide input to business processes re-engineering, implementation of new system
Self-Management
- Focuses on result for the client
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
- Responds positively to critical feedback and differing points of view
- Solicits feedback from staff about the impact of his/her own behavior
Required Skills and Experience
- University Degree in Business or Public Administration
- 3 years of relevant HR experience is required at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
- Good knowledge of English