Background

I. Background Information

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

UNDP and Government of Indonesia are developing a decentralisation project titled Provincial Governance Strengthening Programme (PGSP) to assist the government of Indonesia to address some of the key challenges associated with decentralisation

II. Organizational Context

In 2010, the Government of Indonesia initiated the Provincial Governance Strengthening Programme (PGSP) executed by the National Development Planning Agency (BAPPENAS) in close collaboration with the Ministry of Home Affairs (MoHA) and the United Nations Development Programme (UNDP). Strategic partnerships are established with the three provincial governments, including the Government of Bangka Belitung in the west, and the Government of Gorontalo (Gorontalo) and the Government of Nusa Tenggara Timur (NTT) in the east.

Through PGSP, UNDP supports the Government of Indonesia in re-defining and strengthen the roles and functions of provincial government through effective participatory policy making, regional development planning, and public service delivery, leading to the realization of national and local development objectives and the improvement of the quality of life of the poorest. This project offers technical assistance to resolve these remaining internal issues. Through policy reformulation and implementation, a focus on the provision of public services, and the participation of a wider group of stakeholders, including non-state actors, PGSP will address both the supply and demand sides of governance.

The Program Management Unit (PMU) based in Jakarta is designed to lead the overall implementation of the program (including the technical assistance and tools component and the policy development component) and provide timely quality support for area teams based at the province level. The PMU consists of teams responsible to achieve the following key outputs: 1) Enhanced policy and regulatory framework that further clarifies and strengthens roles and functions of provincial government; 2) Strengthened provincial government capacity in economic development planning and budgeting; and 3) Enhanced public service delivery through governance innovations, implementation of minimum service standards and public complaint mechanisms.

After one and a half year, PGSP has contributed to the revision of Law 32/2004 on Local Government. A more clearly defined role and function of the governor and provincial governments is now visible in the draft revision of Law No. 32/2004, which mandates that the provincial government is authorized to coordinate and monitor local development at the city/regency level. This authority will allow provincial governments to better coordinate and monitor local development, and ensure that district and city governments will be able to provide better public services for the community. PGSP have also provided tools to help local government strengthen their planning and budgeting processes, which has resulted in the application of the Provincial Human Development Report (and monitoring indices) into development planning and budgeting, as well as supporting the participation of communities in planning. These tools, as well as the capacity building activities, are crucial to improving participatory mechanisms in development planning and budgeting so that communities can understand and contribute more effectively in public service delivery. PGSP activities resulted in some important first steps towards the development and implementation of Minimum Service Standards in public service delivery, at both the provincal and district level, including initial assessments and the development of strategies to address gaps. The policy papers developed by PGSP also lay an important foundation for the government in moving forward, as they provide essential clarifications and recommendations for next steps. The provincial governments have expressed an interest in and committment to MSS and the support from PGSP will ensure that action plans are implemented, guaranteeing an improvement in communities to have better access to and quality of public services. PGSP has also contributed to formulation of policy paper and research paper on tools, mechanism, and guideline to enhance and strengthen provincial government role and functions, and facilitate capacity building for provincial governments.

Under the guidance and supervision of the Project Manager of PGSP, the Regional Planning Analyst will be responsible on deliverance of the output 2 which in the context of planning and budgeting. Regional Planning Analyst will be responsible for regular reporting to the Project Manager while maintaining close communication over operational issues as well as strategic opportunities arising from the project implementation.

 

Duties and Responsibilities

III. Functions/Key Results Expected

Summary of Key Functions:

1. Provide top quality advisory services to the Government and ensure facilitation of effective development planning and relates to the effort of aligning national and local development priorities and plan are strategic and will clarify and strengthen the role and functions of provincial government
2. Promote and expose PGSP policy activities through producing policy briefs, policy papers, working papers and other publications of PGSP which relates to the regional development, especially planning and budgeting mechanism.
3. Perform other duties as required by the Project Manager that may involve other aspects of programme work.

Provide top quality advisory services to the Government and ensure facilitation of effective development planning and relates to the effort of aligning national and local development priorities and plan are strategic and will clarify and strengthen the role and functions of provincial government

1. To ensure that PGSP activities support the achievement of effective development planning and alignment of national and local development priorities and plan as well as keeping in line with the agreed annual and quarterly workplans, the Regional Planning Analyst of PGSP should:

• Liaise and coordinate with all stakeholders at the national as well as the local level, involving Government of Indonesia that relates to regional development planning;
• Identification of sources of information related to policy-driven issues on Regional Development Planning, in a way so that it will create alignment between national and local developement priorities and plan;
• Support the Government of Indonesia at the national level in preparing work plans and budgets for regional development especially planning and budgeting mechanism related activities;
• Devise Quarterly Work Plans (QWPs) including budgets for regional development related activities and ensuring them to be in line with the Project Document (ProDoc) and the agreed Annual Work Plans (AWP);
• Develop TORs and project activity briefs on all activities conducted within the regional development planning issue as agreed within the QWP;
• Timely monitoring and accurate reporting requirements (substantive and financial) are met within the Monitoring & Evaluation (M&E) framework of Democratic Governance Unit (DGU);
• Plans activities of their respective intervention, and liaise with pilot provinces;
• Ensure that Provincial Development Officers and Jakarta-based staff maintain the same understanding of activities conducted under the Regional Planning Issues Component;
• Monitor and supervise hired consultants to deliver quality products in time; and
• Assist the Project Manager of PGSP in decision making on project planning, management, implementation, quality monitoring and closure in relation to the alignment of national and local development plan.

2. To promote PGSP policy activities through producing policy briefs, policy papers, working papers and other publications of PGSP which relates to the regional development issues, the Regional Planning Analyst of PGSP should:

• Work closely with the Research Team Leader to produce and ensure that policy briefs, policy papers, working papers and other publications of PGSP are published in appropriate UNDP standards of publication;
• Prepare an outreach strategy, which covers action plans with clear indicators that will serve to advocate and increase exposure on PGSP activities within the Regional Development Issues area implementation in Indonesia towards general public, particularly government ministries/agencies, provinces, international development partners working in similar areas, and donor agencies;
• Coordinates the communication strategy with Public Policy Analyst and Public Service Analyst, and jointly set up the strategy among all PGSP units and area-based teams.

 

IV. Impact of Results

The key result of the post is to strengthen UNDP’s decentralization support to Government of Indonesia, and enhance the quality and planning of the activities within the preparatory activities of PGSP. The post will enhance the effectiveness of the support to future PGSP and better ensure that concrete and measurable impacts will be achieved. Finally, the post will identify, support and sustain strong partnerships with partner organizations and government counterparts, as well as increase the visibility of UNDP as an impartial player in the Indonesian decentralization support.

Competencies

V. Competencies

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.2: Preparing information for advocacy of strategic issues relevant to the decentralization context in Indonesia
Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Project Management

Level 1.2: Contributes into results through research and analysis
Assesses project performance to identify success factors and incorporates best practices into project work
Researches linkages across project activities to identify critical points of integration
Monitors specific stages of projects implementation
Provide support to policy and research unit of the project

Building Strategic Partnerships

Level 1.2:  Maintaining a network of contacts
Maintains an established network of experts and policy maker in decentralization areas and to remain up-to-date on partnership related issues
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

Level 1.2: Enhancing processes or products
Generates new ideas and proposes new, more effective ways of doing things

Promoting Organizational Learning and Knowledge Sharing

Level 1.2: Basic research and analysis
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline
* Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
* Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
* Strives to keep job knowledge up-to-date through self-directed study and other means of learning
* Demonstrates good knowledge of information technology and applies it in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.2: Preparing information for global advocacy
Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

Level 1.2: Establishing effective client relationships
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines

Core Competencies:

• Demonstrating/safeguarding ethics and integrity 
•  Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making
  

Required Skills and Experience

VII. Recruitment Qualifications

Education:
 
Bachelor degree or preferable Master degree in urban and regional planning, public policy, political science, social science, economics, other relevant discipline, or its equivalent

Experience:

 • For Bachelor degree: 6 (six) years experience of undertaking policy research and advocacy works on development issues in Indonesia, as well as program and staff management in national organization setting;
• For Master degree: 2 (two) years experience of undertaking policy research and advocacy works on development issues in Indonesia, as well as program and staff management in national organization setting;
• Expertise in the area of planning and budgeting, governance, participatory planning approaches;
• Excellent communication skills including: proven writing skills, inter-personal skills, and public speaking in formal settings;
• A network of contacts and familiarity in working with the government of Indonesia at the national and local levels is an advantage; and
• Knowledge of the UNDP mandate and its programme of activities is an advantage

Language Requirements: 
Excellent command of English and Bahasa Indonesia, both spoken and written.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

 

 

 

 

 

 

 

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

ATLAS No: 00066361