Programme Assistant


Location : Brasília, BRAZIL
Application Deadline :13-Feb-12 (Midnight New York, USA)
Type of Contract :Other
Post Level :Other
Languages Required :
 English   Portuguese

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Under the overall guidance of the ARR(P) and direct supervision of designated supervisor if applicable, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

The Programme Assistant works in close collaboration with the operations, programme and project staff in the CO and UNDP HQ as required to exchange information and support programme delivery.

Impact of Results
Accurate data entry and financial information have an impact on the quality and implementation of the UNDP programme. A client-oriented and efficient approach impact on the image of UNDP in the country.


Duties and Responsibilities


Summary of Key Functions: 

Support to formulation of programme strategies and the Country Programme Action Plan 
Support to management of the CO programme 
Administrative support to the Programme Unit 
Support to resource mobilization 
Support to knowledge building and knowledge sharing

1. Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results: 
Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.


2. Provides effective support to management of the CO programme focusing on the achievement of the following results:

Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
Presentation of information for audit of NEX projects.

3. Provides administrative support to the Programme Unit focusing on achievement of the following results: 

Preparation of budgets and annual work plans. 
Creation of requisitions in Atlas for development projects. 
Making budget check for requisitions, POs and vouchers.

Preparation of vouchers, requisitions for development projects can be performed either by Programme Associates or by Programme Assistants depending on the set up of the office.
Voucher creation functions in the offices with Service Centres or Project offices, can be performed either by Service Administrators of Service Centres or Finance Assistants of Project offices

4. Supports resource mobilization focusing on achievement of the following results: 

Review of contributions agreement, managing contributions in Atlas.

5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results: 

Participation in the trainings for the operations/ projects staff on programme.
Contributions to knowledge networks and communities of practice.


Competencies
Corporate Competencies: 

- Demonstrates commitment to UNDP’s mission, vision and values. 
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning 
- Shares knowledge and experience 
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
-Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information 
- Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
-Good knowledge of Results Management Guide and Toolkit

Leadership and Self-Management
-Focuses on result for the client and responds positively to feedback
-Consistently approaches work with energy and a positive, constructive attitude 
- Remains calm, in control and good humored even under pressure


Required Skills and Experience

Please, fill with details and complete data all the required information in the Personal History Form (check bellow how to submitt application).

Education: University degree in Social Policy, Economics, Administration, International Relations and other related areas.

Experience: At least 3 years of relevant experience in administration support services related to the TOR. Minimum of 1 year of project and/or programme experience in international cooperation is required. Knowledge in computer and office software packages must be stated in the P11 Form. Experience in the UN System will be considered an asset. Experience in ERP software and system is desirable.

Language: Fluency in Portuguese and English is required. Fluency in Spanish is an asset.

SUBMISSION OF APPLICATIONS:

Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page the UNDP Personal History Form - P11. The P11 can be found in: http://www.pnud.org.br/recrutamento/P11_Personal_history_form.doc  

Only applications made on UNDP Personal History Form - P11 and submmited on time will be examined.

We are committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.




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