Human Resources Services Assistant


Location : Brasília, BRAZIL
Application Deadline :16-Oct-11 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
Duration of Initial Contract :Up to 30th June 2012

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Duties and Responsibilities

Summary of Key Functions:
Support to implementation of HR strategies
Support to staff career management and career development
Support to UN-related surveys 
Support to knowledge building and knowledge sharing

1. Contribute to ensure implementation of HR strategies focusing on achievement of the following results:
-Contribute to full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies.

2. Collaborate to implement HR services focusing on achievement of the following results:
-Support to the implementation of recruitment and selection process including but not limited to: preparation of draft job descriptions, draft vacancy announcements, compiling matrixes, performing functions of Secretary/facilitator in interview panels, contribute in interviews panels including Service Contract’s process, drafting exams and tests. 
-Absence Processor and draft contracts (FTA, TA, SC) if necessary
-Support the tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations.
-Draft R& S, personnel administration and learning reports.
-Collection and organization background information for draft submissions to CRP and CAP.
-Update the CO rosters.
-Contribute to the maintenance of proper filing system for HR records and documents.
-Provide information for cost-recovery bills for HR services provided by UNDP to other Agencies.
-Support the process to create/update positions and the job evaluation and classification process;
-Support the creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information SC), setting up vendor, performing the functions of Admin.HR Position Administrator and Absence Processor in Atlas.

-Preparation of contracts (fixed-term, ALD, SSAs, SCs) and recurring Pos in Atlas. Timely follow up with Finance staff on Global payroll issues
-Support the provision of information on benefits/entitlements to the International Staff and Experts. 
- Maintenance of the rosters including e-rosters.
-Support the validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies. 
-Support the provision of background information and maintenance of the related data acting as Secretary of CRG
-Organization of trainings 
- Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Senior -Management, HR Analyst and Learning Manager.


3. Ensures conduct of UN-related surveys focusing on achievement of the following results:
-Collaborate for collection of information for comprehensive and interim local salary, LSSC, hardship, and place-to-place surveys.

4. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
-Contribution to knowledge networks and communities of practice.

Impact of Results
The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.


Competencies

Corporate Competencies:

-Demonstrates commitment to UNDP’s mission, vision and values. 
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

-Shares knowledge and experience
-Encourages office staff to share knowledge and contribute to UNDP Practice Areas
-Develops basic knowledge of one or two Practice Areas 
- Promotes a learning environment in the office 
- Provides helpful feedback and advice to others in the office 
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness 

- Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information 
- Strong IT skills 
- Ability to provide input to business processes re-engineering, implementation of new system

Management and Leadership 
- Focuses on result for the client
-Consistently approaches work with energy and a positive, constructive attitude 
- Demonstrates strong oral and written communication skills 
- Remains calm, in control and good humored even under pressure 
- Demonstrates openness to change and ability to manage complexities 
- Responds positively to critical feedback and differing points of view 
- Solicits feedback from staff about the impact of his/her own behavior


Required Skills and Experience

Education:
Secondary Education.
University Degree in HR, Business, Psychology or Public Administration would be desirable.

Experience:
2 years of relevant and progressively responsible HR experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:
Fluency in Portuguese and Working Knowledge in English are required.

The candidate must have Brazilian Nationality or be legally authorized to work in the country

SUBMISSION OF APPLICATIONS:

Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page the UNDP Personal History Form - P11. The P11 can be found in: http://www.pnud.org.br/recrutamento/P11_Personal_history_form.doc

Only applications made on UNDP Personal History Form - P11 and submmited on time will be examined.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted



If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

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