Jobs - 26381- UNESCO Programme Assistant (For Indonesian nationa

UNESCO Programme Assistant (For Indonesian nationality only)

Location :

Jakarta, INDONESIA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

20-Nov-11 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

24 months with max 9 months probationary period, renewable every 24 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

THIS IS UNESCO POST, PLEASE SEND DIRECTLY APPLICATION IN LINE WITH APPLICATION PROCEDURE AS OUTLINED BELOW

I. Organizational Context

UNESCO office, Jakarta was established in Jakarta in 1951as the UNESCO Office for Southeast Asian Science Co-operation (SEASCO). In 1967 it became the Regional Office for Science and Technology for Southeast Asia (ROSTSEA). From 2001 onwards the office has assumed a dual mandate, namely as the Regional Science Bureau for Asia and the Pacific, and as a Cluster Office for Brunei Darussalam, Indonesia, Malaysia, the Philippines, and Timor Leste.”

Under the overall authority of the Director of UNESCO Office Jakarta and the guidance and direct supervision of the Hydrological/Geological Programme Specialist, the incumbent is responsible for the effective assistance in the delivery of the Office’s administrative services. She/he contributes to promoting a collaborative, client oriented approach consistent with UNESCO rules and regulations. She/he will have the following duties and responsibility:

Duties and Responsibilities

Duties and Responsibilities

II. Functions / Key Result Expected

Summary of key functions:

Provides technical assistance on activities related to geological and hydrological programmes implemented in the region. This will include: reviewing reports and obtaining information through first hand sources; analysing information on subject matters relevant to the organization and on external assistance provided to the countries of the region in the above-mentioned fields, keeping websites and network databases updated, and contribute to and support the further development of the activities of the geological and hydrological programmes, especially in Indonesia and other countries in the cluster, i.e., Brunei Darussalam, Malaysia, the Philippines, and Timor-Leste.
Provides assistance in monitoring the implementation of geological and hydrological programmes activities as well as other decentralized and/or extrabudgetary programme/project activities by: reviewing related records, work-plans, progress reports, and project inputs; assisting in the management of the budget and financial expenditures; and taking other appropriate actions. Provides technical assistance in fund raisings by gathering and analysing data and information for developing project proposals.
Draft and administer contracts for the execution of the regular and extrabudgetary programme/projects activities in geological and hydrological, and arrange for the payment and/or the liquidation of related obligations. Process procurement of equipment/services and maintain inventory in an efficient and timely manner, in close coordination with the Administration Unit - UNESCO Jakarta
Prepare initial status and progress reports by providing information, preparing statistics and drafting selected sections. Prepare background materials for use in discussions, presentations, meetings and briefing sessions.
Arrange the administrative and logistics inputs required for the organization of conferences and meetings by assessing the proposed venue(s), budget, list of participants, and agenda. Coordinate the arrangements with all parties and assist in the writing of speeches, press briefs and dissemination of information.
Perform other official duties as may be required by the immediate Supervisor and the Director of the Office.

Competencies

III. Competencies:

Knowledge of the UN system, administrative policies and practices (especially in Indonesia) is an advantage
Strong communication skills (spoken and written)
Team worker/builder, proven record in working collaboratively with colleagues to achieve organizational goals and ensure timely delivery of results.
Ability to work with minimum supervision, with efficiency, competence, integrity and in harmony with people of different national backgrounds
Strong analytical skills and ability to analyze complex issues.
Ability to identify priority activities and assignments and make necessary adjustments as required
Ability to work under heavy pressure while maintaining accuracy and paying attention to details.
Ability to work beyond normal working hours whenever necessary.

Required Skills and Experience

IV. Required Skills and Experience

Educations:

First level University Degree (BA) in hydrological/geological sciences, environmental engineering/management or other relevant discipline is preferred
Work Experience: At least 8 -10 years progressively experience in hydrological/geological management and programme coordination, preferably in UN Agencies or international organization.

Language:

Fluency in spoken and written English and ability to draft documents and express views in a clear and concise manner is a requirement.

All application with CV (UN P-11 form and a recent photo) should be addressed to the Finance and Administrative Officer, UNESCO Jakarta, before 20 November 2011, to one of the following:

(1) by mail to :

UNESCO House
Jl. Galuh II/5, Kebayoran Baru
Jakarta 12110

(2) by email to Jakarta@unesco.org

Only short-listed candidates will be contacted and no telephone enquiries will be accepted. UNESCO reserves the right to accept or reject any application.